HomeMy WebLinkAboutPR 18137: FIRE DEPT. UNIFORM ITEMS PORT ARTHUR FIRE DEPARTMENT
MEMORANDUM
TO: City Manager Floyd T. Johnson
FROM: Deputy Fire Chief John Avery I
DATE: 1/10/14
SUBJECT: Proposed Resolution No. 18137 Fire Department Uniform Items
RECOMMENDATION:
The Fire Department recommends that the City Council authorize the City Manager to
execute a one -year agreement, with two one -year extension options, with Rad Graphics
of Nederland, Texas for the purchase of t- shirts, arson t- shirts, coveralls, windbreakers,
and uniform belts in an amount not to exceed $6,230. The Purchasing Division solicited
quotes for the indicated items and received three bids. One bid, from Brown and
Bigelow of Ft. Lauderdale, Florida, was substantially under the other two quotes as to the
t -shirt aspect of the bid, and raised the question as to whether the bidder understood that
each employee's t -shirts would contain personalized information (name, rank, and EMS
certification). After this information was clarified to the bidder, they chose to withdraw
their bid, leaving Rad Graphics as the remaining lowest bidder.
BACKGROUND:
The Fire Department purchases t -shirts and belts.for its 106 uniformed employees, as
well as windbreakers and coveralls for its arson investigators, in accordance with the
labor agreement.
f
BUDGETARY/FISCAL EFFECT:
Funding for this purchase will come from account #001 - 1121 -522 -26.00
EMPLOYEE /STAFFING EFFECT:
None.
"Remember, we are here to serve the citizens of Port Arthur"
P.R. 18137
1/10/14 jda
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONTRACT FOR THE PURCHASE OF CERTAIN
UNIFORM ITEMS FOR THE FIRE DEPARTMENT FROM RAD
GRAPHICS OF NEDERLAND, TEXAS IN AN AMOUNT NOT TO
EXCEED $6,230.00; FUNDING AVAILABLE IN ACCOUNT
001 - 1121 - 522.26 -00.
WHEREAS, the Port Arthur Fire Department intends to
purchase t- shirts, arson t- shirts, coveralls, windbreakers, and
uniform belts; and
WHEREAS, the Purchasing Division solicited quotes; and
WHEREAS, three quotes, Bid Tab attached hereto as Exhibit
"A ", were submitted and the lowest quote was from Brown and
Bigelow of Ft. Lauderdale, Florida, which quote was subsequently
withdrawn by the bidder; and
WHEREAS, the second lowest quote was submitted by Rad
Graphics of Nederland, Texas; now therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
Section 1. That the facts and opinions in the preamble are
true and correct.
Section 2. That the City Manager is hereby authorized to
execute a one (1) year contract, with the option to renew for two
(2) additional one (1) year periods, with Rad Graphics in
substantially the same form as attached hereto as Exhibit "B" for
the purchase of certain Fire Department uniform items, in an
amount not to exceed $6,230.
Section 3. That a copy of the caption of this resolution
shall be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of
, 2014, at a Regular Meeting of the City Council of
the City of Port Arthur, Texas, by the following vote: AYES:
Mayor:
Councilmembers:
P.R.18137
1/10/14 jda
NOES: .
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Air P al Tien., At r ney
o-� ,
APPROVED FOR ADMINISTRATION:
Floyd T. Johnson, City Manager
APPROVED AS TO • AILABILITY OF FUNDS:
•e:orah Echols, Director of Finance
rte. 2/
Shawna Tubbs, Purchasing Manager
sAV,, 1191 HX]
FIRE DEPARTMENT T -SHIRT BID TAB
Brown & Bigelow ** Big Hit Productions Rad Graphics
Description Qty* Cost Extended Cost Extended Cost Extended
Uniform T shirts non -
reflective (size 1) 281 7.68 2,158.08 20.00 5,620.00 11.99 3,369.19
(size 2) 9 7.68 69.12 20.00 180.00 13.99 125.91
( size3) 60 7.68 460.80 20.00 1,200.00 14.99 899.40
T shirt Totals $ 2,688.00 $ 7,000.00 $ 4,394.50
Arson T shirts non - reflective
(size 1) 24 7.86 188.64 20.00 480.00 11.99 287.76
(size 2) 22 7.86 172.92 20.00 440.00 13.99 307.78
Arson T shirt Totals $ 361.56 $ 920.00 $ 595.54
Coveralls 10 38.42 384.20 55.00 550.00 52.00 520.00
Windbreakers 10 19.93 199.30 35.00 350.00 27.00 270.00
Uniform belts 50 19.43 971.50 19.98 999.00 8.99 449.50
Grand Totals $ 4,604.56 $ 9,819.00 $ 6,229.54
Quantities and sizes based on previous purchase experience
** Brown & Bigelow withdrew bid after being supplied additional information
gill, 1191 HX3
CONTRACT FOR FIRE DEPARTMENT T- SHIRTS, ARSON T- SHIRTS, COVERALLS, WINDBREAKERS, AND
UNIFORM BELTS
THIS AGREEMENT, is made this day of 2014, by and between the City of Port
Arthur, a Municipal Corporation organized under the laws of the State of Texas, hereinafter called
"Owner" or "City" and Rad Graphics, a Corporation acting by and through Bonnie Haddock, hereinafter
called "Contractor."
WITNESSETH: That for and in consideration of the payments, terms, conditions, and agreements set
forth herein, Owner and Contractor agree as follows:
1. The contractor will provide the Port Arthur Fire Department with Uniform T- Shirts, Arson T-
Shirts, Coveralls, Windbreakers, and Uniform Belts as outlined in the attached Specifications and
Quote Sheet.
2. The term of the contract is for a period of one (1) year with the option to renew for two (2)
additional one (1) year periods. The City can terminate this contract at its convenience, which
includes, but is not limited to, funding not being available in any budget cycle, with thirty (30)
days written notice.
3. The term "Contract Documents" means and includes the following"
1. Agreement
2. Quote Sheet
3. Specifications
4. This agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors, and assigns.
IN WITNESS WHEREOF, the parties hereto have executed or caused to be executed by their duly
authorized officials, this agreement in two (2) copies.
Executed on the day of 2014.
ATTEST: CITY OF PORT ARTHUR
BY:
CITY SECTETARY Floyd T. Johnson, City Manager
Signed on the day of 2014.
WITNESS: RAD GRAPHICS
CONTRACTOR
By
Print Name
Title
11!LJiLV1J IV .V1 r .t
CITY OF PORT ARTHUR
-'` QUOTE SHEET
) �� (Specifications are attached)
nrt rtlttt�_
7i,vr
Date of Request: November 20, 2013
Department Requesting Quote: Fire Department
Services Needed: Uniform T- shirts and Other Fire Accessories
Quote Due Date & Time: Tuesday, November 26, 2013 by 10:00 A.I.
Delivery: Quotes are to be faxed to (409) 983 -8291,
E- mailed to vo1anda'i� nurtarthur.nct
Delivered to the Purchasing Div., 2nd floor, City Hall.
Questions, Please contact: Yolanda Scypion- Goudcaux, Purchasing Assistant (409) 983-8160
John Avery, Fire Department, Deputy Chief, (409) 983 -8734
DESCRIPTION QTY REFLECTIVE NON -REFLECTIVE UNIT COST
S --XL- gxL
1. UNIFORM T -SHIRT S 350 $ 311 1 599 i �9 s ii.�iq i3,9q i4
2. ARSON T- SHIRTS 46 S 13"I 15,M9 !(p`ltS 11.E 13A9 Ittiq XML/XXXL
5 - L •4
3. COVERALLS 10 S 3 ZF°
j-XL xXL... xXX4-
4. WINDBREAKERS 10 $ 2 ,27, a .
S. UNIFORM BELTS 50 S
gfiD (1 ,?4PH . 65 c Lido_
Company Name Signature f
* 0 6 4 i �i t i c5 i`.tGen.,eC.L
Printed Name City, State, Zip
t?,c s 5 1 ay /405 .!'A r"G/.fh,6 ( 16'(a thcgldf .J.f e
Address E -mai
1 10 - 7 .I- 6 74o 140e,- 7� I-5
Phone, Fax
Shawn Tubbs, Purchasing Manager Date
Pup t t f (0
11!LJ.' 44.1.0
SPECIFICATIONS
UNIFORM T- SHIRTS AND OTHER FIRE UNIFORM ACCESSORIES
,PACKAGING:
Uniforms are to be packaged individually and labeled with Personnel's Name.
COMPLY: 1/ EXCEPTION:
WARRANTY
One year against workmanship of fabric defects.
COMPLY: V EXCEPTION:
UNIFORM T -SHIRTS
Q uantity — Approx. (330)
Fruit —of -the -Loom® brand or equivalent. Color Navy Blue with Gold Silk screening. Design will be
issued at award. Material - 50% Cotton/50% Polyester, extra thick for durability, short sleeve. Front - will
have FD design AND Personnel Name/Rank/and Classification. Back - PAFD initials, size and thickness
will be issued at award
*Please bid with reflective AND non - reflective sllk screening.
COMPLY: V EXCEPTION:
ARSON UJFORMT- SHIRTS:
Quantity— Approx. (46)
Fruit —of-the-Loom® brand - or equivalent Color Navy Blue with Gold Silk screening.
Material - 50% Cotton/50% Polyester, extra thick for durability, short sleeve.
Front - will have badge design silk-screened AND Personnel name/Rank/and Classification.
Back - ARSON (3 ") lettering, INVESTIGATOR (1 ") lettering centered under ARSON. Lettering will be
blocked.
*Please bid with reflect' AND non-reflective silk screening.
COMPLY: EXCEPTION:
COVERALLS:
Quantity — less than (10)
Dickie's ® brand or equivalent -5 -1/2 oz. Poplin short sleeve coveralls.
Navy Blue in color #3399L
Front - will have badge design silk screened.
Back - ARSON (3 ") lettering, INVESTIGATOR (1 ") lettering centered under ARSON. Lettering will be
blocked.
COMPLY: EXCEPTION:
Page 2 of 10
11/ GJ' LV1•J 14. V1 1'.L'1 vvv
,W NDRREA%ER :
Quantity — less than (10)
Will be made of 100% DuPont Nylon with a 100% flannel lining (navy blue coaches jacket), elastic cuffs
with double reinforced set in sleeves and heavy duty snap closures, made in USA. Back will have silk
screening ARSON (3") lettering, INVESTIGATOR (1") lettering centered under ARSON. Letters will be
blocked and a PAFD on badge sewn on front.
COMPLY: EXCEPTION:
tiN/FORM . t.RiGTS:
Quantity — Approx. (50)
1 -1/4" Black Leather
COMPLY: EXCEPTION:
NOTE:
1. All patches/emblems wilt be provided by vendor.
2. A sample of the patch/emblem will be provided by the City of Port Arthur's Fire Department.
3. Vendor will be responsible for defects in uniforms.
4. Vendor must place each employee's uniforms in a sack and each sack will have the employee's
name with the size of items.
5. Please list any exceptions.
CONTRACT:
This Contract will terminate approximately one (1) year from date of execution with the option to renew
for two (2) additional one (1) year periods. The City can terminate this contract at its convenience which
includes, but is not limited to, funding not being available in any budget cycle with thirty (30) days
written notice.
Page 3 of 10
il GJ; ..VJ.O 1V.Vt 111.1
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, ete„ shall be signed by a duly authorized
officer of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
1, I hereby certify that I clo_ not have outstanding debts with the City of Port Arthur. I further agree
to pay succeeding debts as they become due.
hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay
said debts prior to execution of this agreement, I further agree to pay succeeding debts as they become
due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter
into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become
due.
j? ca / C ref,oh rc.5 !l - .A 3-
Firm Name Date
Authorized Sign tore Title
bon add' oek 46 -7 .1 - -csqG )
Name (please print) Telephone
rac 44lj b �., loud ,ne+
Email
STATE:
COUNTY: J. PcerG04
SUBSCRIBED AND SWORN to before inc by the above named
on this the day of , 20
Notary Public
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
Page 4 of 10
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For Vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 1491, 84 Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship
as defined by Section 176.001 (1-a) with a local governmental entity and the person meets requirements under Section 176.006 (a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7` business
day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government
Code.
A person commits an offense if the person knowingly violates Section 176.006, Local Government Code. An offense under this
section is a Class C rmsdemesnor.
1. Name of person who has a business relationship with local governmental entity.
2. Ei Cheek this box if you are Mgt an update to a previously filed questionnaire.
(The law requires that you f:1e an updated completed questionnaire with the appropriate filing authority not later than
7 business day after the date the originally filed questionnaire becomes incomplete or inaccurate)
3. Name of a local government officer with whom filer has employment or business reladonship.
Name of Officer
This section (item 3 including subparts A. B, C & D) trust be completed for each officer with whom the filer has an employment
or other business relationship as defined by Section 176.001 (1-a), Local Government Code. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment
income, from the filer of the questionnaire?
Yea ❑ No
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the
direction of the local government officer named in this section AND the taxable income is not received from the local
governmental entity?
Yes El No
C. Is the filer of this quesdonnaire employed by a corporation or other business entity with respect to which the focal government
Officer serves as an officer or director, or holds an ownership of 10 percent or more?
El Yes El No
D. Describe each employment or business relationship with the local government officer named in this section.
4.
Signature of person doing business with the governmental entity Date
Page 5 of I0