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Home My WebLink AboutPR 18135: AUTHORIZING CHANGE ORDER #2 FOR HWY 87 WATER TRANSMISSION LINE PROJECT MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: Floyd T. Johnson, City Manager ' FROM: John A. Tomplait, Assistant Director of Utility Operations DATE: January 9, 2014 RE: Proposed Resolution No. 18135 RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 18135 authorizing the execution of Change Order number two (2) for the Highway 87 Water Transmission Line Project with Excavators & Constructors, LTD., of Port Arthur, Texas, this change order modifies the contract in the total amount of $23,760.00. It includes a time extension of twelve (12) days due to rain delays. . BACKGROUND The change order is for the Highway 87 water line project approved in Resolution No. 13 -292. A Hurricane Recovery Grant administered by the Texas General Land Office will fund this change order. This change order is to replace six (6) fire hydrants with underground blow -off hydrants. This is due to the potential safety hazards of the above ground fire hydrants along the Highway Right Of Way. Total cost for the underground blow -off hydrants is $23,760.00. BUDGET /FISCAL EFFECT This project will be funded through the GLO Project No. I21SPW, 144 - 1201 - 532.59 -00. SUMMARY I recommend that the City Council approve Proposed Resolution No.18135. P. R. No. 18135 01/09/14 JT RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 2 BETWEEN THE CITY OF PORT ARTHUR AND EXCAVATORS & CONSTRUCTORS, LTD. AND CHANGE ORDER NO. 2 WITH THE GENERAL LAND OFFICE (GLO) FOR THE HIGHWAY 87 WATER TRANSMISSION LINE PROJECT, INCREASING THE CONTRACT AMOUNT BY $23,760.00, TO A NEW TOTAL OF $2,406,749.00; AND INCREASING THE CONTRACT TIME BY TWELVE (12) DAYS DUE TO RAIN DELAYS TO A NEW TIME OF 282 DAYS. PROJECT NO 121SPW, 144-1201-532.59-00. WHEREAS, per Resolution No. 13 -294, the City entered into a contract for the installation of a water transmission line along Highway 87 South with Excavators & Constructors, Ltd.; and, WHEREAS, per Resolution No. 13 -400, the City Council authorized Change Order No. 1 between the City and Excavators & Constructors, Ltd and Change Order No. 1 with the GLO for the Hwy 87 water transmission line tracer wire system increasing the contract amount by $64,286.50 to a new total of $2,382,989; and, WHEREAS, the Texas Department of Transportation has requested that six (6) fire hydrants be replaced with underground blow -off hydrants for the installation of a Water Transmission Line along Highway 87 South; and, WHEREAS, Arceneaux & Gates Consulting Engineers, has requested Change Order No. 2 for the replacement of six (6) fire hydrants with underground blow -off hydrants with Excavators & Constructors, Ltd., and Change Order No. 2 with the GLO; and, WHEREAS, the change orders have been evaluated by Arceneaux & Gates Consulting Engineers, and the Utility Operations Department (attached hereto as Exhibit "A "); and, WHEREAS, Excavators & Constructors, LTD., of Port Arthur, Texas has submitted the cost for underground fire hydrant replacement; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: P. R. No. 18135 01/09/14 JT Page 2 THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 2 between the CITY OF PORT ARTHUR and Excavators & Constructors, LTD. and Change Order No. 2 with the GLO for the Highway 87 Water Transmission Line underground fire hydrant replacement, increasing the contract amount by $23,760.00 and increasing the contract time by twelve (12) days for a new total cost of $2,406,749.00 and a new contract time of 282 days attached hereto as Exhibit "A "; and, THAT, this project will be funded by the Texas General Land Office, in Project No. I21SPW, 144 - 1201 - 532.59 -00; and, THAT a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , 2014 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Deloris Prince Mayor P. R. No. 18135 01/09/14 JT Page 3 ATTEST: APPROVED AS TO FORM: Sherri Bellard N T eno 111 City Secretary Cit : u . ey APPROVED FOR ADMINISTRATION: 0 Floyd T. Johnson Shawna Tubbs, CPPB City Manager Purchasing Manager John Comeaux, P.E. John `.A . Tomplait Assistant City Manager /Operations . 'stant Director of Utility Operations APPROVED AS TO AVAILABILITY OF FUNDS: g ididzied 1 4 2 1 4. '" eborah Echols, CPA Director of Finance Account No.: 144 - 1201 - 532.59 -00 Project No.: I21SPW Exhibit "A" (Proposal for Contract Addition) ARCENEAUX & GATES ARCENEAUX Consulting Engineers, Inc. GATES A Burrow Global Company Engineers • Surveyors • Planners January 2, 2014 Mr. John Tomplait Assistant Director of Water Utilities City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE: PROPOSAL FOR CONTRACT ADDITION Highway 87 Water Line Job No, CPA -700 Dear Mr. Tomplait: Attached is Change Order No. 2 for the Highway 87 Water Line. This change order is to replace six (6) fire hydrants with underground blow -off hydrants. Due to the potential safety hazard of the above ground fire hydrants along the highway R.O.W. the Texas Department of Transportation requested the hydrants to be changed to an underground blow -off hydrant. The total cost for the blow -off hydrants is $23,760.00. Also, included is a time extension of 12 days due to rain delays. I recommend that the City of Port Arthur authorize this change to the contract. I have attached Change Order No. 2 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, ARCENEAUX & GATES CONSULTING ENGINEERS, INC., A Burrow Global Company TEXAS REGISTERED ENGINEERING FIRM F-30 eestan Cole, PE Staff Engineer 2901 Turtle Creek Dr., Suite 320 Port Arthur, TX 77642 Phone: 409/724 -7888 Fax: 409/724 -1447 ARCENEAUX GATES CONSULTING ENGINEERS, INC. CHANGE ORDER No. 2 DATE: January 2, 2014 JOB NO. CPA -700 AGREEMENT DATE: July 17, 2013 NAME OF PROJECT: HIGHWAY 87 WATER LINE OWNER: CITY of PORT ARTHUR CONTRACTOR: EXCAVATORS & CONSTRUCTORS, LTD. The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Remove six (6) Fire Hydrants and replace with Six (6) Blow -Off Hydrants ($3,960.00/EA.) [ +] $ 23,760.00 TOTAL $ 23,760.00 CHANGE ORDER NO. 2 January 2, 2013 ARCENEAUX Job No. CPA -700, Contract No. 1 GATES CONSULTING ENGINEERS, INC. CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $2,318,702.50 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $2,382,989.00 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decr ased] by: $23,760.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $2,406,749.00 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 270 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 270 Calendar Days CURRENT DATE OF COMPLETION: April 15, 2014 CONTRACT TIME due to this CHANGE ORDER will be increased by 12 Days The New DATE OF COMPLETION: April 27, 2014 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ARCENEAUX & GATES [CONT , 0 ICER 0 OWNER] CONSULTING ENGINEERS, INC. EX ATORS & CONSTRUCTORS, LTD. ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 y ° �- } °, Texas General Land Office ,t- Disaster Recovery P 3 6 N,, .s ,e Construction Contract Change Order Request Form Engineer: Owner (Contractor Locality): Contractor: Excavators & Constructors, LTD. Aceneaux & Gates Engineers, Inc., City of Port Arthur 6601 Proctor Ext. A Burrow Global Company 4th 2901 Turtle Creek Dr., Suite 320 444 4 Street Port Arthur, TX 77642 Port Arthur, TX 77642 Port Arthur, TX 77642 Phone No.:409- 983 -8100 Agreement Date: Phone No.: 409 - 724 -7888 July 17,2013 Phone No.:409- 962 -2677 Date: December 30, 2013 Contract For (Project Description): GLO Contract No.: Project Code No.: P21105 Highway 87 Water Line 12- 305 - 025 -6542 Bid Package No.: 4 Change Order No.: 2 You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in No. Change in Completion Scheduled, Etc. Contract Price Contract Price Remove six (6) fire hydrants and replace with six (6) $ 23,760.00 blow -off hydrants. ($3,960.00/EA.) Construction Contract Change Order Request Form Page 1 of 3 CDBG Disaster Recovery Program May 2012 Change in Contract Price Change in Contract Time (Calendar Days) Original Contract Price: $ 2,318,702.50 Original Contract Time: 270 days Previous Change Order(s): Net Change From Previous No. 1 to No. 1 $ 64,286.50 Change Orders: 0 days Contract Price Prior to Contract Time Prior to this Change Order: $ 2,382,989.00 this Change Order: 270 days Net Increase /Decrease of Net Increase /Decrease of this Change Order: $ 23,760.00 this Change Order: 12 days Contract Price With all Contract Time With all Approved Change Orders: $ 2,406,749.00 Change Orders: 282 days Cumulative Percent Change in Contract Price ( + / -): Grantee Contract End Date: 3.8 % (mm /dd /yy) 12 /31 /2015 Construction Contract Start Date: Construction Contract End Date: (mm /dd /yy) 8 /19 /2013 (mm /dd /yy) 4 /27 /2013 Reimbursements of costs included in this change order are subject to review by the GLO -DR program. * This document may be executed prior to submission for GLO -DR program review, but all parties involved will be held responsible if the change order or the amendment warranted as a result of this change order is not in compliance with CDBG or HUD requirements. RECOMME DED: APPROVED: ACCEPT - , By: i� _ _ By: By: ��_,, 1 ENGINEER OWNER CONT - ACTOR Date: /" 7-47 Date: Date: /74 /3 Construction Contract Change Order Request Form Page 2 of 3 CDBG Disaster Recovery Program May 2012 JUSTIFICATION FOR CHANGE 1. Will this Change Order increase or decrease the number of beneficiaries? ❑ Increase ❑ Decrease 0 No Change If there is a change, how many beneficiaries will be affected? Total L/M 2. Effect of this change on scope of work: 0 Increase ❑ Decrease ❑ No Change 3. Effect on operation and maintenance costs: ❑ Increase ❑ Decrease El No Change 4. Are all prices in the change order dependent upon unit prices found in the original bid? ❑ Yes I No If "No ", explain: Texas Department of Transportation is requiring underground hydrants in the TxDOT R.O.W. for safety, therefore the above ground hydrants had to be replaced with underground blow -off hydrants. This item was not included in the original bid. 5. Has this change created new circumstances or environmental conditions which may affect the project's impact, such as concealed or unexpected conditions discovered during actual construction? ❑ Yes El No If "Yes ", is an Environmental Re- assessment required? 6. Is the Texas Commission on Environmental Quality (TCEQ) clearance still valid? (if applicable) El Yes ❑ No 7. Is the TCEQ permit approval still valid? (sewer projects only) ❑ Yes ❑ No 8. Are the handicapped access requirements /approval still valid? (if applicable) ❑ Yes ❑ No 9. Are other Disaster Recovery contractual special condition clearance still valid? El Yes ❑ No (If no, specify): Construction Contract Change Order Request Form Page 2 of 3 CDBG Disaster Recovery Program May 2012 NOTE: * Generally, a cumulative change in the contract price in excess of 25% cannot be reviewed (18% decrease for counties). Construction Contract Change Order Request Form Page 2 of 3 CDBG Disaster Recovery Program May 2012