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HomeMy WebLinkAboutPR 18233: AMENDING THE FY 2013-2014 CONTRACT WITH THE DEPARTMENT OF STATE HEALTH SERVICES Memorandum City of Port Arthur, Texas Health Department TO: John A. Comeaux, P.E., Interim City Manager FROM: Judith Smith, RN, BSN, Director of Health Services DATE: March 5, 2014 SUBJECT: Proposed Resolution No. 18233 Contract Amendment between the City of Port Arthur and the Department of State Health Services RLSS -Local Public Health System RECOMMENDATION It is recommended that the City Council approve P.R. No.18233, which is an amendment to the FY 2014 contract between the City of Port Arthur and the Department of State Health Services, RLSS -Local Public Health System to increase the budget amount by $39,294.00, increasing the total grant award from $167,517 to $206,811. BACKGROUND This contract amendment increases the existing grant amount by $39,294.00 from a total grant award of $167,517 to $206,811. This will allow the City's Health Department to continue a broad range of essential public health services by improving and/or strengthening local public health infrastructure through assessment, monitoring and evaluation of essential public health services. BUDGETARY AND FISCAL EFFECT This grant will cover personnel, fringe benefits, supplies and travel. STAFFING EFFECT This grant currently funds 3 full -time employees; however, with this increase, we will be able to continue the services of a temporary LVN to assist with the increase in program activities. SUMMARY It is recommended that the City Council approve P.R. No. 18233 which is an amendment to the FY 2014 contract between the City of Port Arthur and the Department of State Health Services, RLSS -Local Public Health System to increase the budget amount by $39,294.00, increasing the total grant award from $167,517 to $206,811. P. R. NO. 18233 3/05/14-j s RESOLUTION NO. A RESOLUTION AMENDING THE FY 2013 -2014 CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND THE DEPARTMENT OF STATE HEALTH SERVICES, RLSS -LOCAL PUBLIC HEALTH SYSTEM, TO INCREASE THE CONTRACT BUDGET AMOUNT BY $39,294.00, WHICH INCREASES THE TOTAL CONTRACT AWARD FROM $167,517.00 TO $206,811.00; FUNDS WILL BE PLACED IN ACCOUNT NUMBER 101- 1341 - 542.11- 00 WHEREAS, the contract between the City of Port Arthur and the Department of State Health Services provides financial assistance to the Port Arthur City Health Department to supplement the delivery of public health services; and, WHEREAS, the FY 2013 -2014 contract between the City of Port Arthur and the Department of State Health Services, RLSS- Local Public Health System was approved on September 17, 2013 per Resolution No.13 -428; and, WHEREAS, this contract amendment will allow the City's Health Department to continue a broad range of essential public health services by improving and /or strengthening local public health infrastructure through assessment, monitoring and evaluation of essential public health services; and, WHEREAS, the existing contract budget is being increased by $39,294.00 bringing the total contract award from $167,517 to $206,811. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF PORT ARTHUR: Section 1. That, the facts and opinions in the preamble are true and correct. P.R. NO. 18233 Page 2 Section 2. That, the City Council of the City of Port Arthur hereby approves the contract renewal between the City of Port Arthur and the Department of State Health Services; Section 3. That, the City Council deems it is in the best interest of the City to approve and authorize the City Manager and the Director of the City's Health Department to execute this Amendment to the contract between the Department of State Health Services and the City of Port Arthur, Texas, to continue this preventive health program as delineated in Exhibit "A." Section 4. That, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED THIS day of March, 2014 A.D., at a Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: P. R. NO. 18233 Page 3 Mayor ATTEST: Sherri Bellard, City Secretary APPROVED • S TO FORM: � / / /i Val Tize o, ity /' ttorney APPROVED FOR ADMINISTRATION: 9,udejb Ie$13" John A. Comeaux, P.E. Nidith Smith, RN, BSN Interim City Manager Director of Health Services EXHIBIT "A" IntelliGrants TXDSHS - Document Page Page 1 of 1 6* * TEXAS Department of State Health Services M and Prot u•nant SSxtCm My Home My Proposals My Procurements My Renewals My Administration 1 My Training Materials 1 My Organization(s) 1 My Profile 1 Logout 0 Back Document Information: RLHS- 2014 -Port Art-00018 Parent Information: RLHS- 2013 -Port Art-00037 Details You are here: > Renewal Menu > Forms Menu > Amendments and Modifications DSHS AMENDMENT ADD NOTE CHECK GLOBAL ERRORS Organization Name:Port Arthur Health Department Program ID: RLSS /LPHS Contract Number: 2014 -001188 -00 Payment Method:Cost Reimbursement Modification Details Amend contract to add the 19% restoration of ^i Type of Modification:* PHHSBG funds. 58 of 100 Requires PO Adjustment: * 0 Yes 0 No Modification Description: The contract will be increased from $167,517 to $206,811. Contractor will update the following forms in CMPS as appropriate. 1. Budget Summary 2. Budget Detail Forms 3. Proposal Overview 4. Exhibit A (Goals & Objectives) Note: Submit revisions to contract manager via email. V 283 of 2000 Attach current version of contrail here:Lr± Browse... ❑ DELETE* 24235 -RLSS LPHSPortArthur 00.pdf Navigation Links Status Page Name Note Created By Last Modified By Amendment Signature Wilczynski, Jonah - RLHS Wilczynski, Jonah - RLHS 1/14/2014 2:46:16 PM 1/14/2014 3:26:14 PM DSHS Amendment Wilczynski, Jonah - RLHS Wilczynski, Jonah - RLHS 1/14/2014 2:05:44 PM 1/14/2014 2:06:40 PM Modification Request 24235 Q Top of the Page Powered by IntelliGrantsT"" © Copyright 2000 -2014 Agate Software, Inc. https: / /cmps.dshs. texas .gov /ObjectPage2.aspx ?omnID =23841 &pgeID =15951 3/5/2014 IntelliGrants TXDSHS - Document Page Page 2 of 3 BUDGET SUMMARY Organization Name: Port Arthur Health Department Program ID: RLSS /LPHS Contract Number: 2014 - 001188 -00 Procurement ID: GST- 2012 - Solicitation -00025 Proposal ID: RLHS - 2014 -Port Art-00018 Procurement Name: RLHS GOLIVE LPHS PROPOSAL Budget Categories Budget Categories DSHS Funds Cash Match In Kind Category Total Requested Match Personnel $110,832 $0 $0 $110,832 Fringe Benefits $0 $0 $56,136 Travel $848 $0 $0 $848 Equipment $0 $0 $0 $0 Supplies $1,555 $0 $0 $1,555 Contractual $37,440 $0 $0 537,440 Other $0 50 50 $0 Total Direct Costs $206,811 $0 $0 $206,811 Indirect Costs $0 $0 $0 $0 Totals: $206,811 $0 $0 $206,811 Subcontracting Subcontracting Percentage: 18.10% Match Contributions Required Match Percentage: % Calculated Match Percentage: 0.00% Required Match Amount: $0 Calculated Match Amount: $0 Source of Cash Match Funds es V 0of500 Source of In Kind Match Funds 0 of 500 Program Income Projected Eamings: ( $01M Source of Eamings 0 of 500 Non DSHS Funding Direct Federal Funds: ' $01 Other State Agency Funds: ( 501 Local Funding Sources: $01 Other Funds: ( 501 Total Projected Non DSHS Funding: $0 https: / /cmps. dshs. texas.gov /ObjectPage2.aspx ?omnID= 20058 &pgeID =9906 3/7/2014