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Home My WebLink AboutPR 18086: PAYMENT NOT TO EXCEED $25,000.00 TO SOUTEX SURVEYORS & ENGINEERS TO PERFORM MASTER DRAINAGE STUDY P.R. NO. 18086 02/21/2014 - PDL PAGE 1 OF 9 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PAYMENT IN AN AMOUNT NOT TO EXCEED $25,000.00 TO SOUTEX SURVEYORS & ENGINEERS OF PORT ARTHUR, TEXAS, TO PERFORM A MASTER DRAINAGE STUDY TO MAXIMIZE DEVELOPMENT POTENTIAL WITHIN A TARGET AREA OF THE CITY OF PORT ARTHUR; FUNDS AVAILABLE IN ACCOUNT NO. 410-1251-532.54-00 WHEREAS, the City of Port Arthur requested Soutex Surveyors & Engineers of Port Arthur, Texas submit a proposal for the purpose of performing a Master Drainage Study to maximize development potential within a target area of the City of Port Arthur; and, WHEREAS, Soutex Surveyors & Engineers has submitted a proposal attached as Exhibit "A "; and, WHEREAS, this Master Drainage Study will consist of properties bounded by Lake Arthur Drive to the north, U.S. Highway 69/96/287 west, Drainage District Main A to the south and the KCS Railway to the east, which have potential for growth, but presently limited by drainage issues; and, WHEREAS, the purpose of this study is to evaluate the existing drainage conditions and suggest improvements to maximize development potential within the study area; and, WHEREAS, the development of this study can also be used for future input into a GIS Program and development of a system wide digital map; and, WHEREAS, the deliverables for this project will be a final report consisting of an aerial key map depicting drainage areas including hydrology calculations, photographs, proposed construction upgrades and /or modification to ditches, road crossing and pipeline conflict resolution for possible drainage reroutes; and, P.R. NO. 18086 02/21/2014 - PDL PAGE 2 OF 9 WHEREAS, it is in the best interest of the citizens of Port Arthur to authorize the payment in the amount not to exceed $25,000.00 to Soutex Surveyors & Engineers of Port Arthur, Texas, to perform a Master Drainage Study to maximize development potential within a target area of the City of Port Arthur. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council hereby authorizes the payment in an amount not to exceed $25,000.00 to Soutex Surveyors & Engineers of Port Arthur, Texas, to perform a Master Drainage Study to maximize development potential within a target area of the City of Port Arthur, a copy of the proposal is attached hereto as Exhibit "A ". Section 3. That a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED, this day of , 2014 A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: P.R. NO. 18086 02/21/2014 - PDL PAGE 3 OF 9 Deloris "Bobbie" Prince, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: /i ii Valecia ` al "Jzeno, ity Attorney APPROVED FOR ADMINISTRATION: John A. Comeaux, P.E., Acting City Manager Ronald Burton, Direc r of Development Services APPROVED AS TO AVAILABITIOY OF FUNDS: Deborah Echols, Director of Finance P.R. NO. 18086 02/21/2014 - PDL PAGE 4 OF 9 EXHIBIT "A" CONTRACT STATE OF TEXAS § COUNTY OF JEFFERSON § THIS AGREEMENT, DATED THE DAY OF A.D., 2014, by and between THE CITY OF. PORT ARTHUR hereinafter called OWNER, and SOUTEX SURVEYORS & ENGINEERS of the City of Port Arthur, County of Jefferson and the State of Texas, hereinafter called ENGINEERING COMPANY. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER, and under the conditions expressed, herewith, the ENGINEERING COMPANY, hereby agrees with the "OWNER ", to commence and complete the services as described in Attachment "A" and made part thereof of this contract. See Attachment "A" The ENGINEERING COMPANY hereby agrees to commence work within the weeks stated in Attachment "A" after the date of written notice to do so, and to substantially complete same within the weeks stated in Attachment "A ". The OWNER agrees to pay the ENGINEERING COMPANY for the performance of the Contract in accordance with the proposal submitted subject to additions and deductions as agreed upon between the owner and ENGINEERING COMPANY. 1/2 IN WITNESS WHEREOF, this Agreement is hereby executed as of the date first above set forth. ATTEST: OWNER By: ENGINEERING COMPANY By: (The following to be executed if the Engineering Company is a Corporation): I, , certify that I am the Vice President of the Corporation named as Engineering Company herein that said Contract was duly signed for and in behalf of the said Corporation by authority of its governing body, and is within the scope of its corporate powers. Signed: Approved as to form: By: CITY OF PORT ARTHUR 2/2 Attachment "A" SOUTDC 3737 Doctors Drive ■ P ort Arthur, TX 77642 r �'`' Office (409) 983.2004 SURVEYORS & ENGINEERS Fax (409) 983.2005 7BPE Firm No 5755 7BPLSRmm No. 10173800 PROFESSIONAL ENGINEERING SERVICES PROPOSAL February 18, 2014 This Proposal is made at the request of Ron Burton, Planning & Zoning Director, City of Port Arthur, for engineering services regarding a Master Drainage Study for future development. This work will include the following: The Master Drainage Study area will consist of properties bounded by Lake Arthur to the north, Highway 69/96/287 West, Drainage District Main A to the south and the KCS railway to the east. This area of the City has potential for growth but is presently limited by drainage issues. The purpose of this study is to evaluate the existing drainage conditions and based on that evaluation suggest improvements to maximize development potential within the study area. We anticipate the following tasks to complete the project: • Obtain any topographic information from City of Port Arthur, Drainage District No.7, or other agencies for the area. • Obtain any as- builts and drainage information from City of Port Arthur, Drainage District No. 7, or other agencies for the area. • Delineate the master study area into multiple smaller drainage areas defined by roadways, drainage ditches /structures /, pipelines, and natural elevations. • Preform limited topographic surveys of area to verify and establish drainage capacities of certain drainage structures. • Perform drainage calculations for 100year, 10year and 5year return period. • Suggest improvements that may include upgrading existing drainage structures, upgrading ditches, and construction of new drainage structures, ditches, ponds and pumping stations. • Hold meetings with Drainage District No. 7 and City of Port Arthur about suggested improvements. • Suggest alternative improvements based previous meetings with Drainage District No. 7 and City of Port Arthur and hold additional meetings. • Prepare a final report consisting of an aerial key map depicting drainage areas including hydrology calculations, pictures, proposed construction upgrades and /or modification to ditches, road crossing and pipeline conflict resolution for possible drainage reroutes. We anticipate 8 weeks to produce the first review and an additional 4 weeks to complete. Final completion of the project will depend heavily on meetings with Drainage District' No. 7 and the City of Port Arthur concerning proposed recommendations for improvements. Proposed Start Date: 03/10/2014 Proposed End Date: 05/27/2014 We propose a not to exceed Cost of $25,000.00. Invoicing will be monthly according to each tasks completion. Soutex Surveyors & Engineers greatly appreciates the opportunity to work with the City on this project and looks forward to many more in the future. Please call if you have any questions. For the Firm, Anthony M. Leger, RPLS #5481 Vice President TBPLS #10123800 Master Drainage Study Proposal