HomeMy WebLinkAboutPR 18091: AMENDING RES 13-554 AS IT PERTAINS TO CAT. H (EVENT LABORER) CONTRACT W/ LOFTON STAFFING P. R. NO. 18091
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RESOLUTION NO.
A RESOLUTION AMENDING RESOLUTION NO. 13 -554, AS IT
PERTAINS TO CATEGORY H (EVENT LABORER AT THE CIVIC
CENTER) OF THE CONTRACT BETWEEN THE CITY OF PORT
ARTHUR AND LOFTON STAFFING OF BEAUMONT, TEXAS, AND
AUTHORIZING A CONTRACT WITH SILVA SOLUTIONS, LLC OF
NEDERLAND, TEXAS, FOR CATEGORY H (EVENT LABORER AT THE
CIVIC CENTER) IN AN AMOUNT NOT TO EXCEED $10,000.00.
FUNDING AVAILABLE IN ACCOUNT NO. 001 - 1061 - 518.14 -00.
WHEREAS, per Resolution No. 13 -554, Lofton Staffing of
Beaumont, Texas, was inadvertently awarded Category H (Event
Laborer at the Civic Center); and
WHEREAS, Silva Solutions, LLC of Nederland, Texas, submitted
the lowest and most responsive bid for Category H, as delineated on
the Bid Tabulation, attached hereto as Exhibit "A "; and
WHEREAS, the City desires to amend Resolution No. 13 -554 by
amending the award and contract between the City of Port Arthur and
Lofton Staffing of Beaumont, Texas, by removing Category H (Event
Laborer at the Civic Center); and
WHEREAS, the City further desires to amend Resolution No. 13-
554 by awarding a one (1) year contract for the provision of
temporary personnel staffing for job Category H (Event Laborer at
the Civic Center), with an option to renew for two (2) additional
one -year periods to Silva Solutions, LLC, of Nederland, Texas; and
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WHEREAS, the contract with Silva Solutions, LLC, shall be
executed following the amendment of the contract with Lofton
Staffing of Beaumont, Texas (Exhibit "B ").
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are
true and correct.
Section 2. That City Council hereby amends Resolution No.
13 -554, as it pertains to the award and contract between the City
of Port Arthur and Lofton Staffing of Beaumont, Texas, by removing
Category H (Event Laborer at the Civic Center), in substantially
the same form as attached hereto as Exhibit "B "; and
Section 3. That the City Council authorizes the City
Manager to enter into a one (1) year contract for the provision of
temporary personnel staffing for job Category H (Event Laborer at
the Civic Center), with an option to renew for two (2) additional
one -year periods with Silva Solutions, LLC, of Nederland, Texas, in
an amount not to exceed $10,000.00, in substantially the same form
as attached hereto as Exhibit "C ".
Section 4. That a copy of the caption of this Resolution
shall be spread upon the Minutes of the City Council.
READ, ADOPTED, AND APPROVED, this day of January, 2014 AD,
at a Regular Meeting of the City Council of the City of Port
Arthur, Texas by the following vote: AYES:
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Mayor:
Councilmembers:
NOES:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Gc� ✓
Valecia Tizeno, City Attorney
APPROVED FOR ADMINISTRATION:
Floyd T. Johnson, City Manager
i
ait,
f „gr.
Dr. .e Thigpen, D e ejt of Human
Resources and Civil Service
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APPROVED AS TO AVAILABILITY OF FUNDS:
Deborah Echols, CPA, Director of Finance
Shawna Tubbs, CPPO, CPPB, Purchasing
Manager
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EXHIBIT "A"
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City of .. ;; . -
t =z..r- City of Port Arthur Texas
Vitt rth u r Bid Tabulation
Texas
Staffing Agency for the City of Port Arthur
Date: October 9, 2013
Name of Bidders
American Personnel & Temps Silva Solutions, LLC Cooper Group Ltd.
Regular Cost Overtime Regular Cost Overtime Cost Regular Cost Overtime Cost
Item # Description Per Hour Cost Per Hour Per Hour Per Hour Per Hour Per Hour
A Administrative Clerk II $12.34 $18.51 $12.74 $19.35 $17.94 $17.80
B Secretary $13.86 $20.79 $15.15 $20.33 35% mark up 34% mark up
Municipal Health
C Medical Assistant No Bid No Bid $19.74 $23.85 $23.29 $31.12
D Maintenance Worker I $12.34 $18.51 $11.44 $14.85 $17.52 $16.65
E Maintenance Worker II $15.32 $22.99 $17.16 $20.92 $21.75 $20.68
F Equipment Operator II No Bid No Bid $18.59 $22.46 $22.98 $21.24
G Management Analyst $34.06 $51.09 $21.12 $27.60 $28.03 $27.83
Event Laborer at
H Civic Center $13.10 $19.65 $10.35 $14.10 $14.86 $14.23
Acknowledged Addendum Yes Yes Yes
Location Beaumont, TX Nederland, TX Beaumont, TX
Staffing Agency for City of Port Arthur Bid Opening Date: October 9, 2013
Name of Bidders
Infinity Staffing Solutions,
Advantage Staffing LLC Makro Technologies, Inc.
Regular Cost Overtime Regular Cost Overtime Cost Regular Cost Overtime Cost
Item # Description Per Hour Cost Per Hour Per Hour Per Hour Per Hour Per Hour
A Administrative Clerk II $15.61 $22.84 $11.48 $17.21 $21.60 $32.40
B Secretary $16.68 $24.41 $13.50 $20.25 $24.30 $36.45
Municipal Health
C Medical Assistant No Bid No Bid $17.55 $26.33 $21.60 c $32.40
D Maintenance Worker I No Bid No Bid $13.50 $20.25 $21.60 $32.40
E Maintenance Worker II No Bid No Bid $17.55 $26.33 $22.95 $34.42
F Equipment Operator II No Bid No Bid $20.25 $30.38 $29.70 $44.55
G Management Analyst $25.02 $35.77 $20.25 $30.38 $31.05 $46.57
Event Laborer at
H Civic Center $11.92 $17.29 $12.15 $18.23 $18.90 $28.35
Acknowledged Addendum Yes Yes Yes
Location Beaumont, TX Nederland, TX Newark, NJ
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Page 2 of 5
Staffing Agency for City of Port Arthur Bid Opening Date: October 9, 2013
Name of Bidders
Coastal Staffing Services Labor Ready Central, Inc. Lofton Staffing Services
Regular Cost Overtime Regular Cost Overtime Cost Regular Cost Overtime Cost
Item # Description Per Hour Cost Per Hour Per Hour Per Hour Per Hour Per Hour
A Administrative Clerk II $14.75 $20.65 No Bid No Bid $10.80 $15.48
B Secretary $12.75 $17.85 No Bid No Bid $11.80 $16.87
Municipal Health
C Medical Assistant $18.50 $25.90 No Bid No Bid $13.50 $19.31
D Maintenance Worker I $15.32 $21.45 No Bid No Bid $11.00 $15.73
E Maintenance Worker II $17.30 $24.22 No Bid No Bid $12.25 $17.52
F Equipment Operator II $17.30 $24.22 No Bid No Bid $15.24 $21.79
G Management Analyst $29.00 $40.60 No Bid No Bid $24.60 $35.18
Event Laborer at
H Civic Center $13.23 $18.52 $15.78 $23.67 $10.54 $15.07
Acknowledged Addendum Yes Yes Yes
Location Sulphur, LA Beaumont, TX Beaumont, TX
Page 3 of 5
Staffing Agency for City of Port Arthur Bid Opening Date: October 9, 2013
Name of Bidders
Personal Staffing, Inc. Man Power HT Staffing
Regular Cost Overtime Regular Cost Overtime Cost Regular Cost Overtime Cost
Item # Description Per Hour Cost Per Hour Per Hour Per Hour Per Hour Per Hour
A Administrative Clerk II $16.94 $24.92 $19.98 $29.97 $14.00 $21.00
B Secretary $15.73 $23.14 $17.31 $25.96 $14.00 $21.00
Municipal Health
C Medical Assistant No Bid No Bid $21.92 $32.89 $16.80 $25.20
D Maintenance Worker I $15.73 $23.14 $20.30 $30.45 $16.80 $25.20
E Maintenance Worker II No Bid No Bid $20.30 $30.45 $16.80 $25.20
F Equipment Operator II No Bid No Bid $18.25 $25.25 $16.80 $25.20
G Management Analyst No Bid No Bid $31.96 $47.94 $21.00 $31.50
Event Laborer at
H Civic Center $13.60 $19.76 $12.15 $18.22 $14.00 $21.00
Acknowledged Addendum Yes No No
Location Beaumont, TX Beaumont, TX Port Arthur, TX
Page 4 of 5
Staffing Agency for City of Port Arthur Bid Opening Date: October 9, 2013
Name of Bidders
LaneStaffing, Inc. GP Industrial Contractors, Inc.
Regular Cost Overtime Cost Regular Cost Overtime Cost
Item # Description Per Hour Per Hour Per Hour Per Hour
A Administrative Clerk II $18.47 $27.70 $18.27 $27.38
B Secretary $19.71 $29.57 No Bid No Bid
Municipal Health Medical
C Assistant $23.81 $35.72 $23.73 $35.63
D Maintenance Worker I $17.16 $25.74 $17.71 $26.53
E Maintenance Worker II $19.37 $29.06 $25.58 $38.45
F Equipment Operator II $20.30 $30.46 No Bid No Bid
G Management Analyst $31.01 $46.51 No Bid No Bid
Event Laborer at
H Civic Center $12.89 $19.34 No Bid No Bid
Acknowledged Addendum Yes Yes
Location Houston, TX Port Arthur, TX
1 kg& j,/ ,&'11 1 b — ) Li- A 0 d
Clifton Williams, CPPB, Senior Purchasing Assistant Date
Page 5 of 5
EXHIBIT "B"
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AMENDED CONTRACT FOR PROVISION OF TEMPORARY STAFFING
FOR THE CITY OF PORT ARTHUR
THIS AGREEMENT, made this day of , 2014, by and
between the City of Port Arthur, a municipal corporation organized under the laws of the State of
Texas, hereinafter called "OWNER" or "CITY" and Lofton Staffing, 85 I -10 N, Suite 207,
Beaumont, Texas 77707, a (n) herein acting by and through
hereinafter called "CONTRACTOR ".
WITNESSETH: That for and in consideration of the payment terms, conditions and
agreements set forth herein , OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from to
with an option to renew for two (2) additional one -year periods. The City can terminate
this contract at its convenience which includes, but is not limited to, funding not being
available in any budget cycle with ten (10) days written notice.
2. The Contractor will provide temporary personnel staffing for the City of Port Arthur,
Texas.
3. During the term of this Contract, the Contractor will provide the temporary staffing
services as delineated in the Specifications.
4. The CONTRACTOR agrees to provide all of the temporary personnel as described in the
specifications and contract documents and comply with the terms therein as shown
below:
Job Title Bill Rate Overtime Rate
Administrative Clerk II $ 10.80 $ 15.48
Secretary $ 11.80 $ 16.87
Municipal Health Medical Assistant $ 13.50 $ 19.31
Maintenance Worker I $ 11.00 $ 15.73
Maintenance Worker II $ 12.25 $ 17.52
Equipment Operator II $ 15.24 $ 21.79
5. The term "Contract Documents" means and includes the following:
1) Agreement
2) Advertisement for Bids
3) Addenda
4) General Information
Page 1 of 2
5) Specification
6) Bid
7) Notice of Award
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement in two (2) copies, each of which shall be
deemed an original on the date first above written.
Signed on the day of , 2014.
OWNER:
CITY OF PORT ARTHUR
BY:
Floyd T. Johnson, City Manager
ATTEST:
Sherri Bellard, City Secretary
Signed on the day of , 2014.
CONTRACTOR:
LOFTON STAFFING
BY:
Print Name:
Title:
ATTEST:
Sherri Bellard, City Secretary
Page 2 of 2
4
DELORIS "BOBBIE" PRINCE, MAYOR FLOYD T. JOHNSON
ROBERT E. "BOB" WILLIAMSON, MAYOR PRO TEM / • CITY MANAGER
COUNCIL MEMBERS: City of - 134' SHERRI BELLARD
RAYMOND SCOTT, JR. - ) A CITY SECRETARY
ELIZABETH "LIZ" SEGLER
MORRIS ALBRIGHT, III VALECIA R TIZENO
ROBERT TROY O r t r t h u r CITY ATTORNEY
WILLIE "BAE" LEWIS, JR.
DERRICK FREEMAN T exa s
KERRY "TWIN" THOMAS
SEPTEMBER 23, 2013
INVITATION TO BID
STAFFING AGENCY FOR CITY OF PORT ARTHUR
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard
Time, Wednesday, October 9, 2013. (The clock located in the City Secretary's office will be the official
time.) All bids received will be read aloud a t 3:15 p.m. on Wednesday, October 9, 2013 in the City Council
Chambers, City Hall, Stn Floor, Port Arthur, TX. You are invited to attend.
MARK ENVELOPE: Staffing
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4 Floor
PORT ARTHUR,. TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Senior Purchasing Assistant
P.O. Box 1089
Port Arthur, TX 77641
cwilliams @portarthur.net
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Purchasing Division /Finance Department I Purchasing Manager, Shawna Tubbs, CPPO, CPPB
P.O. Box 10891444 4th Street 1 Port Arthur, Texas 776411 409.983.8160 I Fax 409.983.8291
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The enclosed INVITATION TO BID (ITB) and accompanying GENERAL INSTRUCTIONS, CONDITIONS
SPECIFICATIONS, are for your convenience in submitting bids for the enclosed referenced services for the
City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed
envelope, with the Vendor's name and address in the upper left -hand corner of the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE
AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above
location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically
transmitted ITB submittals will not be accepted.
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Shawna Tubbs, CPPO, CPPB
Purchasing Manager
Page 2 of 32
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INVITATION TO BID
STAFFING AGENCY FOR CITY OF PORT ARTHUR
(To be Completed ONLY IF YOU DO NOT BID)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN
REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s).
Your assistance in completing and returning this form in an envelope marked with the enclosed bid
would be appreciated.
NO BID is submitted: this time only not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments /Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
Page 3 of 32
SPECIFICATIONS FOR
STAFFING AGENCY FOR CITY OF PORT ARTHUR
OBJECTIVE
The City of Port Arthur is seeking a Staffing Agency to provide temporary employment services to the City on
an as needed basis. Services must meet the minimum specifications detailed in this request.
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BACKGROUND
1. The City of Port Arthur operates with, but is not limited to, the following Departments:
A. Finance
B. Public Works
C. Utility Operations
D. Library
E. Parks & Recreation
F. Civic Center
G. Health
H. Code Enforcement
I. Housing/Neighborhood Revitalization
2. The City may request, but will not limit to, personnel in the following categories:
A. General Labor
B. CDL Driver
C. General Clerical
D. Administrative Professional
E. Executive -level Professional
F. Medical Professional
G. Event Laborer for Civic Center
3. The position descriptions represented herein are general requirements. Additional knowledge, skills and
abilities may be applicable for individual positions in the employing agency.
4. The Staffing requests will be initiated through the Human Resources department for an urgent need, a
planned need (vacation replacements or staffing for project periods), or to fill a full time opening (to keep
the work in operation during the interim to find the right individual to fill a position).
5. The Event Laborer request will be initiated through the Civic Center when staff is needed for an event done
at the Civic Center.
6. The City will be provided a minimum of two agency employee's work and after hour contact numbers.
7. This contract may be awarded up to four (4) separate vendors if advantageous to the City. The City makes
no guarantee as to the specific amount of service required from the Vendor. During the twelve (12) month
period, the City is under no obligation to request or utilize any number of services.
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SCOPE OF WORK
1. Agency shall perform a comprehensive program for employment screening, including drug screening and
DOT testing, evaluation, advertising, recruitment, and , disciplinary actions involving any temporary
employee under this contract, to ensure the best- qualified candidates are selected.
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a) All temporaries assigned to the City shall be pre- screened and tested by the Vendor before being
' assigned to ensure temporary meets the requirements of the assignment. Vendor is responsible for all
costs associated with pre - screening requirements and background searches.
b) The vendor shall perform a criminal history search through the Texas Department of Public Safety
(DPS) public access crime records website. Information pertaining to this service may be obtained at:
https: / /records.txdps .state.tx.us /accountinfo.cfm. The DPS public database shall be searched for any
conviction record and sex offender registration status for each temporary prior to assignment with the
City. Results of this search shall be provided to the City prior to the placement of an individual in an
assignment. Convictions or sex offender registration shall not automatically disqualify personnel from
an assignment, however the City reserves the right, at its sole discretion, to accept or reject personnel for
a job assignment based on the results of this search.
2. Agency shall provide administration 'and maintenance of all employment and payroll records, payroll
processing, remittance of payroll and taxes, including the provision for the distribution of payroll time
sheets and checks, for all temporary employees provided within this contract.
3. Agency shall provide the City a candidate within two (2) hours of request for all employees except Event
Laborer for Civic Center. Agency shall provide the City a candidate within one (1) hour of request for
Event Laborer for Civic Center. If the Agency is unable to provide a candidate within the required time
frame, the City may contact another agency.
4. Agency, upon request, shall provide; immediate access to reports measuring absenteeism, turnovers, over-
time hours and payroll; or, any customized reports for every employee assigned to the City. The Agency
shall have the resources and knowledge to understand the City's business, to ensure accurate evaluation of
the staffing requirements and be able to respond quickly to the needs of the, requesting department.
5. The City reserves the right to immediately terminate any employee provided by the Agency when the City is
dissatisfied with the performance of the work or for any other reason.
a) The Vendor will waive all charges for employees who report to work and are deemed unsatisfactory
within the first two (2) hours. If the employee works more than two (2) hours and is then deemed
unsatisfactory, the Vendor may bill the City for all hours worked in the shift.
6. Agency shall not supply the City any unauthorized aliens.
a) The Vendor shall verify that personnel provided for assignment to City positions, are fully documented
and authorized to work in the United States. Such documentation shall be provided to City upon request.
7. They City will have thirty (30) days to pay an invoice after receipt.
8. The Agency may request an increase /decrease in the hourly rates prior to any renewal period. The price
increase /decrease shall not exceed the price increase /decrease stated in the latest Consumer Price Index for
all Urban Wage Earners and Clerical Workers. (CPI -W), Other Services. Any increase /decrease will be
subject to the City approval and is not guaranteed.
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A
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GENERAL JOB DESCRIPTIONS
Administrative Clerk H
To perform a wide variety of general clerical work in support of an assigned specialized function; and to
provide information and assistance to the public regarding departmental policies and procedures. This is the
entry level class in the clerical series and is distinguished from higher level classes by the performance of
routine clerical duties. Incumbents assigned to this class typically have little or no directly related work
experience and work under immediate supervision while learning job tasks. Receive immediate supervision
from higher level professional, technical and clerical staff.
1.0 Examples of Essential Duties are the following
A. Act as receptionist assisting the public over the telephone or in person by providing routine information
pertaining to policies and procedures of assigned division; refer inquiries as appropriate.
B. Prepare and review a variety of memorandums, correspondence, reports, public notices, work orders,
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bills and documents as assigned; complete various forms.
C. Perform a wide variety of general clerical work including the maintenance of accurate and detailed
records and files, verifying accuracy information, researching discrepancies and recording information.
D. Sort and file documents and records, maintaining alphabetical, index, and cross - reference files.
E. Research and compile easily accessible information and data for use in statistical and financial reports;
maintain a variety of statistical records; check and tabulate statistical data.
F. Contact the public and outside agencies in acquiring and providing information and making referrals.
G. Prepare and issue water utility service work orders including leak adjustments, customers and cut -offs;
enter information on new and transfer customers into the city computer system
H. Schedule appointments and meetings for assigned division.
I. Receive, sort and distribute incoming and outgoing correspondence; maintain accurate records •
pertaining to outgoing mail including postage and pieces of mail distributed.
J. May maintain and review work and leave time records for various personnel; assist in processing
personnel forms.
K. Order and maintain office supplies.
L. Perform related duties as assigned.
2.0 Qualifications
A. Knowledge, Skills, Ability include
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1) English usage, spelling, grammar, and punctuation.
2) Modern office practices, procedures, methods and equipment.
3) Organization, procedures, and operating details of function to which assigned.
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4) Policies, procedures and techniques regarding records maintenance.
5) Work independently in the absence of supervision.
6) Learn and correctly interpret and apply the policies and procedures of the function to which
assigned.
7) Perform general clerical work including maintenance of appropriate records and compiling
information for reports.
8) Communicate effectively, both orally and in writing.
9) Type and transcribe at a speed necessary for successful job performance.
10) Maintain effective audio - visual discrimination and perception needed for:
a. Making observations
b. Reading and writing
c. Operating assigned equipment
d. Communicating with others.
11) Maintain mental capacity which allows the capability of:
a. Making sound decisions
b. Demonstrating intellectual capabilities
c. Operate office machines and word processing equipment.
d. Maintain physical condition appropriate to the performance of assigned duties and
responsibilities which may include the following:
1. Standing or sitting for extended periods of time
2. Operating assigned equipment.
12) Understand and carry out oral and written directions.
13) Perform simple mathematical calculations.
14) Establish and maintain cooperative working relationships with those contacted in the course of work.
3.0 Experience and Training Guidelines
A. One year of experience comparable to that of an entry level administrative clerk.
B. Equivalent to the completion of the twelfth grade including or supplemented by clerical courses.
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Secretary
Employee will perform a wide variety of responsible secretarial and clerical duties in support of the staff and
activities of a division within a department; and to provide general information and assistance to the public.
This is the entry /journey level class in the secretarial series and is distinguished from lower level clerical classes
by the level of difficulty of assigned duties encompassed in acting as a personal secretary to a member of
middle management staff. In addition, positions of this class are distinguished from those allocated to the
Administrative Secretary class by the scope and complexity of duties assigned to a position providing
secretarial support to a city department head. Employee receives general supervision from a division manager or
other management staff. Employee may exercise functional and technical supervision over clerical staff.
1.0 Examples of Essential Duties are the following
A. Provide clerical and secretarial support to assist designated division staff in the completion of their
duties and responsibilities.
B. Compose, prepare and review a variety of memorandums, correspondence, reports, public notices, bills
and documents as assigned; type and proofread assigned materials; complete various forms; prepare and
distribute reports for review and use; prepare and maintain a variety of forms used by an assigned
division; copy and collate materials as necessary.
. C. Screen office and telephone callers; respond to complaints and requests for information related to
regulations, procedures, systems and precedents of assigned division or section; receive and route mail.
D. Compile, assemble and input data into computer for various uses.
E. Maintain calendars of division activities, meetings and various events; coordinate activities with other
city departments, the public and outside agencies.
F. Prepare and maintain a variety of files and filing systems; prepare, maintain and update various records;
verify information as requested.
G. Perform general clerical work including filing, scheduling, appointments, and processing personnel,
payroll and purchase requisitions and reimbursements requests.
H. Research, compile and analyze data for special projects; collect and assemble data and background
materials for a variety of reports. •
I. Schedule travel arrangements, reservations, daily operations or meetings for division staff as assigned.
J. Order and maintain office supplies.
K. May attend and provide assistance at night meetings related to city functions.
L. Perform related duties as assigned. .
2.0 Qualifications
A. Knowledge of:
1) Proper public contact and telephone etiquette.
2) English usage, spelling, grammar and punctuation.
3) Modem office methods, practices, procedures and equipment, including computers.
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4) Business letter writing and basic report preparation.
5) Record keeping and basic reporting procedures.
B. Ability to:
1) Tactfully respond to requests and inquiries from the general public.
2) Simultaneously perform a variety of responsible clerical and secretarial functions.
3) Understand the organization and operation of the city and of outside agencies as necessary to assume
assigned responsibilities.
4) Compile and maintain complex and extensive records.
5) Independently prepare a variety of correspondence.
6) Work independently in the absence of supervision.
7) Maintain effective audio - visual discrimination and perception needed for:
a) making observations
b) reading and writing
c) operating assigned equipment
d) communicating with others.
8) Maintain mental capacity which allows the capability of:
a) making sound decisions
b) demonstrating intellectual capabilities.
9) Maintain physical condition appropriate to the performance of assigned duties and responsibilities
which may include the following:
a) sitting for extended periods of time
b) operating assigned equipment.
10) Analyze situations carefully and adopt effective courses of action.
1,1) Establish and maintain cooperative working relationships with those contacted in the course of work.
12) Communicate effectively, both orally and in writing.
13) Operate and use modern office equipment.
14) Type at a speed necessary for successful job performance.
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3.0 Experience and Training Guidelines
A. One year of responsible secretarial and clerical experience.
B. Equivalent to the completion of the twelfth grade supplemented by specialized training in secretarial
science is desirable.
Municipal Health Medical Assistant
Employee will provide responsible medical care for a socio-economic, ethnically diverse patient group within the
scope of credentials and training as authorized by physician. Appointment to this classification indicates
completion of a professional training program resulting in the ability to assume a number of roles in a health care
setting. Said individuals are to be proficient in multi - tasking administrative and clinical assignments. As direct
patient contact staff they are to be equipped to communicate with, and effectively serve, an ethnically and socio-
economically diverse patient group.
1.0 Examples of Essential Duties are the following
A. Exhibit professional general medical knowledge, including terminology, anatomy, physiology, behavioral
science, and medical law and ethics.
B. Exhibit professional administrative ability including medical records management, collections, insurance
processing, etc.
C. Demonstrate professional clinical knowledge, including examination room techniques, medication
preparation and administration, pharmacology, laboratory procedures, injection and venipuncture
• procedures.
D. Provide a variety of advanced medical care services to assigned patients; assist in regulating clinic flow.
E. Assist physicians and other medical/professional staff with examinations and treatments.
F. Make entries into, update, and maintain medical records system.
G. Administer medications as prescribed by a physician.
H. Monitor vital signs; take blood pressures and pulse rates; obtain specimens for laboratory tests.
I. Document health care, medication and visual observations; advise appropriate staff of changes in condition
or patient progress.
J. Provide input as a member of a health care team in planning, implementing and evaluating nursing care.
K. Instruct patients in the proper procedures and alternatives for health care; refer patients as appropriate.
L. Assist in diet planning; impart basic elements of nutrition to patients.
M. Inventory drugs and supplies and stock as directed.
N. Assist in the development of new procedures.
O. Attend workshops, conferences, and in- service training sessions to improve vocational nursing skills and
knowledge.
Page 11 of 32
P. Maintain mental capacity which allows the capabilities to:
1) Exercise sound judgment and rational thinking under stressful circumstances
2) Evaluate various options and alternatives and choose an appropriate and reasonable course of action
3) Prepare complex policies and recommendations
4) Effectively supervise personnel
5) Operate effectively in an economically and culturally diverse environment
Q. Maintain physical condition which will allow the capability to perform the following:
1) Running, walking, or standing for extended periods of time
2) Climbing stairs or ladders
3) Moving loads of approximately 25 - 50 lbs.
R. Maintain effective audio - visual discrimination and perception for:
1) Making observations
2) Reading and writing
3) Operating necessary and assigned equipment
4) Communicating with others
S. Effectively deal with personal danger which may include exposure to:
1) Contagious and deadly disease
2) Contaminated materials and equipment
3) Undiagnosed infections and/or communicable diseases
T. Performs related duties as assigned
2.0 Qualifications
A. Knowledge of:
1) Principles and practices of general medical standards of care.
2) Medical terminology and its application to assigned responsibilities.
3) Proper methods used in checking vital signs.
4) Anatomy and physiology.
5) Basics of proper nutrition.
6) Medication side effects and drug interactions.
Page 12 of 32
7) Policies and procedures related to area of assignment.
8) Specific needs of the community and population served.
9) Departmental and divisional policies and procedures.
B. Ability to:
, 1) Provide licensed vocational nursing or advanced medical assistant services to patients.
2) Independently implement approved procedures for health care.
3) Accurately check and document vital signs. ,
4) Maintain accurate and up -to -date patient files and charts.
5) Instruct patients on health care services and alternatives, and on proper nutrition and diet.
6) Operate related medical equipment.
7) Properly perform venipuncture and injection according to established medical practice guidelines.
8) Establish and maintain cooperative working relationships with those contacted in the course of work.
9) Communicate effectively, both orally and in writing.
10) Interpret and apply policies and procedures for clients and staff.
11) Work independently in the absence of supervision.
3.0 Experience and Training Guidelines:
A. Experience:
1) One to two (1 -2) years experience providing vocational nursing care or two to three (2 -3) years
experience as a medical assistant in an equivalent practice environment.
B. Training:
1) Completion of a Licensed Vocational Nursing program from an accredited school of vocational nursing
or completion of an accredited medical assistant program from an (CAAHEP or ABHES) accredited
institution.
•
C. License or Certificate:
1) Possession of a valid license to practice vocational nursing in the State of Texas or credentialed as a
Certified Medical Assistant by the American Association of Medical Assistants (AAMA) or equivalent
credentialing body.
2) Possession of, or ability to obtain, an appropriate Texas driver's license.
Page 13 of 32
Maintenance Worker I
To perform semi - skilled labor in construction, maintenance, and related service activities in the street, drainage,
and/or water /wastewater utility operations for the city; and to provide staff support to an assigned function or
crew. This is the entry level class in the Maintenance Worker series. Positions in this class will usually perform
most of the duties required of Maintenance Workers I and II however; as compared to the Maintenance Worker
II, is not expected to function at the same skin level and will usually exercise less independent direction and
judgment on matters related to work procedures and methods. Work is usually supervised while in progress and
fits a pattern which has been established and explained before the work is started. Generally, changes in
procedures or exceptions are explained in detail as they arise. Under the class series concept, positions assigned
to the Maintenance Worker II class which become vacant may reasonably be filled at the Maintenance Worker I
level for training purposes.
1.0 Examples of Essential Duties are the following
A. Operate a variety of maintenance equipment including jackhammers, trucks, mowers, weedeaters, air
compressors, sprayers, saws, drills, tapping machines, . generators, bobcats, rollers and other similar
equipment and machinery in maintaining and repairing various city facilities and properties.
B. Participate in a variety of activities involving travel between various city facilities and properties and
other related, external business and government agencies which may include collecting and delivering
materials and supplies.
C. Ensure safety of worksite; setup barricades and other safety devices.
D. Plant, cut or trim herbage as requested including trimming trees and shrubs and planting flowers and
trees; remove and transport a variety of debris and excess material.
E. Perform minor repairs on equipment and report the need for major repairs.
F. Inspect and restore equipment and machinery fluid levels including oil, fuel, water, and transmission
fluid; verify operation of gauges and tires; lubricate equipment as needed.
G. Utilize a variety of manual tools to complete assigned projects including shoveling various materials,
hammering nails, building small wooden objects and repairing equipment.
H. Provide maintenance support to assist designated staff in the completion of their duties and
responsibilities; provide functional and technical direction as needed.
I. Complete daily schedules and timesheets; report all daily work to appropriate staff member.
J. Inspect ditches, drainage areas and roadside shoulders for noxious weeds; remove weeds; identify weeds
and apply appropriate herbicides.
K. Remove blockages from and repair and install water, sewer and storm drain lines and mains.
L. Assist in installing, maintaining and repairing pumps, mechanical and electric motors, water meters,
valves and hydrants.
M. Participate in performing field repairs on meters, valves, pumps, lift stations and irrigation systems.
N. Locate and repair storm drains, catch basins and storm drain pipes.
O. Read and interpret maps of underground sewer and drainage systems.
Page 14 of 32
P. Spread asphalt in patching and repairing streets; cut and break obsolete concrete; pour and assist in
finishing concrete; construct concrete forms and perform rough carpentry work.
Q. Clean ditches, alleys, streets, culverts and storm drains; resurface and slurry seal streets and alleys.
R. Assist in repairing and replacing roofs, floors, doors, windows, screens, and fences.
S. Install and replace insulation, tile, and interior walls.
T. Collect and skim various liquid surfaces to remove debris.
U. Assist with rerouting main and service water lines.
V. May collect samples of water, waste and wastewater for testing; assist with testing of samples.
W. May answer questions and provide information to the public as necessary.
X. May build, refinish and repair furniture as requested.
Y. Paint, remodel, clean, and improve interior and exterior of city facilities.
Z. Pack, unpack and issue supplies and equipment; stock shelves; distribute and receive supplies; maintain
routine records of materials and supplies received and used.
2.0 Qualifications
A. Knowledge of:
1) Uses and purposes of general maintenance tools and equipment.
2) Basic operation of a variety of machinery, equipment and tools to perform assignments:
3) Safe work practices.
B. Ability to:
1) Tactfully respond to requests and inquiries from the general public.
2) Perform unskilled and semi - skilled tasks in a variety of maintenance activities.
3) Perform heavy manual labor.
4) Maintain effective audio - visual discrimination and perception needed for:
a) making observations
b) reading
c) operating assigned equipment
d) communicating with others.
5) Maintain mental capacity which allows the capability of:
a) interpreting work orders and directions.
6) Maintain physical condition appropriate to the performance of assigned duties and responsibilities
which may include the following:
a) elevating and moving various equipment and materials
b) walking, standing, stooping, kneeling or sitting for extended periods of time
Page 15 of 32
c) performing heavy manual labor
d) operating assigned equipment including a motor vehicle.
7) Learn to operate a variety of maintenance equipment including jackhammers, trucks, mowers,
weedeaters, air compressors, sprayers, saws, drills, tapping machines, generators and other similar
equipment and machinery in maintaining and repairing various city facilities and properties.
8) Effectively deal with personal danger which may include exposure to:
a) hazardous and toxic fumes, chemicals and materials
b) confined or high work places
c) considerably loud noises
d) hazards associated with working in and near traffic.
9) Learn city and departmental policies and procedures.
10) Operate a Motor vehicle.
11) Maintain assigned equipment and• associated parts including verifying and replenishing fluid levels.
12)Establish and maintain effective working relationships with others encountered in the course of
work.
13) Understand and follow oral and written instructions.
3.0 Experience and Training Guidelines
•
A. No experience needed.
B. Completion of formal or informal education which provides the ability to read and write at a level
required by the job.
Maintenance Worker II
To perform semi - skilled labor in construction, maintenance, and related service activities in the street, drainage,
and/or water /wastewater utility operations for the city; and to provide staff support to an assigned function or
crew. This is the full journey level class in the Maintenance Worker series. Positions in this class are flexibly
staffed and are normally filled by advancement from the Maintenance Worker I class, or when filled from the
outside, require prior experience in the construction and maintenance of streets, drainage, water /wastewater
related facilities. Appointment to the higher class requires that the employee be performing substantially the full
range of duties for the class and meet the qualification standards for the class. All positions assigned to this
class require the ability to work independently exercising judgment and initiative. Duties will normally require
the ability to operate the full range of mechanical equipment related to a specific assignment.
1.0 Examples of Essential Duties are the following
A. Operate a variety of maintenance equipment including jackhammers, trucks, mowers, weedeaters, air
compressors, sprayers, saws, drills, tapping machines, generators, bobcats, rollers and other similar
equipment and machinery in maintaining and repairing various city facilities and properties.
B. Participate in a variety of activities involving travel between various city facilities and properties and
other related, external business and government agencies which may include collecting and delivering
materials and supplies.
C. Ensure safety of worksite; setup barricades and other safety devices.
•
Page 16 of 32
D. Plant, cut or trim herbage as requested including trimming trees and shrubs and planting flowers and
trees; remove and transport a variety of debris and excess material.
E. Perform minor repairs on equipment and report the need for major repairs.
F. Inspect and restore equipment and machinery fluid levels including oil, fuel, water, and transmission
fluid; verify operation of gauges and tires; lubricate equipment as needed.
G. Utilize a variety of manual tools to complete assigned projects including shoveling various materials,
hammering nails, building small wooden objects and repairing equipment.
H. Provide maintenance support to assist designated staff in the completion of their duties and
responsibilities; provide functional and technical direction as needed..
I. Complete daily schedules and timesheets; report all daily work to appropriate staff member.
J. Inspect ditches, drainage areas and roadside shoulders for noxious weeds; remove weeds; identify weeds
and apply appropriate herbicides.
K. Remove blockages from and repair and install water, sewer and storm drain lines and mains.
L. Assist in installing, maintaining and repairing pumps, mechanical and electric motors, water meters,
valves and hydrants.
M. Participate in performing field repairs on meters, valves, pumps, lift stations and irrigation systems.
N. Locate and repair storm drains, catch basins and storm drain pipes.
0. Read and interpret maps of underground sewer and drainage systems.
P. Spread asphalt in patching and repairing streets; cut and break obsolete concrete; pour and assist in
finishing concrete; construct concrete forms and perform rough carpentry work.
Q. Clean ditches, alleys, streets, culverts and storm drains; resurface and slurry seal streets and alleys.
R. Assist in repairing and replacing roofs, floors, doors, windows, screens, and fences.
S. Install and replace insulation, tile, and interior walls.
T. Collect and skim various liquid surfaces to remove debris.
U. Assist with rerouting main and service water lines.
V. May collect samples of water, waste and wastewater for testing; assist with testing of samples.
W. May answer questions and provide information to the public as necessary.
X. May build, refinish and repair furniture as requested.
Y. Paint, remodel, clean, and improve interior and exterior of city facilities.
Z. Pack, unpack and issue supplies and equipment; stock shelves; distribute and receive supplies; maintain
routine records of materials and supplies received and used.
Page 17 of 32
2.0 Qualifications
A. Knowledge of:
1) Uses and purposes of general maintenance tools and equipment.
2), Basic operation of a variety of machinery, equipment and tools to perform assignments:
3) Safe work practices.
4) Methods, techniques, tools and the operational characteristics of mechanical equipment used in the
maintenance of city facilities and properties.
5) City and departmental policies and procedures.
B. Ability to:
1) Perform unskilled and semi - skilled tasks in a variety of maintenance activities.
2) Perform heavy manual labor.
3) Maintain effective audio- visual discrimination and perception needed for:
a) making observations
b) reading
c) operating assigned equipment
d) communicating with others.
4) Maintain mental capacity which allows the capability of:
a) interpreting work orders and directions.
5) Maintain physical condition appropriate to the performance of assigned duties and responsibilities
which may include the following:
a) elevating and moving various equipment and materials
b) walking, standing, stooping, kneeling or sitting for extended periods of time
c) performing heavy manual labor
d) operating assigned equipment including a motor vehicle.
6) Learn to operate a variety of maintenance equipment including jackhammers, trucks, mowers,
weedeaters, air compressors, sprayers, saws, drills, tapping machines, generators and other similar
equipment and machinery in maintaining and repairing various city facilities and properties.
7) Effectively deal with personal danger which may include exposure to:
a) hazardous and toxic fumes, chemicals and materials
b) confined or high work places
c) considerably loud noises
d) hazards associated with working in and near traffic.
8) Maintain assigned equipment and associated parts including verifying and replenishing fluid levels.
9) Establish and maintain effective .working relationships with others encountered in the course of
work.
10) Understand and follow oral and written instructions •
Page 18 of 32
•
11) Operate a variety of maintenance equipment including jackhammers, trucks, mowers, weedeaters, air
compressors, sprayers, saws, drills, tapping machines, generators and other similar equipment and
machinery in maintaining and repairing various city facilities and properties.
12) Operate a variety of vehicular and stationary mechanical equipment in a safe and effective manner in
routine situations.
13) Work independently in the absence of supervision.
14) Use and operate various hand tools required for work in a safe and efficient manner.
3.0 Experience and Training Guidelines
A. One year of increasingly responsible experience performing field maintenance duties comparable to
those performed by a Maintenance Worker I in the City of Port Arthur. •
B. Completion of formal or informal education which provides the ability to read and write at a level
required by the job.
C. Possession of an appropriate Texas Class A or B Commercial Driver's License (CDL).
Equipment Services II
To perform a variety of skilled tasks in the operation of equipment for various public works activities and
operations including excavation, sanitation collection, construction, loading and related operations according to
required standards; and to participate in a wide variety of maintenance and construction work. This is the full
journey level class in the equipment operator class series. All positions assigned to this class require the ability
to work independently, exercising judgment and initiative. This class can be distinguished from lower level
classes by assignment of duties involving the operation of complex mechanical equipment related to specific
area of assignment. Positions assigned to this class are further distinguished from those allocated to the •
Equipment Operator I class in that incumbents may provide lead supervision to a small crew of lower level
maintenance staff.
1.0 Examples of Essential Duties are the following
A. Operate a variety of equipment including trucks, backhoes, tractors, air compressors, mixers, rollers,
loaders, bobcats and other similar equipment and machinery in excavating, filling, constructing,
repairing, maintaining and moving various materials and property.
B. Inspect and restore equipment fluid levels including oil, fuel, water, and transmission fluid; verify
operation of gauges and tires; lubricate equipment as needed; service and adjust as necessary.
C. Assist with identifying equipment needs for each assigned site or route; ensure proper materials and
tools are available to the crew when they are needed.
D. Perform minor repairs on equipment and report the need for major repairs.
E. Utilize a variety of manual tools to complete assigned projects including shoveling various materials,
hammering nails, building small wooden objects and repairing equipment.
F. Participate in a variety of activities involving travel between various city facilities and properties and
other related external business and government agencies which may include site preparations and
hauling materials and debris.
Page 19 of 32
•
•
G. Install, repair, clean and maintain various public works materials and city property including fireplugs,
water and sewer taps, water and service lines, water meters and valves, utility piping, manholes and
refuse containers:
H. Ensure safety of worksite; setup barricades and other safety devices.
I. Provide technical support to assist division staff in the completion of their duties and responsibilities;
provide functional and technical direction as needed.
J. Assist with preparing grades and elevations for project construction; prepare and pour concrete; set
wood forms and position steel as necessary; remove wooden forms; clean site.
K. Collect and complete daily schedules and timesheets; report all daily work to appropriate division
member.
L. May mark various city properties with a variety of marking materials including paint and chalk dust.
M. Measure a variety of areas including cuts, trenches, depths and curb lines.
N. May respond to emergency situations as requested.
= O. May plant, cut or trim herbage as requested including trimming trees and planting flowers and trees;
remove and transport a variety of debris and excess material.
P. Collect, empty and distribute commercial and recyclable material containers; tarp, paint and repair
containers as necessary.
Q. May rebuild private property damaged by site operations.
R. Perform related duties as assigned.
2.0 Qualifications
A. Knowledge of:
1) Operational attributes of a variety of equipment and vehicles.
2) Practices, methods and materials used in various public works services.
3) Traffic laws, ordinances, and rules involved in truck and heavy equipment operations.
4) City and departmental policies and procedures.
5) Safe work practices.
B. Ability to:
1) Operate a variety of equipment including trucks, backhoes, tractors, air compressors, mixers, rollers,
loaders, bobcats and other similar equipment and machinery in excavating, filling, constructing,
repairing, maintaining and moving various materials, and property.
2) Perform a variety of semi - skilled and skilled construction, repair and maintenance tasks. .
3) Learn the geography and street system of the city.
4) Perform maintenance on assigned equipment in an efficient, safe manner.
Page 20 of 32
•
5) Understand and follow oral and written instructions.
6) Work independently or in a crew situation, as assigned.
7) Read blueprints, sketches, and construction drawings.
8) Maintain effective audio - visual discrimination and perception needed for:
A. making observations
B. reading and writing
C. operating and maintaining assigned equipment
D. communicating with others.
9) Maintain mental capacity which allows the capability of:
A. making sound decisions
B. determining and avoiding dangerous situations
C. interpreting written communication including drawings.
10) Maintain physical condition appropriate to the performance of assigned duties and responsibilities
which.may include the following:
A. walking, stooping, kneeling, standing or sitting for extended periods of time
B. crawling or climbing to perform construction, maintenance or repairs
C. lifting various heavy materials and equipment
D. operating assigned equipment.
11) Effectively deal with personal danger which may include exposure to:
A. hazardous and toxic chemicals and materials
B. various fumes
C. electrical hazards
D. confined or high work places
E. various weather conditions
F. temperature extremes
G. extremely loud noises
H. hazards associated with working in and near traffic.
12) Establish and maintain effective working relationships with those contacted in the course of work.
3.0 Experience and Training Guidelines
A. Three years of increasingly responsible experience performing maintenance work involving the
operation of heavy construction equipment.
B. Completion of formal or informal education which provides the ability to read and write at a level
required by the job.
C. Possession of, or ability to obtain, an appropriate Texas driver's license. Possession of an appropriate
Texas Class A or B Commercial Driver's License (CDL).
D. When employee is assigned to the Landfill A Class C or higher Municipal Solid Waste License issued
by the Texas Commission of Environmental Quality (TCEQ) is required upon appointment, or must be
• Page 21 of 32
acquired within twelve (12) months of appointment, in order to supervise others or work alone at the
landfill.
Management Analyst
To perform a wide variety of tasks In providing responsible professional administrative staff assistance in
conducting specific and comprehensive analyses of a wide range of municipal policies, procedures,
organizational and financial services; and to provide administrative services relating to grants management.
1.0 Examples of Essential Duties are the following
A. Investigate, interpret, analyze and prepare recommendations in relation to proposals for new programs,
policies, procedures and services.
B. Participate in the planning, design and cost estimation for a variety of administrative projects related to
the area of assignment.
C. Ensure that activities related to the assigned area of responsibility comply with federal and state rules
and regulations; monitor State and Federal legislation; inform departments of pending changes in new
legislation affecting the assigned area of responsibility.
D. Monitor federally funded city projects including community development sub - recipients and on -site
monitoring; complete related forms and documents; maintain related records.
E. Complete and submit various Federal and State required forms and reports including a Grantee
Performance Report, Housing Assistance Applications and Grants, grant asset management lists,
Contract and Subcontract Report and Federal Labor Standards Report.
F. Collect and compile factual materials and data required for grant application; complete and submit
various grants including the housing assistance grants; prepare special grant reports; maintain special
grant records in compliance with agency reporting procedures and legal requirements.
G. Reconcile Grants Management record keeping with the Accounting Department.
H. Prepare contracts and resolutions for Community Development Block Grant Sub - recipients.
I. Prepare and maintain a variety of files and filing systems; complete, maintain and update various records
including community development environment records; file pertinent reports, magazines and
periodicals.
• J. Analyze and monitor department or division expenditures and revenue related reports.
K. Confer with members of the public to explain policies and programs and respond effectively to citizen
complaints and requests for information.
L. Provide administrative support to assist designated division staff in the completion of their duties and
responsibilities.
M. May oversee the conduct of public hearings.
N. Plan, organize and direct assigned programs; research, analyze, coordinate and implement program
policies and procedures.
Page 22 of 32
O. May participate in a variety of activities involving travel between various city facilities, external
business and government agencies and residential areas which may include on -site monitoring and basic
inspection.
P. May assist in budget preparation for a department or division.
Q. Work with members of the general public and outside agencies and organizations in providing services
related to the assigned area of responsibility.
R. Make oral presentations to City Management staff and to the City Council.
S. Perform related duties as assigned.
2.0 Qualifications
A. Knowledge of:
1) Operational attributes of a variety of equipment and vehicles.
2) Principles and practices of organization and public administration.
3) Advanced research techniques, sources and availability of information and methods of report
presentation.
4) Applicable federal, state and local laws, rules and regulations pertaining to .local government
operations.
5) Principles and practices of organization review and analysis.
6) Advanced methods and techniques of grant application, monitoring and compliance.
B. Ability to:
1) Communicate effectively, both orally and in writing.
2) Assume control of a project and make sound recommendations.
3) Properly interpret and make decisions in accordance with laws, regulations and policies.
4) Prepare and write complete and accurate reports.
5) Maintain effective audio - visual discrimination and perception needed for:
a) making observations
b) reading and writing
c) operating assigned equipment
d) monitoring assigned activities
e) communicating with others.
6) Maintain mental capacity which allows the capability of:
a) making sound decisions
b) analyzing administrative problems
c) recommending effective policies and procedures
• d) demonstrating intellectual capabilities.
7) Maintain physical condition appropriate to the performance of assigned duties and responsibilities
which may; include the following:
Page 23 of 32
a) sitting for extended periods of time
b) operating assigned equipment.
8) Establish and maintain effective working relationships with those contacted in the course of work.
3.0 Experience and Training Guidelines
A. Two years of increasingly responsible experience performing professional level administrative work.
B. Equivalent to a Bachelor's degree from an accredited college or university with major course work in
public administration or a related field. A Masters degree is preferred.
Event Laborer for Civic Center
Based on the size of an event the Civic Center may need service of a staffing company to supply workers when
the Civic Center needs additional staff to prepare for an event at the Civic Center
1.0 Examples of Essential Duties are the following
A. Labor to assist Civic Center Staff, under supervision of designated Civic Center staff member, in
striking the Civic Center:
1) Moving, putting away and/or stacking tables.
2) Moving, putting away and /or stacking chairs.
3) Moving and/or putting away other Civic Center items or equipment.
B. Labor to assist Civic Center staff, under supervision of designated Civic Center Staff member, in
cleaning the Civic Center:
1) Cleaning tables, chairs and other Civic Center items or equipment.
2) Cleaning floors, windows, walls and other surfaces.
3) Cleaning and restocking restrooms.
C. Labor to assist Civic Center Staff, under supervision of designated Civic Center Staff member, in
resetting the Civic Center:
1) Moving and/or setting up tables.
2) Moving and/or setting chairs.
3) Moving and/or setting other Civic Center items or equipment.
D. Labor may be needed any day Monday thru Sunday. It will include nights.
E. Labor may be requested to work longer than twelve (12) hours at a time.
CONTRACT TERMS
1. The Contract will be one -year with an option to renew for two additional one -year periods.
2. All prices shall be firm for the duration of the initial contract period and shall include all services specified.
3. This contract allows for an annual percentage price adjustment based on the Consumer Price Index (CPI)
Series ID:CWUR0300SAO- Groups:Urban Wage Earners and Clerical Workers, South Urban, Not
Seasonally Adjusted.
Page 24 of 32
CITY OF PORT ARTHUR, TEXAS
BID SHEET
BID FOR: Staffing Agency for the City of Port Arthur
BID DUE DATE: October 9, 2013
1. Labor Charge for Jobs stated .
Regular Overtime
Cost Per Hour Cost Per Hour
A Administrative Clerk II $ JO , E ' 6 ' $ / y�
B Secretary _ $ a eo $ A so'
Municipal Health Medical
C Assistant $ /c?, s —° $ /i ,
D Maintenance Worker I $ // 0 a $ ,,/5:: 73
E Maintenance Worker II $ /7• aZ ‘5'' $ /12
F Equipment Operator II $ AC ;' $ / 7 f
G Management Analyst $ i a $ ,: / `
H Event Laborer at Civic Center $ /O 6--,z $ ,A5-.,-0 7
f , P2 (c- 4( i/1(t T /D /17, 0207
COMP • N NAME STREET ADDRESS
.. .....�A
SIGNATURE • : n DER P.O. BOX
ei,fY� W� 77
/ �� Swyfrogi � /
PRINT OR TYPE NAME CITY STATE ZIP
ry ipmi DJo � 7J- eM 2 T L , AREA CODE TELEPHONE NO.
l effigi3 07' 1 i h , �o, r2q ,R51.- eg.�3
L / FAX NO.
Page 25 of 32
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer
of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay
succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said
debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an
agreement for the payment of said debts. I further agree to pay succeeding debts as they become due.
Fr 'l/I g • 3
Firm • E .e Date
u orized Signature Title
`
Name (please print) Telephone
Email`
4) .Z1 PUg 0 RACHAEL LEIA MANUEL
STATE: N s�+P y Notary Public
STATE OF TEXAS
COUNTY i/� l9 jFof My Comm. Exp. March 19, 2014
SUBSCRIBED AND SWORN to before me by the above nameciall �y
on this the day of (Dt' l.b, 20 f)
Notary Public
RETURN TAB AFFIDAVIT AS PART OF THE BID PROPOSAL
Page 26 of 32
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For Vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 1491, 80 Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship
as defined by Section 176.001 (1 -a) with a local governmental entity and the person meets requirements under Section 176.006 (a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7 business
day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government
Code.
A person commits an offense if the person knowingly violates Section 176.006, Local Government Code. An offense under this
section is a Class C misdemeanor.
1. Name of person who has a business relationship with local governmental entity. /J/
A_
2. Check this box if you are filing an update to a previously filed questionnaire.
•
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than
7 business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
3. Name of a local government o ficer ith whom filer has employment or business relationship.
Name of Offi r
This section (item 3 including subparts A, B, C, & D) must be completed for each officer with whom the filer has an employment
or other business relationship as defined by Section 176.001 (1 -a), Local Government Code. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment
income, from the filer of the questionnaire?
I Yes No
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the
direction of the local government officer named in this section AND the taxable income is not received from the local
governmental entity? 1 I 1 Yes I J No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government
Officer serves as an office or director, or holds an ownership of 10 percent or more?
n Yes n No
D. Describe ea ,employment or business relationship with the local government officer named in this section.
4.
S'_ 4 • l ft,F_ •usiness with the governmental enti Da 4111/
Page 27 of 32
•
GENERAL INFORMATION:
NOTE: It is extremely important that the Vendor, Bidder, and /or Contractor furnish the City of Port
Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package.
All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING
EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE
EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the
bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance
with the specifications of the invitation. The City reserves the right to accept any and all or none of the
exceptions) /substitutions(s) deemed to be in the best interest of the City of Port Arthur.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations,
alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing
authenticity.
BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these
specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid.
The City reserves the right to:
I. Reject any and all bids and to make no award if it deems such action to be in its best interest.
2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City.
3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall deem
to be in the best interests of the City.
4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid is
within 5% of the lowest bid price, as provided by Section 271.905 of the Texas Government Code.
TERMINOLOGY: "Bid" vs. "Proposal " - -For the purpose of this ITB, the terms "Bid" and Proposal" shall be
equivalent.
Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response
to all requirements and questions as directed.
CONFLICT OF INTEREST: No public official shall have interest in this contract, in accordance with
Vernon's Texas Code Annotated, Local Government Code Title 5, Subtitle C, Chapter 171.
ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into any business
arrangement with any employee, official or agent of the City of Port Arthur.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must
affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
3. Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an award.
5. Be engaged in a full time business and can assume liabilities for any performance or warranty service
required.
6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City.
7. No payments shall be made to any person of public monies under any contract by the City with such
person until such person has paid all obligations and debts owed to the City, or has made satisfactory
arrangements to pay the same.
Page 28 of 32
ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made by
addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The
City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure
to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's
responsibility to check for any addendums that might have been issued before bid closing date and time.
PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port
Arthur as its principal place of business must have an official business address (office location and office
personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and /or
the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or
interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid.
PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each
item listed. In the event of error or discrepancy in the mathematics, the unit price shall prevail.
PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful
bidder. The purchase order number must appear on all itemized invoices.
INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Human Resources or Civic
Center, P.O. Box 1089, Port Arthur, Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or
services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601 f
V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the
invoice.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise
Tax; therefore the proposal shall not include Sales Tax.
VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This
agreement is performable in Port Arthur, Texas, Jefferson County.
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules,
orders, regulations and codes of the federal, state and local governments relating to performance of work herein.
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer,
employee or agent of the City who exercises any functions or responsibilities in connection with the planning
and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract;
and, the Contractor shall take appropriate steps to assure compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City
from granting any license, privilege or paying money to any -one owing delinquent taxes, paving assessments or
any money to the City until such debts are paid or . until satisfactory arrangements for payment has been made.
Bidders must complete and sign the AFFIDAVIT included as part of this ITB.
QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and
agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It
is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities
less than the estimated amount. .
SHIPPING INFORMATION: All bids are to be.F.O.B., City of Port Arthur, Port Arthur, TX 77640
Page 29 of 32
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law
to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced
as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is
not correctly inserted the Contract shall be amended to make such insertion on application by either party.
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all
work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein
otherwise expressly specified, necessary or proper to perform and complete all the work required by this
Contract, in accordance with the provisions of this Contract and said specifications.
The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed
description concerning any point shall be regarded as meaning that only the best commercial practices are to
prevail.
While the purpose of the specifications is to indicate minimum requirements in the way of capability,
performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option
of selecting goods which may be considered more suitable for the purpose involved.
In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is
specifically advised that the written bid proposal will prevail in the determination of the successful bidder.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national
origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving Federal financial assistance.
TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and
proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants,
agreements or stipulations of this contract, the City shall ,thereupon have the right to terminate this contract by
giving written notice to the Contractor of such termination and specifying the effective date thereof, at least
fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall
not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract
by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until
such time as the exact amount of damages due the City from the Contractor is determined.
TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least
thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein,
the Contractor will be paid for the service that it has performed up to the termination date. If this contract is
terminated due to fault of the Contractor, the previous paragraph hereof relative to termination shall apply.
RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor
to furnish releases or receipts for any or all persons performing work and supplying material or service to the
Contractor, or any sub - contractors for work under this contract, if this is deemed necessary to protect its
interests.
CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a
result of his fault or negligence in connection with the work performed until completion and final acceptance by
the City.
Page 30 of 32
•
SUB - CONTRACTS: The Contractor shall not execute an agreement with any sub - contractor or permit any
sub - contractor to perform any work included in this Contract until he has received from the City of Port Arthur
written approval of such agreement.
INSURANCE: All insurance must be written by an insurer licensed to conduct business in the.State of Texas,
unless otherwise permitted by Owner. The Contract shall, at his own expense, purchase, maintain and keep in
force insurance that will protect against injury and/or damages which may arise out of or result from operations
under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or
. indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following
types and limits
1. Standard Worker's Compensation Insurance:
2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents,
and employees must be named as an additional insured):
a. Bodily injury $500,000 single limit per occurrence or $500,000 each
•
person/$500,000 per occurrence for contracts of $100,000 or less; or
Bodily injury $1,000,000 single limit per occurrence or $500;000 each
person 1$1,000,000 per occurrence for contracts in excess of $100,000; and,
b. Property Damage $100,000 per occurrence regardless of contract amount; and,
c. Minimum aggregate policy year limit of $1,000,000 for contracts of
$100,000 or less; or, Minimum aggregate policy year limit of $2,000,000
for contracts in excess of $100,000.
3. Commercial Automobile Liability Insurance (Including owned, non -owned and hired vehicles
coverage's).
a. Minimum combined single limit of $500,000 per occurrence, for bodily
injury and property damage.
b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per
occurrence for bodily injury and $100,000 per occurrence for property damage.
Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required
(including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates
and expiration dates) and to date and sign and do all other things necessary to complete and make into valid
certificates of insurance and pertaining to the above listed items, and before commencing any of the work and
within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner.
None of the provisions in said certificate of insurance should be altered or modified in any respect except as
herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that
coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days
prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port
Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the
Subcontractor (s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event
be filed with the City of Port Arthur not more than ten (10) days after execution of this Contract.
Page 31 of 32
NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the
Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period,
the time may be extended by mutual agreement between OWNER and CONTRACTOR.
CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday
through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor.
•
•
Page 32 of 32
�`✓ ° City of CITY OF PORT ARTHUR, TEXAS
� ,
orl rr�iu ADDENDUM NO. ONE (1)
Texas
October 3, 2013
Bid Proposal For: Staffing Agency for City of Port Arthur
The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the
contract documents and change the original documents only in the manner and to the extent hereinafter stated and
shall be incorporated in the contract documents.
Provisions of this addendum shall take precedence over requirements of the original contract documents and all
BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF
THEIR BID.
Addendum as follows:
1. Replace the bid sheet in the bid package with the attached bid package.
2. Here are questions received by potential bidders. The answers are in bold and all caps.
A. What is the anticipated spend [expense] for this contract, total and by jobs categories?
THE CITY ANTICIPATES SPENDING APPROXIMATELY $364,750/FISCAL YEAR FOR ALL
JOB CATEGORIES -LABOR AND CLERICAL -WITH MAJORITY COSTS IN LABOR POSITIONS.
$10,000 FOR EVENT LABORER FOR CIVIC CENTER.
B. What was the spent for the last contract period?
THERE NEITHER IS NOR WAS ANY CONTRACT IN EFFECT. WE BASED THE ANSWER IN
QUESTION A ON LAST YEARS COST.
$8,384.73 FOR EVENT LABORER AT CIVIC CENTER.
C. What are the current rates (pay and bill rates) for all job categories?
PLEASE SEE ATTACHED. (PLEASE NOTE THAT RATES ARE SUBJECT TO CHANGE
DEPENDENT UPON FISCAL YEAR ADJUSTMENTS).
$10.54 FOR EVENT LABORER FOR CIVIC CENTER.
D. Who are your current vendors for this contract and how long has the contract been held?
THE CITY OF PORT ARTHUR WORKS WITH VARIOUS VENDORS, AND THERE IS NO
CONTRACT HELD.
TWO YEARS FOR LOFTON STAFFING FOR EVENT LABORER FOR CIVIC CENTER.
E. Can you share injury history for the current contract i.e. OSHA Log?
TO MY RECOLLECTION, ONLY ONE TEMPORARY STAFFING AGENCY EMPLOYEE HAS
HAD AN INJURY.
F. Page 4 question 7 I know you don't guarantee any number of billed hours but it is helpful to know if we
are bidding on 1,000 hours or 50,000 hours. Volume always means lower rates. If you could give us the
number or an estimate of temp hours worked last year it would be helpful.
2080 IS THE AVERAGE /AMOUNT OF HOURS WORKED IN A YEAR FOR FULL -TIME AND
TEMPORARY WORKERS.
G. Page 5 question 3 When you say provide a candidate in 2 hours, does that mean we confirm we have the
position filled and provide the name of the assigned person or does that mean have the person on sight in 2
hours.
EMPLOYEE MUST BE ON SIGHT IN 2 HOURS.
H. Page 5 question 8 Are you expecting our bill rates to be within the range shown in the Consumer Price
Index or the employee pay rate?
EMPLOYEE PAY RATE.
I. Page 6 question 10 states that the part time temp -to -hire time frame is 90 days. Page 6 question 18 the
temp -to -hire time frame is 500 hours. is it possible to keep both at 500 hours? We have calculated the
expense of providing people and determined it takes 500 hours to recoup our invested cost and make a
little profit to keep us going. Those expenses are the same weather it is part time or full time.
BOTH SHOULD REFLECT 500 HOURS OR LESS AS NEGOTIATED.
3. Concerning CDL driver candidates /operators, can you give me the types of trucks the city has: i.e. 18
wheeler flatbeds or dual axle bobtails, etc.
THE TYPES OF VEHICLES CDL DRIVERS WILL DRIVE ARE DUMP TRUCKS, GARBAGE
TRUCKS, TRASH TRUCKS, GRADALL, EXCAVATORS, ETC.
End of Addendum
If you have any questions, please contact the Purchasing Division at 409- 983 -8160.
NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID
DOCUMENTS.
iJbJ{J 4.4b 4
Clifton Williams, CPPB
Senior Purchasing Assistant •
/ /4
ign • to . 'roposer Date
Pay
Position Ranges Wages
A. Administrative Clerk I Range 1 $ 12.34
Range S $ 13.63
Range 10 $ 15.32
B. Administrative Clerk II Range 1 $ 13.29 '
Range 5 $ 14.60
Range 10 $ 16.53
C. Equipment Service Worker Range 1 $ 13.93
Range 5 $ 15.32
Ranu_ge 10 $ 17.30
D. Equipment Mechanic Range I $ 15.74
Range 5 $ 17.30
Range 10 $ 19.50
E. Accountant Range 1 $ 20.77
Range 5 $ 22.97
Range 10 $ 25.85
F. Municipal Health Medical Assistant Range 1 $ 17.13
Range S $ 18.86
Range 10 $ 21.29
G. Maintenance Worker I Range 1 $ 12.34
Range 5 $ 13.63
Range 10 $ 15.32
H. Maintenance Worker II Range 1 $ 15.32
Range 5 $ 17.30
Range 10 $ 15.74
EXHIBIT "C"
s.pr18091
CONTRACT FOR PROVISION OF TEMPORARY STAFFING
FOR THE CITY OF PORT ARTHUR
THIS AGREEMENT, made this day of , 2014,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and Silva Solutions, LLC.,
221 South Highway 69, #200, Nederland, Texas 77627, a (n) herein acting
by and through hereinafter called "CONTRACTOR ".
WITNESSETH: That for and in consideration of the payment terms, conditions
and agreements set forth herein , OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be for a period of one (1) year from the issuance of the
Notice to Proceed, with an option to renew for two (2) additional one year periods. The
City can terminate this contract at its convenience which includes, but is not limited to,
funding not being available in any budget cycle with ten (10) days written notice.
2. The Contractor will provide temporary personnel staffing for the City of Port Arthur,
Texas.
3. During the term of this Contract, the Contractor will provide the temporary staffing
services as delineated in the Specifications.
4. The CONTRACTOR agrees to provide all the temporary personnel as described in the
specifications and contract documents and to comply with the terms therein as shown
below:
Job Title Bill Rate Overtime Rate
Event Laborer at Civic Center $ 10.35 $ 14.10
5. The term "Contract Documents" means and includes the following:
1) Agreement
2) Advertisement for Bids
3) Addenda
4) General Information
5) Specification
6) Bid
7) Notice of Award
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
Page 1 of 2
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement in two (2) copies, each of which shall be
deemed an original on the date first above written.
Signed on the day of , 2014.
OWNER:
CITY OF PORT ARTHUR
BY:
Floyd T. Johnson, City Manager
ATTEST:
City Secretary
Signed on the day of , 2014.
CONTRACTOR:
SILVA SOLUTIONS, LLC
BY:
Print Name:
Title:
ATTEST:
City Secretary
Page 2 of 2
DELORIS "BOBBIE" PRINCE, MAYOR FLOYD T. JOHNSON
ROBERT E. "BOB" WILLIAMSON, MAYOR PRO TEM � CITY MANAGER
COUNCIL MEMBERS: City of E pr SHERRI BELLARD
RAYMOND SCOTT, JR. ''h t Lk CITY SECRETARY
ELIZABETH "LIZ" SEGLER '
MORRIS ALBRIGHT, III VALECIA R TREND
ROBERT TROY O r t r j2 a CITY ATTORNEY
WILLIE "BAE" LEWIS, JR.
DERRICK FREEMAN T exas
KERRY "TWIN" THOMAS
SEPTEMBER 23, 2013
INVITATION TO BID
STAFFING AGENCY FOR CITY OF PORT ARTHUR
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard
Time, Wednesday, October 9, 2013. (The clock located in the City Secretary's office will be the official
time.) All bids received will be read aloud a t 3:15 p.m. on Wednesday, October 9, 2013 in the City Council
Chambers, City Hall, 5 Floor, Port Arthur, TX. You are invited to attend.
MARK ENVELOPE: Staffing
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4 Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid should be directed in writing to:
City of Port Arthur, TX
•
Clifton Williams, Senior Purchasing Assistant
P.O. Box 1089
Port Arthur, TX 77641
cwilliamsportarthur.net
Purchasing Division /Finance Department I Purchasing Manager, Shawna Tubbs, CPPO, CPPB
P.O. Box 1089144.4 4th Street I Port Arthur, Texas 77641 1 409.983.8160 I Fax 409.983.8291
The enclosed INVITATION TO BID (ITB) and accompanying GENERAL INSTRUCTIONS, CONDITIONS
SPECIFICATIONS, are for your convenience in submitting bids for the enclosed referenced services for the
City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed
envelope, with the Vendor's name and address in the upper left -hand corner of the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DA "1'E
AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above
location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically
transmitted ITB submittals will not be accepted.
Shawna Tubbs, CPPO, CPPB
Purchasing Manager
•
Page 2 of 32
INVITATION TO BID
STAFFING AGENCY FOR CITY OF PORT ARTHUR
(To be Completed ONLY IF YOU DO NOT BID)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN
REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s). •
Your assistance in completing and returning this form in an envelope marked with the enclosed bid
would be appreciated.
NO BID is submitted: this time only not this commodity /service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments /Other Suggestions: 0
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
Page 3 of 32
SPECIFICATIONS FOR
STAFFING AGENCY FOR CITY OF PORT ARTHUR
OBJECTIVE
The City of Port Arthur is seeking a Staffing Agency to provide temporary employment services to the City on
an as needed basis. Services must meet the minimum specifications detailed in this request.
BACKGROUND
1. The City of Port Arthur operates with, but is not limited to, the following Departments:
A. Finance
B. Public Works
C. Utility Operations
D. Library
E. Parks & Recreation
F. Civic Center
G. Health
H. Code Enforcement
I. Housing/Neighborhood Revitalization
2. The City may request, but will not limit to, personnel in the following categories:
A. General Labor
B. CDL Driver
C. General Clerical
D. Administrative Professional
E. Executive -level Professional
F. Medical Professional
G. Event Laborer for Civic Center
3. The position descriptions represented herein are general requirements. Additional, knowledge, skills and
abilities may be applicable for individual positions in the employing agency.
4. The Staffing requests will be initiated through the Human Resources department for an urgent need, a
planned need (vacation replacements or staffing for project periods), or to fill a full time opening (to keep
the work in operation during the interim to find the right individual to fill a position).
5. The Event Laborer request will be initiated through the Civic Center when staff is needed for an event done
at the Civic Center.
6. The City will be provided a minimum of two agency employee's work and after hour contact numbers.
7. This contract may be awarded up to four (4) separate vendors if advantageous to the City. The City makes
no guarantee as to the specific amount of service required from the Vendor. During the twelve (12) month
period, the City is under no obligation to request or utilize any number of services.
Page 4 of 32
SCOPE OF WORK
1. Agency shall perform a comprehensive program for employment screening, including drug screening and
DOT testing, evaluation, advertising, recruitment, and disciplinary actions involving any temporary
employee under this contract, to ensure the best - qualified candidates are selected.
a) All temporaries assigned to the City shall be pre- screened and tested by the Vendor before being
assigned to ensure temporary meets the requirements of the assignment. Vendor is responsible for all
costs associated with pre- screening requirements and background searches.
b) The vendor shall perform a criminal history search through the Texas Department of Public Safety
(DPS) public access crime records website. Information pertaining to this service may be obtained at:
https: / /records.txdps .state.tx.us /accountinfo.cfm. The DPS public database shall be searched for any
conviction record and sex offender registration status for each temporary prior to assignment with the
City. Results of this search shall be provided to the City prior to the placement of an individual in an
assignment. Convictions or sex offender registration shall not automatically disqualify personnel from
an assignment, however the City reserves the right, at its sole discretion, to accept or reject personnel for
a job assignment based on the results of this search.
2. Agency shall provide administration and maintenance of all employment and payroll records, payroll
processing, remittance of payroll and taxes, including the provision for the distribution of payroll time
sheets and checks, for all temporary employees provided within this contract.
3. Agency shall provide the City a candidate within two (2) hours of request for all employees except Event
Laborer for Civic Center. Agency shall provide the City a candidate within one (1) hour of request for
Event Laborer for Civic Center. If the Agency is unable to provide a candidate within the required time
frame, the City may contact another agency.
4. Agency, upon request, shall provide immediate access to reports measuring absenteeism, turnovers, over-
time hours and payroll; or, any customized reports for every employee assigned to the City. The Agency
shall have the resources and knowledge to understand the City's business, to ensure accurate evaluation of,
the staffing requirements and be able to respond quickly to the needs of the requesting department.
5. The City reserves the right to immediately terminate any employee provided by the Agency when the City is
dissatisfied with the performance of the work or for any other reason.
a) The Vendor will waive all charges for employees who report to work and are deemed unsatisfactory
within the first two (2) hours. If the employee works more than two (2) hours and is then deemed
unsatisfactory, the Vendor may bill the City for all hours worked in the shift.
6. Agency shall not supply the City any unauthorized aliens.
a) The Vendor shall verify that personnel provided for assignment to City positions, are fully documented
and authorized to work in the United States. Such documentation shall be provided to City upon request.
7. They City will have thirty (30) days to pay an invoice after receipt.
8. The Agency may request an increase /decrease in the hourly rates prior to any renewal period. The price
increase /decrease shall not exceed the price increase /decrease stated in the latest Consumer Price Index for
all Urban Wage Earners and Clerical Workers (CPI -W), Other Services. Any increase /decrease will be
subject to the City approval and is not guaranteed.
Page 5 of 32
•
9. Agency shall ensure that all temporary employees filling the requirements of this contract report to their
workplace dressed in the proper attire for the position being filled.
10. Any temporary employee may be hired by the City on a part-time basis after ninety (90) days of continuous
temporary employment without a fee paid to the providing Agency.
11. The City of Port Arthur is a twenty -four (24) hour operation; therefore temporaries may be needed for any
shift as well as emergency basis.
12. All temporaries shall meet the job skill requirements of the assignment as indicated by the attached job
descriptions.
13. The Vendor providing personnel for assignments requiring a CDL shall insure that the individual
contemplated has the proper license endorsements for the position requirement, together with a current and
valid DOT medical certificate accompanying the CDL.
14. Hours worked will be reported in whole and quarter hours. The City will specify the time for the temporary
employees arrival and departure from the work site. Temporary employees are responsible for their own
transportation to and from the work site. The City will not be responsible for payment for time spent
applying and testing/interviewing for City jobs nor for any time not actually spent in productive work for
the City.
15. Work assignments shall vary depending on the needs of the hiring department/division and work may
include shifts, holidays, weekends, etc.
16. Temporary employees may be required to work overtime or beyond the work shift with prior authorization
from the hiring supervisor /manager. Time and one -half the regular hourly rate will be paid for hours
worked in excess of a consecutive forty (40) hour period calculated from Monday to Sunday.
17. The Vendor shall abide by all labor laws.
18. The Vendor shall not be eligible for any fee if any person assigned to the City under this contract is
subsequently hired by the City through a competitive hiring process after working 500 hours as a temporary
employee.
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GENERAL JOB DESCRIPTIONS
Administrative Clerk II
To perform a wide variety of general clerical work in support of an assigned specialized function; and to
provide information and assistance to the public regarding departmental policies and procedures. This is the
entry level class in the clerical series and is distinguished from higher level classes by the performance of
routine clerical duties. Incumbents assigned to this class typically have little or no directly related work
experience and work under immediate supervision while learning job tasks. Receive immediate supervision
from higher level professional, technical and clerical staff.
1.0 Examples of Essential Duties are the following
A. Act as receptionist assisting the public over the telephone or in person by providing routine information
pertaining to policies and procedures of assigned division; refer inquiries as appropriate.
B. Prepare and review a variety of memorandums, correspondence, reports, public notices, work orders,
bills and documents as assigned; complete various forms.
C. Perform a wide variety of general clerical work including the maintenance of accurate and detailed
records and files, verifying accuracy information, researching discrepancies and recording information.
D. Sort and file documents and records, maintaining alphabetical, index, and cross - reference files.
E. Research and compile easily accessible information and data for use in statistical and fmancial reports;
maintain a variety of statistical records; check and tabulate statistical data.
F. Contact the public and outside agencies in acquiring and providing information and making referrals.
water utility service work including ad
orders nc ng iu c nt ccut rs d t ff
some and cut-offs;
V. Prepare and issue water twl u ti i
u aa a.� .wi .. � ... ���� ��. �
enter information on new and transfer customers into the city computer system
H. Schedule appointments and meetings for assigned division.
I. Receive, sort and distribute incoming and outgoing correspondence; maintain accurate records
pertaining to outgoing mail including postage and pieces of mail distributed.
J. May maintain and review work and leave time records for various personnel; assist in processing
personnel forms.
K. Order and maintain office supplies.
L. Perform related duties as assigned.
2.0 Qualifications
A. Knowledge, Skills, Ability include
1) English usage, spelling, grammar, and punctuation.
2) Modern office practices, procedures, methods and equipment.
3) Organization, procedures, and operating details of function to which assigned.
Page 7 of 32
4) Policies, procedures and techniques regarding records maintenance.
5) Work independently in the absence of supervision.
6) Learn and correctly interpret and apply the policies and procedures of the function to which
assigned.
7) Perform general clerical work including maintenance of appropriate records and compiling
information for reports.
8) Communicate effectively, both orally and in writing.
9) Type and transcribe at a speed necessary for successful job performance.
10) Maintain effective audio - visual discrimination and perception needed for:
a. Making observations
b. Reading and writing
c. Operating assigned equipment
d. Communicating with others.
11) Maintain mental capacity which allows the capability of:
a. Making sound decisions
b. Demonstrating intellectual capabilities
c. Operate office machines and word processing equipment.
d. Maintain physical condition appropriate to the performance of assigned duties and
responsibilities which may include the following:
1. Standing or sitting for extended periods of time
2. Operating assigned equipment.
12) Understand and carry out oral and written directions.
13) Perform simple mathematical calculations.
14) Establish and maintain cooperative working relationships with those contacted in the course of work.
3.0 Experience and Training Guidelines
A. One year of experience comparable to that of an entry level administrative clerk.
B. Equivalent to the completion of the twelfth grade including or supplemented by clerical courses.
Page 8 of 32
Secretary
Employee will perform a wide variety of responsible secretarial and clerical duties in support of the staff and
activities of a division within a department; and to provide general information and assistance to the public.
This is the entry /journey level class in the secretarial series and is distinguished from lower level clerical classes
by the level of difficulty of assigned duties encompassed in acting as a personal secretary to a member of
middle management staff. In addition, positions of this class are distinguished from those allocated to the
Administrative Secretary class by the scope and complexity of duties assigned to a position providing
secretarial support to a city department head. Employee receives general supervision from a division manager or
other management staff. Employee may exercise functional and technical supervision over clerical staff.
1.0 Examples of Essential Duties are the following
A. Provide clerical and secretarial support to assist designated division staff in the completion of their
duties and responsibilities.
B. Compose, prepare and review a variety of memorandums, correspondence, reports, public notices, bills
and documents as assigned; type and proofread assigned materials; complete various forms; prepare and
distribute reports for review and use; prepare and maintain a variety of forms used by an assigned
division; copy and collate materials as necessary.
C. Screen office and telephone callers; respond to complaints and requests for information related to
regulations, procedures, systems and precedents of assigned division or section; receive and route mail.
D. Compile, assemble and input data into computer for various uses.
E. Maintain calendars of division activities, meetings and various events; coordinate activities with other
city departments, the public and outside agencies.
F. P and maintain a variety of flee and fling systems; prepa maintain and update various records;
Prepare a - - � r - r- - - , r -
verify information as requested.
G. Perform general clerical work including filing, scheduling, appointments, and processing personnel,
payroll and purchase requisitions and reimbursements requests.
H. Research, compile and analyze data for special projects; collect and assemble data and background
materials for a variety of reports.
I. Schedule travel arrangements, reservations, daily operations or meetings for division staff as assigned.
J. Order and maintain office supplies.
K. May attend and provide assistance at night meetings related to city functions.
L. Perform related duties as assigned.
2.0 Qualifications
A. Knowledge of:
1) Proper public contact and telephone etiquette.
2) English usage, spelling, grammar and punctuation.
3) Modem office methods, practices, procedures and equipment, including computers.
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4) Business letter writing and basic report preparation.
5) Record keeping and basic reporting procedures.
B. Ability to:
1) Tactfully respond to requests and inquiries from the general public.
2) Simultaneously perform a variety of responsible clerical and secretarial functions.
3) Understand the organization and operation of the city and of outside agencies as necessary to assume
assigned responsibilities.
4) Compile and maintain complex and extensive records.
5) Independently prepare a variety of correspondence.
6) Work independently in the absence of supervision.
7) Maintain effective audio - visual discrimination and perception needed for:
a) making observations
b) reading and writing
c) operating assigned equipment
d) communicating with others.
8) Maintain mental capacity which allows the capability of:
a) making sound decisions
b) demonstrating intellectual capabilities.
9) Maintain physical condition appropriate to the performance of assigned duties and responsibilities
which may include the following:
a) sitting for extended periods of time
b) operating assigned equipment.
10) Analyze situations carefully and adopt effective courses of action.
11) Establish and maintain cooperative working relationships with those contacted in the course of work.
12) Communicate effectively, both orally and in writing.
13) Operate and use modern office equipment.
14) Type at a speed necessary for successful job performance.
Page 10 of 32
•
3.0 Experience and Training Guidelines
A. One year of responsible secretarial and clerical experience.
B. Equivalent to the completion of the twelfth grade supplemented by specialized training in secretarial
science is desirable.
Municipal Health Medical Assistant
Employee will provide responsible medical care for a socio- economic, ethnically diverse patient group within the
scope of credentials and training as authorized by physician. Appointment to this classification indicates
completion of a professional training program resulting in the ability to assume a number of roles in a health care
setting. Said individuals are to be proficient in multi - tasking administrative and clinical assignments. As direct
patient contact staff they are to be equipped to communicate with, and effectively serve, an ethnically and socio-
economically diverse patient group.
1.0 Examples of Essential Duties are the following
A. Exhibit professional general medical knowledge, including terminology, anatomy, physiology, behavioral
science, and medical law and ethics.
B. Exhibit professional administrative ability including medical records management, collections, insurance
processing, etc.
C. Demonstrate professional clinical knowledge, including examination room techniques, medication
preparation and administration, pharmacology, laboratory procedures, injection and venipuncture
procedures.
D. Provide a variety of advanced medical care services to assigned patients; assist in regulating clinic flow.
E. Assist physicians and other medical/professional staff with examinations and treatments.
F. Make entries into, update, and maintain medical records system.
G. Administer medications as prescribed by a physician.
H. Monitor vital signs; take blood pressures and pulse rates; obtain specimens for laboratory tests.
I. Document health care, medication and visual observations; advise appropriate staff of changes in condition
or patient progress.
J. Provide input as a member of a health care team in planning, implementing and evaluating nursing care.
K. Instruct patients in the proper procedures and alternatives for health care; refer patients as appropriate.
L. Assist in diet planning; impart basic elements of nutrition to patients.
M. Inventory drugs and supplies and stock as directed.
N. Assist in the development of new procedures.
O. Attend workshops, conferences, and in- service training sessions to improve vocational nursing skills and
knowledge.
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•
P. Maintain mental capacity which allows the capabilities to:
1) Exercise sound judgment and rational thinking under stressful circumstances
2) Evaluate various options and alternatives and choose an appropriate and reasonable course of action
3) Prepare complex policies and recommendations
4) Effectively supervise personnel
5) Operate effectively in an economically and culturally diverse environment
Q. Maintain physical condition which will allow the capability to perform the following:
1) Running, walking, or standing for extended periods of time
2) Climbing stairs or ladders
3) Moving loads of approximately 25 - 50 lbs.
R. Maintain effective audio - visual discrimination and perception for:
1) Making observations
2) Reading and writing
3) Operating necessary and assigned equipment
4) Communicating with others
S. Effectively deal with personal danger which may include exposure to:
1) Contagious and deadly disease
2) Contaminated materials and equipment
3) Undiagnosed infections and/or communicable diseases
T. Performs related duties as assigned
2.0 Qualifications
A. Knowledge of:
1) Principles and practices of general medical standards of care.
2) Medical terminology and its application to assigned responsibilities.
3) Proper methods used in checking vital signs.
4) Anatomy and physiology.
5) Basics of proper nutrition.
6) Medication side effects and drug interactions.
Page 12 of 32
•
•
7) Policies and procedures related to area of assignment.
8) Specific needs of the community and population served.
9) Departmental and divisional policies and procedures.
B. Ability to:
1) Provide licensed vocational nursing or advanced medical assistant services to patients.
2) Independently implement approved procedures for health care.
3) Accurately check and document vital signs.
4) Maintain accurate and up -to -date patient files and charts.
5) Instruct patients on health care services and alternatives, and on proper nutrition and diet.
6) Operate related medical equipment.
7) Properly perform venipuncture and injection according to established medical practice guidelines.
8) Establish and maintain cooperative working relationships with those contacted in the course of work.
9) Communicate effectively, both orally and in writing.
10) Interpret and apply policies and procedures for clients and staff.
11) Work independently in the absence of supervision.
3.0 Experience and Training Guidelines:
A. Experience:
1) One to two (1 -2) years experience providing vocational nursing care or two to three (2 -3) years
experience as a medical assistant in an equivalent practice environment.
B. Training:
1) Completion of a Licensed Vocational Nursing program from an accredited school of vocational nursing
or completion of an accredited medical assistant program from an (CAAHEP or ABHES) accredited
institution.
C. License or Certificate:
1) Possession of a valid license to practice vocational nursing in the State of Texas or credentialed as a
Certified Medical Assistant by the American Association of Medical Assistants (AAMA) or equivalent
credentialing body.
2) Possession of, or ability to obtain, an appropriate Texas driver's license.
Page 13 of 32
Maintenance Worker I
To perform semi - skilled labor in construction, maintenance, and related service activities in the street, drainage,
and/or water /wastewater utility operations for the city; and to provide staff support to an assigned function or
crew. This is the entry level class in the Maintenance Worker series. Positions in this class will usually perform
most of the duties required of Maintenance Workers I and II however; as compared to the Maintenance Worker
II, is not expected to function at the same skin level and will usually exercise less independent direction and
judgment on matters related to work procedures and methods. Work is usually supervised while in progress and
fits a pattern which has been established and explained before the work is started. Generally, changes in
procedures or exceptions are explained in detail as they arise. Under the class series concept, positions assigned
to the Maintenance Worker II class which become vacant may reasonably be filled at the Maintenance Worker I
level for training purposes.
1.0 Examples of Essential Duties are the following
A. Operate a variety of maintenance equipment including jackhammers, trucks, mowers, weedeaters, air
compressors, sprayers, saws, drills, tapping machines, generators, bobcats, rollers and other similar
equipment and machinery in maintaining and repairing various city facilities and properties.
B. Participate in a variety of activities involving travel between various city facilities and properties and
other related, external business and government agencies which may include collecting and delivering
materials and supplies.
C. Ensure safety of worksite; setup barricades and other safety devices.
D. Plant, cut or trim herbage as requested including trimming trees and shrubs and planting flowers and
trees; remove and transport a variety of debris and excess material.
E. Perform minor repairs on equipment and report the need for major repairs.
F. Inspect and restore equipment and machinery fluid levels including oil, fuel, water, and transmission
fluid; verify operation of gauges and tires; lubricate equipment as needed.
G. Utilize a variety of manual tools to complete assigned projects including shoveling various materials,
hammering nails, building small wooden objects and repairing equipment.
H. Provide maintenance support to assist designated staff in the completion of their duties and
responsibilities; provide functional and technical direction as needed.
I. Complete daily schedules and timesheets; report all daily work to appropriate staff member.
J. Inspect ditches, drainage areas and roadside shoulders for noxious weeds; remove weeds; identify weeds
and apply appropriate herbicides.
K. Remove blockages from and repair and install water, sewer and storm drain lines and mains.
L. Assist in installing, maintaining and repairing pumps, mechanical and electric motors, water meters,
valves and hydrants.
M. Participate in performing field repairs on meters, valves, pumps, lift stations and irrigation systems.
N. Locate and repair storm drains, catch basins and storm drain pipes.
O. Read and interpret maps of underground sewer and drainage systems.
Page 14 of 32
P. Spread asphalt in patching and repairing streets; cut and break obsolete concrete; pour and assist in
finishing concrete; construct concrete forms and perform rough carpentry work.
Q. Clean ditches, alleys, streets, culverts and storm drains; resurface and slurry seal streets and alleys.
R. Assist in repairing and replacing roofs, floors, doors, windows, screens, and fences.
S. Install and replace insulation, tile, and interior walls.
T. Collect and skim various liquid surfaces to remove debris.
U. Assist with rerouting main and service water lines.
V. May collect samples of water, waste and wastewater for testing; assist with testing of samples.
W. May answer questions and provide information to the public as necessary.
X. May build, refinish and repair furniture as requested.
Y. Paint, remodel, clean, and improve interior and exterior of city facilities.
Z. Pack, unpack and issue supplies and equipment; stock shelves; distribute and receive supplies; maintain
routine records of materials and supplies received and used.
2.0 Qualifications
A. Knowledge of:
1) Uses and purposes of general maintenance tools and equipment.
2) Basic operation of a variety of machinery, equipment and tools to perform assignments:
3) Safe work practices.
B. Ability to:
1) Tactfully respond to requests and inquiries from the general public.
2) Perform unskilled and semi - skilled tasks in a variety of maintenance activities.
3) Perform heavy manual labor.
4) Maintain effective audio - visual discrimination and perception needed for:
a) making observations
b) reading
c) operating assigned equipment
d) communicating with others.
5) Maintain mental capacity which allows the capability of:
a) interpreting work orders and directions.
6) Maintain physical condition appropriate to the performance of assigned duties and responsibilities
which may include the following:
a) elevating and moving various equipment and materials
b) , walking, standing, stooping, kneeling or sitting for extended periods of time
Page 15 of 32
c) performing heavy manual labor
d) operating assigned equipment including a motor vehicle.
7) Learn to operate a variety of maintenance equipment including jackhammers, trucks, mowers,
weedeaters, air compressors, sprayers, saws, drills, tapping machines, generators and other similar
equipment and machinery in maintaining and repairing various city facilities and properties.
8) Effectively deal with personal danger which may include exposure to:
a) hazardous and toxic fumes, chemicals and materials
b) confined or high work places
c) considerably loud noises
d) hazards associated with working in and near traffic.
9) Learn city and departmental policies and procedures.
10) Operate a Motor vehicle.
11) Maintain assigned equipment and associated parts including verifying and replenishing fluid levels.
12) Establish and maintain effective working relationships with others encountered in the course of
work.
13) Understand and follow oral and written instructions.
3.0 Experience and Training Guidelines
A. No experience needed.
B. Completion of formal or informal education which provides the ability to read and write at a level
required by the job.
Maintenance Worker II
To perform semi - skilled labor in construction, maintenance, and related service activities in the street, drainage,
and/or water /wastewater utility operations for the city; and to provide staff support to an assigned function or
crew. This is the full journey level class in the Maintenance Worker series. Positions in this class are flexibly
staffed and are normally filled by advancement from the Maintenance Worker I class, or when filled from the
outside, require prior experience in the construction and maintenance of streets, drainage, water /wastewater
related facilities. Appointment to the higher class requires that the employee be performing substantially the full
range of duties for the class and meet the qualification standards for the class. All positions assigned to this
class require the ability to work independently exercising judgment and initiative. Duties will normally require
the ability to operate the full range of mechanical equipment related to a specific assignment.
1.0 Examples of Essential Duties are the following
A. Operate a variety of maintenance equipment including jackhammers, trucks, mowers, weedeaters, air
compressors, sprayers, saws, drills, tapping machines, generators, bobcats, rollers and other similar
equipment and machinery in maintaining and repairing various city facilities and properties.
B. Participate in a variety of activities involving travel between various city facilities and properties and
other related, external business and government agencies which may include collecting and delivering
materials and supplies.
C. Ensure safety of worksite; setup barricades and other safety devices.
Page 16 of 32
D. Plant, cut or trim herbage as requested including trimming trees and shrubs and planting flowers and
trees; remove and transport a variety of debris and excess material.
E. Perform minor repairs on equipment and report the need for major repairs.
F. Inspect and restore equipment and machinery fluid levels including oil, fuel, water, and transmission
fluid; verify operation of gauges and tires; lubricate equipment as needed.
G. Utilize a variety of manual tools to complete assigned projects including shoveling various materials,
hammering nails, building small wooden objects and repairing equipment.
H. Provide maintenance support to assist designated staff in the completion of their duties and
responsibilities; provide functional and technical direction as needed.
I. Complete daily schedules and timesheets; report all daily work to appropriate staff member.
J. Inspect ditches, drainage areas and roadside shoulders for noxious weeds; remove weeds; identify weeds
and apply appropriate herbicides.
K. Remove blockages from and repair and install water, sewer and storm drain lines and mains.
L. Assist in installing, maintaining and repairing pumps, mechanical and electric motors, water meters,
valves and hydrants.
M. Participate in performing field repairs on meters, valves, pumps, lift stations and irrigation systems.
N. Locate and repair storm drains, catch basins and storm drain pipes.
0. Read and interpret maps of underground sewer and drainage systems.
P. Spread asphalt in patching and repairing streets; cut and break obsolete concrete; pour and assist in
finishing concrete; construct concrete forms and perform rough carpentry work.
Q. Clean ditches, alleys, streets, culverts and storm drains; resurface and slurry seal streets and alleys.
R. Assist in repairing and replacing roofs, floors, doors, windows, screens, and fences.
S. Install and replace insulation, tile, and interior walls.
T. Collect and skim various liquid surfaces to remove debris.
U. Assist with rerouting main and service water lines.
V. May collect samples of water, waste and wastewater for testing; assist with testing of samples.
W. May answer questions and provide information to the public as necessary.
X. May build, refinish and repair furniture as requested.
Y. Paint, remodel, clean, and improve interior and exterior of city facilities.
Z. Pack, unpack and issue supplies and equipment; stock shelves; distribute and receive supplies; maintain
routine records of materials and supplies received and used.
Page 17 of 32
2.0 Qualifications
A. Knowledge of:
1) Uses and purposes of general maintenance tools and equipment.
2) Basic operation of a variety of machinery, equipment and tools to perform assignments:
3) Safe work practices.
4) Methods, techniques, tools and the operational characteristics of mechanical equipment used in the
maintenance of city facilities and properties.
5) City and departmental policies and procedures.
B. Ability to:
1) Perform unskilled and semi - skilled tasks in a variety of maintenance activities.
2) Perform heavy manual labor.
3) Maintain effective audio - visual discrimination and perception needed for:
a) making observations
b) reading
c) operating assigned equipment
d) communicating with others.
4) Maintain mental capacity which allows the capability of:
a) interpreting work orders and directions.
5) Maintain physical condition appropriate to the performance of assigned duties and responsibilities
which may include the following:
a) elevating and moving various equipment and materials
b) walking, standing, stooping, kneeling or sitting for extended periods of time
c) performing heavy manual labor
d) operating assigned equipment including a motor vehicle.
6) Learn to operate a variety of maintenance equipment including jackhammers, trucks, mowers,
weedeaters, air compressors, sprayers, saws, drills, tapping machines, generators and other similar
equipment and machinery in maintaining and repairing various city facilities and properties.
7) Effectively deal with personal danger which may include exposure to:
a) hazardous and toxic fumes, chemicals and materials
b) confined or high work places
c) considerably loud noises
d) hazards associated with working in and near traffic.
8) Maintain assigned equipment and associated parts including verifying and replenishing fluid levels.
9) Establish and maintain effective working relationships with others encountered in the course of
work.
10) Understand and follow oral and written instructions
Page 18 of 32
11) Operate a variety of maintenance equipment including jackhammers, trucks, mowers, weedeaters, air
compressors, sprayers, saws, drills, tapping machines, generators and other similar equipment and
machinery in maintaining and repairing various city facilities and properties.
12) Operate a variety of vehicular and stationary mechanical equipment in a safe and effective manner in
routine situations.
13) Work independently in the absence of supervision.
14) Use and operate various hand tools required for work in a safe and efficient manner.
3.0 Experience and Training Guidelines
A. One year of increasingly responsible experience performing field maintenance duties comparable to
those performed by a Maintenance Worker I in the City of Port Arthur.
B. Completion of formal or informal education which provides the ability to read and write at a level
required by the job.
C. Possession of an appropriate Texas Class A or B Commercial Driver's License (CDL).
Equipment Services II
To perform a variety of skilled tasks in the operation of equipment for various public works activities and
operations including excavation, sanitation collection, construction, loading and related operations according to
required standards; and to participate in a wide variety of maintenance and construction work. This is the full
journey level class in the equipment operator class series. All positions assigned to this class require the ability
to work independently, exercising judgment and initiative. This class can be distinguished from lower level
classes by assignment of duties involving the operation of complex mechanical equipment related to specific
area of assignment. Positions assigned to this class are further distinguished from those allocated to the
Equipment Operator I class in that incumbents may provide lead supervision to a small crew of dower level
maintenance staff.
1.0 Examples of Essential Duties are the following
A. Operate a variety of equipment including trucks, backhoes, tractors, air compressors, mixers, rollers,
loaders, bobcats and other similar equipment and machinery in excavating, filling, constructing,
repairing, maintaining and moving various materials and property.
B. Inspect and restore equipment fluid levels including oil, fuel, water, and transmission fluid; verify
operation of gauges and tires; lubricate equipment as needed; service and adjust as necessary.
C. Assist with identifying equipment needs for each assigned site or route; ensure proper materials and
tools are available to the crew when they are needed.
D. Perform minor repairs on equipment and report the need for major repairs.
E. Utilize a variety of manual tools to complete assigned projects including shoveling various materials,
hammering nails, building small wooden objects and repairing equipment.
F. Participate in a variety of activities involving travel between various city facilities and properties and
other related external business and government agencies which may include site preparations and
hauling materials and debris.
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G. Install, repair, clean and maintain various public works materials and city property including fireplugs,
water and sewer taps, water and service lines, water meters and valves, utility piping, manholes and
refuse containers:
H. Ensure safety of worksite; setup barricades and other safety devices.
I. Provide technical support to assist division staff in the completion of their duties and responsibilities;
provide functional and technical direction as needed.
J. Assist with preparing grades and elevations for project construction; prepare and pour concrete; set
wood forms and position steel as necessary; remove wooden forms; clean site.
K. Collect and complete daily schedules and timesheets; report all daily work to appropriate division
member.
L. May mark various city properties with a variety of marking materials including paint and chalk dust.
M. Measure a variety of areas including cuts, trenches, depths and curb lines.
N. May respond to emergency situations as requested.
O. May plant, cut or trim herbage as requested including trimming trees and planting flowers and trees;
remove and transport a variety of debris and excess material.
P. Collect, empty and distribute commercial and recyclable material containers; tarp, paint and repair
containers as necessary.
Q. May rebuild private property damaged by site operations.
R. Perform related duties as assigned.
2.0 Qualifications
A. Knowledge of:
1) Operational attributes of a variety of equipment and vehicles.
2) Practices, methods and materials used in various public works services.
3) Traffic laws, ordinances, and rules involved in truck and heavy equipment operations.
4) City and departmental policies and procedures.
5) Safe work practices.
B. Ability to:
1) Operate a variety of equipment including trucks, backhoes, tractors, air compressors, mixers, rollers,
loaders, bobcats and other similar equipment and machinery in excavating, filling, constructing,
repairing, maintaining and moving various materials, and property.
2) Perform a variety of semi - skilled and skilled construction, repair and maintenance tasks. .
3) Learn the geography and street system of the city.
4) Perform maintenance on assigned equipment in an efficient, safe manner.
Page 20 of 32
5) Understand and follow oral and written instructions.
6) Work independently or in a crew situation, as assigned.
7) Read blueprints, sketches, and construction drawings.
8) Maintain effective audio - visual discrimination and perception needed for:
A. making observations
B. reading and writing
C. operating and maintaining assigned equipment
D. communicating with others.
9) Maintain mental capacity which allows the capability of:
A. making sound decisions
B. determining and avoiding dangerous situations
C. interpreting written communication including drawings.
10) Maintain physical condition appropriate to the performance of assigned duties and responsibilities
which may include the following:
A. walking, stooping, kneeling, standing or sitting for extended periods of time
B. crawling or climbing to perform construction, maintenance or repairs
C. lifting various heavy materials and equipment
D. operating assigned equipment.
11) Effectively deal with personal danger which may include exposure to:
A. hazardous and toxic chemicals and materials
B. various fumes
C. electrical hazards
D. confined or high work places
E. various weather conditions
F. temperature extremes
G. extremely loud noises
H. hazards associated with working in and near traffic.
12) Establish and maintain effective working relationships with those contacted in the course of work.
3.0 Experience and Training Guidelines
A. Three years of increasingly responsible experience performing maintenance work involving the
operation of heavy construction equipment.
B. Completion of formal or informal education which provides the ability to read and write at a level
required by the job.
C. Possession of, or ability to obtain, an appropriate Texas driver's license. Possession of an appropriate
Texas Class A or B Commercial Driver's License (CDL).
D. When employee is assigned to the Landfill A Class C or higher Municipal Solid Waste License issued
by the Texas Commission of Environmental Quality (TCEQ) is required upon appointment, or must be
Page 21 of 32
acquired within twelve (12) months of appointment, in order to supervise others or work alone at the
landfill.
Management Analyst
To perform a wide variety of tasks In providing responsible professional administrative staff assistance in
conducting specific and comprehensive analyses of a wide range of municipal policies, procedures,
organizational and financial services; and to provide administrative services relating to grants management.
1.0 Examples of Essential Duties are the following
A. Investigate, interpret, analyze and prepare recommendations in relation to proposals for new programs,
policies, procedures and services.
B. Participate in the planning, design and cost estimation for a variety of administrative projects related to
the area of assignment.
C. Ensure that activities related to the assigned area of responsibility comply with federal and state rules
and regulations; monitor State and Federal legislation; inform departments of pending changes in new
legislation affecting the assigned area of responsibility.
D. Monitor federally funded city projects including community development sub - recipients and on -site
monitoring; complete related forms and documents; maintain related records.
E. Complete and submit various Federal and State required forms and reports including a Grantee
Performance Report, Housing Assistance Applications and Grants, grant asset management lists,
Contract and Subcontract Report and Federal Labor Standards Report.
F. Collect and compile factual materials and data required for grant application; complete and submit
various grants including the housing assistance grants; prepare special grant reports; maintain special
grant records in compliance with agency reporting procedures and legal requirements.
G. Reconcile Grants Management record keeping with the Accounting Department.
H. Prepare contracts and resolutions for Community Development Block Grant Sub - recipients.
I. Prepare and maintain a variety of files and filing systems; complete, maintain and update various records
including community development environment records; file pertinent reports, magazines and
periodicals.
J. Analyze and monitor department or division expenditures and revenue related reports.
K. Confer with members of the public to explain policies and programs and respond effectively to citizen
complaints and requests for information.
L. Provide administrative support to assist designated division staff in the completion of their duties and
responsibilities.
M. May oversee the conduct of public hearings.
N. Plan, organize and direct assigned programs; research, analyze, coordinate and implement program
policies and procedures.
Page 22 of 32
O. May participate in a variety of activities involving travel between various city facilities, external
business and government agencies and residential areas which may include on -site monitoring and basic
inspection.
P. May assist in budget preparation for a department or division.
Q. Work with members of the general public and outside agencies and organizations in providing services
related to the assigned area of responsibility.
R. Make oral presentations to City Management staff and to the City Council.
S. Perform related duties as assigned.
2.0 Qualifications
A. Knowledge of: •
1) Operational attributes of a variety of equipment and vehicles.
2) Principles and practices of organization and public administration.
3) Advanced research techniques, sources and availability of information and methods of report
presentation.
4) Applicable federal, state and local laws, rules and regulations pertaining to local government
operations.
5) Principles and practices of organization review and analysis.
6) Advanced methods and techniques of grant application, monitoring and compliance.
B. Ability to:
1) Communicate effectively, both orally and in writing.
2) Assume control of a project and make sound recommendations.
3) Properly interpret and make decisions in accordance with laws, regulations and policies.
4) Prepare and write complete and accurate reports.
5) Maintain effective audio - visual discrimination and perception needed for:
a) making observations
b) reading and writing
c) operating assigned equipment
d) monitoring assigned activities
e) communicating with others.
6) Maintain mental capacity which allows the capability of:
a) making sound decisions
b) analyzing administrative problems
c) recommending effective policies and procedures
d) demonstrating intellectual capabilities.
7) Maintain physical condition appropriate to the performance of assigned duties and responsibilities
which may; include the following:
Page 23 of 32
a) sitting for extended periods of time
b) operating assigned equipment.
8) Establish and maintain effective working relationships with those contacted in the course of work.
3.0 Experience and Training Guidelines
A. Two years of increasingly responsible experience performing professional level administrative work.
B. Equivalent to a Bachelor's degree from an accredited college or university with major course work in
public administration or a related field. A Masters degree is preferred.
Event Laborer for Civic Center
Based on the size of an event the Civic Center may need service of a staffing company to supply workers when
the Civic Center needs additional staff to prepare for an event at the Civic Center
1.0 Examples of Essential Duties are the following
A. Labor to assist Civic Center Staff, under supervision of designated Civic Center staff member, in
striking the Civic Center:
1) Moving, putting away and/or stacking tables.
2) Moving, putting away and/or stacking chairs.
3) Moving and/or putting away other Civic Center items or equipment.
B. Labor to assist Civic Center staff, under supervision of designated Civic Center Staff member, in
cleaning the Civic Center:
1) Cleaning tables, chairs and other Civic Center items or equipment.
2) Cleaning floors, windows, walls and other surfaces.
3) Cleaning and restocking restrooms.
C. Labor to assist Civic Center Staff, under supervision of designated Civic Center Staff member, in
resetting the Civic Center:
1) Moving and/or setting up tables.
2) Moving and/or setting chairs.
3) Moving and/or setting other Civic Center items or equipment.
D. Labor may be needed any day Monday thru Sunday. It will include nights.
E. Labor may be requested to work longer than twelve (12) hours at a time.
CONTRACT TERMS
1. The Contract will be one -year with an option to renew for two additional one -year periods.
2. All prices shall be firm for the duration of the initial contract period and shall include all services specified.
3. This contract allows for an annual percentage price adjustment based on the Consumer Price Index (CPI)
Series ID:CWUR0300SAO- Groups:Urban Wage Earners and Clerical Workers, South Urban, Not
Seasonally Adjusted.
Page 24 of 32
CITY OF PORT ARTHUR, TEXA.,
BID SHEET
BID FOR: Staffing Agency for the City of Port Arthur
BID DUE DATE: October 9, 2013
1. Labor Charge for Jobs stated
Regular Overtime
Cost Per Hour Cost Per Hour
A Administrative Clerk II $ I2.. - 7f4 $ ,1 • •5
B Secretary $ 15. 1S $ 2D .3
Municipal Health Medical ! ,
C Assistant $ 19 .7 ' $ 23 . S
D Maintenance Worker I $ ' 1. 4 $ I
E Maintenance Worker II $ `l .1 LP $ 2 b . 91_
F Equipment Operator II $ • ' 9 $ 2-2- . 4 Lc
G Management Analyst $ 2 -1 . 1 Z $ 2:1 . Ce C)
H Event Laborer at Civic Center $ I 0 . 5 $ I'I . I
S')\va S o f tai c.)1n -S L�� 2 I SOuA-In 4 l " moo
COMPANY NAME STREET ADDRESS J
� \ <
SIGNATURE OF BIDDER P.O. BOX
PRINT OR TYPE NAME CITY STATE J ZIP
.rv1.
4q 2:1 - 4oZ.i
TITLE AREA CODE TELEPHONE NO.
raC.h f,Q I U a J S i I UPS 4-a ; n ��i �� 2.�- 4( '
EMAIL FAX NO.
Page 25 of 32
I
AFFIDAVIT r
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer
of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
X I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay
succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said
debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an
agreement for the payment of said debts. I further agree to pay succeeding debts as they become due.
Sil sa u4-- 1 0171_s 4.-L-C IN /V I S
F Name J Date
... ._:.ril
•
� ��i
Vic Pre3i tw'-
Aut orized Signature Title
- CI V-e--/[, 4 — 12 - 1- L ID 2 4
Name (please print) Telephone
P'C/il - C j i Si Iv�.S -1-F -F • 9 . co 1/
Email
STATE: �fN 5
COUNTY:T - • VI
SUBSCRIBED AND SWORN to before me by the above named
on this the day of , 20 .
Notary Public
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
Page 26 of 32
1- CITY OF PORT ARTHUR, TEX' "�
Ci , '
( �
V? n ADDENDUM NO. ONE 1
-t rthu�� ONE ( 1)
Texas
October 3, 2013
Bid Proposal For: Staffing Agency for City of Port Arthur
The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the
contract documents and change the original documents only in the manner and to the extent hereinafter stated and
shall be incorporated in the contract documents.
Provisions of this addendum shall take precedence over requirements of the original contract documents and all
BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF
THEIR BID.
Addendum as follows:
1. Replace the bid sheet in the bid package with the attached bid package.
2. Here are questions received by potential bidders. The answers are in bold and all caps.
A. What is the anticipated spend [expense] for this contract, total and by jobs categories?
THE CITY ANTICIPATES SPENDING APPROXIMATELY $364,750 /FISCAL YEAR FOR ALL
JOB CATEGORIES -LABOR AND CLERICAL -WITH MAJORITY COSTS IN LABOR POSITIONS.
$10,000 FOR EVENT LABORER FOR CIVIC CENTER.
B. What was the spent for the last contract period?
THERE NEITHER IS NOR WAS ANY. CONTRACT IN EFFECT. WE BASED THE ANSWER IN
QUESTION A ON LAST YEARS COST.
$8,384.73 FOR EVENT LABORER AT CIVIC CENTER.
C. What are the current rates (pay and bill rates) for all job categories?
PLEASE SEE ATTACHED. (PLEASE NOTE THAT RATES ARE SUBJECT TO CHANGE
DEPENDENT UPON FISCAL YEAR ADJUSTMENTS).
$10.54 FOR EVENT LABORER FOR CIVIC CENTER.
D. W ho " are your cu. -nt vendors for this contract and how long has the contract been held?
HE / CITY OF PORT ARTHUR WORKS WITH VARIOUS VENDORS, AND THERE IS N
CONTRACT HELD.
ONE . ' OR LOFTON STAFFING FOR EVENT LABORER FOR CIVIC CENTER.
E. Can you share injury history for the current contract i.e. OSHA Log?
TO MY RECOLLECTI!"', ONLY ONE TEMPORARY SIP ''ING AGENCY EMPLOYEE fiAS
HAD AN INJURY.
F. Page 4 question 7 I know you don't guarantee any number of billed hours but it is helpful to know if we
are bidding on 1,000 hours or 50,000 hours. Volume always means lower rates. If you could give us the
number or an estimate of temp hours worked last year it would be helpful.
2080 IS THE AVERAGE /AMOUNT OF HOURS WORKED IN A YEAR FOR FULL -TIME AND
TEMPORARY WORKERS.
G. Page 5 question 3 When you say provide a candidate in 2 hours, does that mean we confirm we have the
position filled and provide the name of the assigned person or does that mean have the person on sight in 2
hours.
EMPLOYEE MUST BE ON SIGHT IN 2 HOURS.
H. Page 5 question 8 Are you expecting our bill rates to be within the range shown in the Consumer Price
Index or the em.loyee p. • .
EMPLOYEE PAY RATE.
. ' . - - : ; • - - ' . i states that the part time temp -to -hire time frame is 90 days. Page 6 question 18 the
temp -to -hire time frame is 500 hours. Is it possible to keep both at 500 hours? We have calculated the
expense of providing people and determined it takes 500 hours to recoup our invested cost and make a
little profit to keep us going. Those expenses are the same weather it is part time or full time.
BOTH SHOULD REFLECT 500 HOURS OR LESS AS NEGOTIATED.
J. Concerning CDL driver candidates /operators, can you give me the types of trucks the city has: i.e. 18
wheeler flatbeds or dual axle bobtails, etc.
THE TYPES OF VEHICLES CDL DRIVERS WILL DRIVE ARE DUMP TRUCKS, GARBAGE
TRUCKS, TRASH TRUCKS, GRADALL, EXCAVATORS, ETC.
End of Addendum
If you have any questions, please contact the Purchasing Division at 409 - 983 -8160.
NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID
DOCUMENTS.
URIPAld
Clifton Williams, CPPB
Senior Purchasing Assistant
ClkJ- /%/
Signature of Proposer Date
GENERAL INFORMATION:
NOTE: It is extremely important that the Vendor, Bidder, and /or Contractor furnish the City of Port
Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package.
All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING
EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE
EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the
bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance
with the specifications of the invitation. The City reserves the right to accept any and all or none of the
exceptions) /substitutions(s) deemed to be in the best interest of the City of Port Arthur.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations,
alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing
authenticity.
BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these
specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid.
The City reserves the right to:
1. Reject any and all bids and to make no award if it deems such action to be in its best interest.
2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City.
3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall deem
to be in the best interests of the City.
4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid is
within 5% of the lowest bid price, as provided by Section 271.905 of the Texas Government Code.
TERMINOLOGY: "Bid" vs. "Proposal " - -For the purpose of this ITB, the terms "Bid" and Proposal" shall be
equivalent.
Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response
to all requirements and questions as directed.
CONFLICT OF INTEREST: No public official shall have interest in this contract, in accordance with
Vernon's Texas Code Annotated, Local Government Code Title 5, Subtitle C, Chapter 171.
ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into any business
arrangement with any employee, official or agent of the City of Port Arthur.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must
affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
3. Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an award.
5. Be engaged in a full time business and can assume liabilities for any performance or warranty service
required.
6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City.
7. No payments shall be made to any person of public monies under any contract by the City with such
person until such person has paid all obligations and debts owed to the City, or has made satisfactory
arrangements to pay the same.
Page 28 of 32
ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made by
addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The
City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure
to acknowledge and . submit any addendum may be cause for the bid to be rejected. It is the vendor's
responsibility to check for any addendums that might have been issued before bid closing date and time.
PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port
Arthur as its principal place of business must have an official business address (office location and office
personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or
the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or
interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid.
PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each
item listed. In the event of error or discrepancy in the mathematics, the unit price shall prevail.
PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful
bidder. The purchase order number must appear on all itemized invoices.
INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Human Resources or Civic
Center, P.O. Box 1089, Port Arthur, Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or
services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601f
V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the
invoice.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise
Tax; therefore the proposal shall not include Sales Tax.
VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This
agreement is performable in Port Arthur, Texas, Jefferson County.
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules,
orders, regulations and codes of the federal, state and local governments relating to performance of work herein.
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer,
employee or agent of the City who exercises any functions or responsibilities in connection with the planning
and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract;
and, the Contractor shall take appropriate steps to assure compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City
from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or
any money to the City until such debts are paid or . until satisfactory arrangements for payment has been made.
Bidders must complete and sign the AFFIDAVIT included as part of this ITB.
QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and
agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It
is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities
less than the estimated amount. .
SHIPPING INFORMATION: All bids are to be•F.O.B., City of Port Arthur, Port Arthur, TX 77640
Page 29 of 32
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law
to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced
as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is
not correctly inserted the Contract shall be amended to make such insertion on application by either party.
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all
work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein
otherwise expressly specified, necessary or proper to perform and complete all the work required by this
Contract, in accordance with the provisions of this Contract and said specifications.
The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed
description concerning any point shall be regarded as meaning that only the best commercial practices are to
prevail.
While the purpose of the specifications is to indicate minimum requirements in the way of capability,
performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option
of selecting goods which may be considered more suitable for the purpose involved.
In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is
specifically advised that the written bid proposal will prevail in the determination of the successful bidder.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national
origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving Federal financial assistance.
TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and
proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants,
agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by
giving written notice to the Contractor of such termination and specifying the effective date thereof, at least
fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall
not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract
by the Contractor, and the City may withhold any payments to the Contractor for the purpose of -set-off until
such time as the exact amount of damages due the City from the Contractor is determined.
TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least
thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein,
the Contractor will be paid for the service that it has performed up to the termination date. If this contract is
terminated due to fault of the Contractor, the previous paragraph hereof relative to termination shall apply.
RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor
to furnish releases or receipts for any or all persons performing work and supplying material or service to the
Contractor, or any sub - contractors for work under this contract, if this is deemed necessary to protect its
interests.
CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a
result of his fault or negligence in connection with the work performed until completion and final acceptance by
the City.
Page 30 of 32
SUB - CONTRACTS: The Contractor shall not execute an agreement with any sub - contractor or permit any
sub - contractor to perform any work included in this Contract until he has received from the City of Port Arthur
written approval of such agreement.
INSURANCE: All insurance must be written by an insurer licensed to conduct business in the .State of Texas,
unless otherwise permitted by Owner. The Contract shall, at his own expense, purchase, maintain and keep in
force insurance that will protect against injury and /or damages which may arise out of or result from operations
under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or
. indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following
types and limits
1. Standard Worker's Compensation Insurance:
2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents,
and employees must be named as an additional insured):
a. Bodily injury $500,000 single limit per occurrence or $500,000 each
person/$500,000 per occurrence for contracts of $100,000 or less; or
Bodily injury $1,000,000 single limit per occurrence or $500;000 each
person /$1,000,000 per occurrence for contracts in excess of $100,000; and,
b. Property Damage $100,000 per occurrence regardless of contract amount; and,
c. Minimum aggregate policy year limit of $1,000,000 for contracts of
$100,000 or less; or, Minimum aggregate policy year limit of $2,000,000
for contracts in excess of $100,000.
3. Commercial Automobile Liability Insurance (Including owned, non -owned and hired vehicles
coverage's).
a. Minimum combined single limit of $500,000 per occurrence, for bodily
injury and property damage.
b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per
occurrence for bodily injury and $100,000 per occurrence for property damage.
Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required
(including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates
and expiration dates) and to date and sign and do all other things necessary to complete and make into valid
certificates of insurance and pertaining to the above listed items, and before commencing any of the work and
within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner.
None of the provisions in said certificate of insurance should be altered or modified in any respect except as
herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that
coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days
prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port
Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the
Subcontractor (s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event
be filed with the City of Port Arthur not more than ten (10) days after execution of this Contract.
Page 31 of 32
NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the
Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period,
the time may be extended by mutual agreement between OWNER and CONTRACTOR.
CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday
through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor.
•
Page 32 of 32
DIY ()f �; T vt A A ll' 1 V 1 LW". 1 1JelJYti, 1 �JL►
ADDENDUM NO. ONE (1)
%Vrt rthur
Texae
October 3, 2013
Bid Proposal For: Staffing Agency for City of Port Arthur
The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the
contract documents and change the original documents only in the manner and to the extent hereinafter stated and
shall be incorporated in the contract documents.
Provisions of this addendum shall take precedence over requirements of the original contract documents and all
BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF
THEIR BID.
Addendum as follows:
1. Replace the bid sheet in the bid package with the attached bid package.
2. Here are questions received by potential bidders. The answers are in bold and all caps.
A. What is the anticipated spend [expense] for this contract, total and by jobs categories?
THE CITY ANTICIPATES SPENDING APPROXIMATELY $364,750/FISCAL YEAR FOR ALL
JOB CATEGORIES -LABOR AND CLERICAL -WITH MAJORITY COSTS IN LABOR POSITIONS.
$10,000 FOR EVENT LABORER FOR CIVIC CENTER.
B. What was the spent for the last contract period?
THERE NEITHER IS NOR WAS ANY CONTRACT IN EFFECT. WE BASED THE ANSWER IN
QUESTION A ON LAST YEARS COST.
$8,384.73 FOR EVENT LABORER AT CIVIC CENTER.
C. What are the current rates (pay and bill rates) for all job categories?
PLEASE SEE ATTACHED. (PLEASE NOTE THAT RATES ARE SUBJECT TO CHANGE
DEPENDENT UPON FISCAL YEAR ADJUSTMENTS).
$10.54 FOR EVENT LABORER FOR CIVIC CENTER.
D. Who are your cu. -nt vendors for this contract and how long has the contract been held?
E CITY OF PORT ARTHUR WORKS WITH VARIOUS VENDORS, AND THERE IS N
CONTRACT HELD.
ONE • ' OR LOFTON STAFFING FOR EVENT LABORER FOR CIVIC CENTER.
E. Can you share injury history for the current contract i.e. OSHA Log?
�._� — ✓... a. �. a. ✓�� , va.La �a.i arjt. ' v'aRa afla Vta 'll.a.i La Ss JS a L'1r11LV 11�1� 11AV
HAD AN INJURY.
F. Page 4 question 7 I know you don't guarantee any number of billed hours but it is helpful to know if we
are bidding on 1,000 hours or 50,000 hours. Volume always means lower rates. If you could give us the
number or an estimate of temp hours worked last year it would be helpful.
2080 IS THE AVERAGE /AMOUNT OF HOURS WORKED IN A YEAR FOR FULL -TIME AND
TEMPORARY WORKERS.
G. Page 5 question 3 When you say provide a candidate in 2 hours, does that mean we confirm we have the
position filled and provide the name of the assigned person or does that mean have the person on sight in 2
hours.
EMPLOYEE MUST BE ON SIGHT IN 2 HOURS.
H. Page 5 question 8 Are you expecting our bill rates to be within the range shown in the Consumer Price
Index or the em loyee p: . - .
EMPLOYEE PAY RATE.
. ' : _ - :. - • i states that the part time temp -to -hire time frame is 90 days. Page 6 question 18 the
temp -to -hire time frame is 500 hours. Is it possible to keep both at 500 hours? We have calculated the
expense of providing people and determined it takes 500 hours to recoup our invested cost and make a
little profit to keep us going. Those expenses are the same weather it is part time or full time.
BOTH SHOULD REFLECT 500 HOURS OR LESS AS NEGOTIATED.
J. Concerning CDL driver candidates /operators, can you give me the types of trucks the city has: i.e. 18
wheeler flatbeds or dual axle bobtails, etc.
THE TYPES OF VEHICLES CDL DRIVERS WILL DRIVE ARE DUMP TRUCKS, GARBAGE
TRUCKS, TRASH TRUCKS, GRADALL, EXCAVATORS, ETC.
End of Addendum
If you have any questions, please contact the Purchasing Division at 409 - 983 -8160.
NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID
DOCUMENTS.
ACM
Clifton Williams, CPPB
Senior Purchasing Assistant
/%/ Signature of Proposer Date
Pay
Position Ranges Wages
A. Administrative Clerk I Range 1 $ 12.34
Range 5 $ 13.63
Range 10 $ 15.32
B. Administrative Clerk II Range 1 $ 13.29
Range 5 $ 14.60
Range 10 $ 16.53
C. Equipment Service Worker Range 1 $ 13.93
Range 5 $ 15.32
Range 10 $ 17.30
D. Equipment Mechanic Range I $ 15.74
Range 5 $ 17.30
Range 10 $ 19.50
E. Accountant Range 1 $ 20.77
Range 5 $ 22.97
Range 10 $ 25.85
F. Municipal Health Medical Assistant Range 1 $ 17.13
Range 5 $ 18.86
Range 10 $ 21.29
G. Maintenance Worker I Range 1 $ 12.34
Range 5 $ 13.63
Range 10 $ 15.32
H. Maintenance Worker II Range 1 $ 15.32
Range 5 $ 17.30
Range 10 $ 15.74