HomeMy WebLinkAboutPR 18210: CHANGE ORDER NO. 2, MK CONSTURCTORS MEMORANDUM
CITY OF PORT ARTHUR
PUBLIC WORKS - ENGINEERING DIVISION
TO: John A. Comeaux, P.E., Interim City Manager
FROM: Leslie E. McMahen, P.E., Interim City Engineer
DATE: February 24, 2014
RE: Proposed Resolution No. 18210
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 18210
authorizing the City Manager to execute Change Order No. 2 to the contract for
the Gulf Storage Tanks Project with MK Constructors of Vidor, Texas, in the
amount of $27,650.00.
BACKGROUND
A Hurricane Recovery Grant administered by the Texas General Land Office is
funding the majority of this project. This change order is for the excavation,
removal and plugging of an abandoned 6" oil pipeline, and the removal and
disposal of 3,600 gallons of residual petroleum material that was found in the 6"
pipeline. Additional work included the removal and plugging of a second
abandoned 6" diameter oil pipeline that was dry. Both abandoned pipelines were
in the way of the project, and no record of them existed. MK Constructors has
now submitted documentation for all charges related to the work described.
Change Order No. 2 does not change the contract time.
•
BUDGET /FISCAL EFFECT
Change Order No. 2 increases the contract amount by $27,650.00 to a new total
of $1,956,450.00. Funds are available in Project No. I121GST, 144- 1201 - 532.85-
00, subject to a budget amendment.
SUMMARY
I recommend that the City Council approve the execution of Proposed Resolution
No. 18210.
P.R. No. 18210
2/24/14 lem
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 2 TO THE
CONTRACT BETWEEN THE CITY OF PORT ARTHUR
AND MK CONSTRUCTORS, OF VIDOR, TEXAS,
INCREASING THE CONTRACT AMOUNT BY $27,650.00
TO A NEW CONTRACT AMOUNT OF $1,956,450.00,
PROJECT NO. I21GST, ACCOUNT NO. 144- 1201 - 532.85-
00.
WHEREAS, per Resolution No. 13 -340, the City Council awarded a contract for the
Gulf Storage Tanks Project to MK Constructors, of Vidor, Texas; and,
WHEREAS, per Resolution No. 13 -569, Change Order No. 1 to the contract in the
amount of $3,900.00, for the removal of 100 feet of an abandoned 6" water line that was
discovered to be in the way of the project, was approved, bringing the new contract amount to
$1,928,800.00; and,
WHEREAS, as work progressed on the project, MK Constructors encountered sections
of two (2) abandoned 6" diameter oil pipelines that had to be excavated, removed and plugged,
and 3,600 gallons of residual petroleum had to be removed from one of the lines and disposed of;
and,
WHEREAS, MK Constructors has now submitted documentation for all charges related
to the work described; and,
WHEREAS, the project engineer recommends proposed Change Order No. 2 in the
amount of $27,650.00, attached as Exhibit "A ", to accomplish this work; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
P.R. No. 18210
2/24/14 lem
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 2 TO THE
CONTRACT BETWEEN THE CITY OF PORT ARTHUR
AND MK CONSTRUCTORS, OF VIDOR, TEXAS,
INCREASING THE CONTRACAT AMOUNT BY
$27,650.00 TO A NEW CONTRACT AMOUNT OF
$1,956,450.00, PROJECT NO. I21GST, ACCOUNT NO. 144-
1201- 532.85 -00.
WHEREAS, per Resolution No. 13 -340, the City Council awarded a contract for the
Gulf Storage Tanks Project to MK Constructors, of Vidor, Texas; and,
WHEREAS, per Resolution No. 13 -569, Change Order No. 1 to the contract in the
amount of $3,900.00, for the removal of 100 feet of an abandoned 6" water line that was
discovered to be in the way of the project, was approved, bringing the new contract amount to
$1,928,800.00; and,
WHEREAS, as work progressed on the project, MK Constructors encountered sections
of two (2) abandoned 6" diameter oil pipelines that had to be excavated, removed and plugged,
and 3,600 gallons of residual petroleum had to be removed from one of the lines and disposed of;
and,
WHEREAS, MK Constructors has now submitted documentation for all charges related
to the work described; and,
WHEREAS, the project engineer recommends proposed Change Order No. 2 in the
amount of $27,650.00, attached as Exhibit "A ", to accomplish this work; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
P.R. No. 18210
2/24/14 lem
Page 2 of 3
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, Change Order No. 2 (attached as Exhibit "A ") to
the contract between the City of Port Arthur and MK Constructors for the work described
therein, increasing the total contract amount by $27,650.00; and,
THAT, Change Order No. 2 increases the contract amount to a new total of
$1,956,450.00, and does not change the contract time of the project; and,
THAT, Change Order No. 2 will be funded by the Project No. I21GST, 144 -1201-
532.85 -00, subject to a budget amendment; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2014 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
P.R. No. 18210
2/24/14 lem
Page 3 of 3
ATTEST: APPROVED AS TO FORM:
Sherri Bellard lid Valecia Tizen
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E. Shawna Tubbs, CPPB
Interim City Manager Purchasing Manager
l / �.
Leslie E. McMahen, P.E. ohn omplait
Interim City Engineer g Asst. Director of Utilities
APPROVED AS TO AVAILABILITY OF FUNDS:
(Subject to a budget amendment)
14/
Deborah Echols eat -a "� �--
Director of Finance
Account No. 144 - 1201 -532.8 -00
Project No. IGST
P.R. No. 18210
Exhibit "A"
Change Order No. 2
Six (6) Pages
ARCENEAUX & GATES
ARCENEAUX
Consulting Engineers, 9' Inc. g
GATES A Burrow Global Company
Engineers • Surveyors • Planners
February 25, 2014
Mr. Leslie McMahen, P.E.
Interim Public Works Director
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE: Change Order No 2
Golf Storage Tanks
Job No CPA -800
Dear Mr. McMahen:
Attached is Change Order No. 2 for the Gulf Storage Tanks. This change order is to
excavate, remove and plug two abandoned pipelines and remove approx. 3,600 gallons
of oil and contaminated water from one of the abandoned pipelines. The abandoned
pipelines were discovered during construction and the remaining material in one of
pipelines had to be removed before the pipe could be plugged. The total cost to remove
the pipelines and residual liquid material was $27,650.00. I recommend that the City of
Port Arthur authorize this change to the contract. 1 have attached Change Order No. 2
which modifies the contract to reflect this change for your consideration and action.
Should you have any questions or require additional information, please contact our
office.
Very truly yours,
ARCENEAUX & GATES CONSULTING ENGINEERS, INC.,
A Burrow Global Company
TEXAS REGISTERED ENGINEERING FIRM F-30
``
'eestan Cole, PE
Project Manager
2901 Turtle Creek Dr., Suite 320 Port Arthur, TX 77642 Phone: 409/724 -7888 Fax: 409/724 -1447
CB
ARCENEAUX
GATES
CONSULTING
ENGINEERS, INC.
CHANGE ORDER No. 2
DATE: February 6, 2014 JOB NO. CPA -800
AGREEMENT DATE: August 7. 2013
NAME OF PROJECT: Gulf Storage Tanks
OWNER: CITY of PORT ARTHUR
CONTRACTOR: BDS Constructors LLC dba MK Constructors
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add the following Items to the Contract and Scope of Work:
a. Removal of oil from abandoned 6" pipeline
($27,650.00/L.S.) [ +] $ 27,650.00
TOTAL $ 27,650.00
CHANGE ORDER NO. 2
February 6, 2014
ARCENEAUX Job No. CPA -800, Contract No. 1
GATES
CONSULTING
ENGINEERS, INC.
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $1.924.900.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1,928,800.00
The CONTRACT PRICE due to this CHANGE ORDER will be [increased]
f deereased]
by: $27,650.00 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $1,956,450.00
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 365 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 365 Calendar Days
CURRENT DATE OF COMPLETION: August 16, 2014
CONTRACT TIME due to this CHANGE ORDER will be increased by 0 Days
The New DATE OF COMPLETION: August 16, 2014
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
•
ARCENEAUX & GATES [CONTRACTOR, OFFICER OR OWNER]
CONSULTING ENGINEERS, INC. DBS CONSTRUCTORS LLC DBA MK
CONSTRUCTORS
ACCEPTED BY:
CITY of PORT ARTHUR
2 of 2
a �RAL ti
�' ° Texas General Land Office
`'` Disaster Recover
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Construction Contract Change Order Request Form
Engineer: Owner (Contractor Locality): Contractor:
BDS Constructors LLC dba MK
Aceneaux & Gates Engineers, Inc„ City of Port Arthur Constructors
A Burrow Global Company 444 4th Street 2485 North Street
2901 Turtle Creek Dr., Suite 320 Port Arthur, TX 77642 Vidor, TX 77662
Port Arthur, TX 77642
Phone No.:409- 983 -8100
Phone No.: 409- 724 -7888 Agreement Date:
August 7,2013
Phone No. :409- 769 -0089
Date: February 6, 2014 Contract For (Project Descri GLO Contract No.:
Project Code No.: P21105 Gulf Storage Tanks 12- 305 - 025 -6542
Bid Package No.: 2 Change Order No.: 2
You are hereby requested to comply with the following changes from the contract plans and specifications:
Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in
No. Change in Completion Scheduled, Etc. Contract Price Contract Price
Removal of oil from abandoned 6" pipeline
$ 27,650.00
($27,650/L.S.)
Construction Contract Change Order Request Form Page 1 of 3
CDBG Disaster Recovery Program May 2012
Change in Contract Price Change in Contract Time (Calendar Days)
Original Contract Price: $ 1,924,900.00 Original Contract Time: 365 days
Previous Change Order(s): Net Change From Previous
No. 1 to No. 1 $ 3,900.00 Change Orders: 0 days
Contract Price Prior to Contract Time Prior to
this Change Order: $ 1,928,800.00 this Change Order: 0 days
Net Increase /Decrease of Net InaFeaseilDearease of
this Change Order: $ 27,650.00 this Change Order: 0 days
Contract Price With all Contract Time With all
Approved Change Orders: $ 1,956,450.00 Change Orders: 365 days
Cumulative Percent Change in Contract Price ( + / -): Grantee Contract End Date:
+ 1.6 % (mmldd /yy) 12 /31 /2015
Construction Contract Start Date: Construction Contract End Date:
(mm/dd/yy) 9 /16 /2013 (mm /dd /yy) 8 /16 /2014
Reimbursements of costs included in this change order are subject to review by the GLO -DR program.
* This document may be executed prior to submission for GLO -DR program review, but all parties
involved will be held responsible if the change order or the amendment warranted as a result of
this change order is not in compliance with CDBG or HUD requirements.
RECOMME ID ED: APPROVED: ACCEPTED: nn
By: BY:
ENGINEER OWNER CONTRACTOR
Date: �// /? Date: Date: 71_5
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program May 2012
JUSTIFICATION FOR CHANGE
1. Will this Change Order increase or decrease
the number of beneficiaries? ❑ Increase ❑ Decrease 0 No Change
If there is a change, how many beneficiaries will be affected? Total L/M
2. Effect of this change on scope of work: 0 Increase ❑ Decrease ❑ No Change
3. Effect on operation and maintenance costs: ❑ Increase ❑ Decrease 0 No Change
4. Are all prices in the change order dependent upon unit prices
found in the original bid? ❑ Yes 0 No
If "No ", explain: The existence of this material was unknown previous to construction, therefore
there was no bid item for this on the original bid.
5. Has this change created new circumstances or environmental
conditions which may affect the project's impact, such as
concealed or unexpected conditions discovered during actual
construction? ❑ Yes 0 No
If "Yes ", is an Environmental Re- assessment required?
6. Is the Texas Commission on Environmental Quality (TCEQ)
clearance still valid? (if applicable) 0 Yes ❑ No
7. Is the TCEQ permit approval still valid? (sewer projects only) ❑ Yes ❑ No
8. Are the handicapped access requirements /approval
still valid? (if applicable) ❑ Yes ❑ No
9. Are other Disaster Recovery contractual special condition clearance
still valid? 0 Yes ❑ No
(If no, specify):
NOTE:
* Generally, a cumulative change in the contract price in excess of 25% cannot
be reviewed (18% decrease for counties).
Construction Contract Change Order Request Form Page 3 of 3
CDBG Disaster Recovery Program May 2012