HomeMy WebLinkAboutPR 18240: CONTRACT EXTENSION WITH BROWN, REYNOLDS, WATFORD ARCHIETECTS, INC. RENOVATIONS AND IMPROVEMENTS PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO John A. Comeaux, P.E., Interim City Manager
FROM Rawetts T. Baaheth, Sr., Assistant City Engineer
SUBJECT P.R. #18240 — Contract Extension with Brown, Reynolds, Watford Architects, Inc.
for Renovation of Armory Design
DATE 10 March 2014
RECOMMENDATION:
I recommend that the City Council approve Proposed Resolution No. 18240, authorizing a
contract extension with Brown, Reynolds, Watford Architects, Inc. from April 5, 2014 to April 4,
2015, to perform the engineering design and services for the Renovation to the Port Arthur
Armory located at 3451 57 Street for no additional cost.
BACKGROUND:
In Resolution 13 -112, the City of Port Arthur entered into a contract with Brown, Reynolds,
Watford Architects, Inc. of College Station, Texas at which the contract ends on April 4, 2014.
A contract extension is necessary to continue the performance of engineering design and
services. I recommend that the City Council approve Proposed Resolution No. 18240,
authorizing a contract extension with Brown, Reynolds, Watford Architects, Inc. from April 5,
2014 to April 4, 2015, to perform the engineering design and services for Renovation to the
Port Arthur Armory located at 3451 57 Street for no additional cost.
BUDGETARY /FISCAL EFFECT:
Funding is available in account 306 - 1606 - 591.54 -00.
EMPLOYEE /STAFF EFFECT:
None
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 18240, authorizing a
contract extension with Brown, Reynolds, Watford Architects, Inc. from April 5, 2014 to April 4,
2015, to perform the engineering design and services for the Renovation to the Port Arthur
Armory located at 3451 57 Street for no additional cost.
Ra etts T. Baahe • , Sr.
Assistant City En • neer
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P.R. 18240
3/10/14 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
A CONTRACT EXTENSION WITH BROWN, REYNOLDS, WATFORD
ARCHITECTS, INC. OF COLLEGE STATION, TEXAS FOR DESIGN OF
THE RENOVATIONS AND IMPROVEMENTS TO THE PROPERTY
LOCATED AT 3451 57 STREET IN PORT ARTHUR, TEXAS FOR NO
ADDITIONAL COST.
WHEREAS, per Resolution 13 -112 the City of Port Arthur entered into a contract
with Brown, Reynolds, Watford Architects, Inc. to provide engineering design services
for the renovations and improvements to the property located at 3451 57 Street for
the not to exceed amount of $138,000.00; and,
WHEREAS, the contract term was from April 5, 2013 to April 4, 2014; and,
WHEREAS, a contract extension from April 5, 2014 to April 4, 2015 is needed to
continue the engineering design services for this project; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to execute a contract extension
with Brown, Reynolds, Watford Architects, Inc. for engineering design services for the
renovations and improvements to the property located at 3451 57 Street for no
additional cost, in substantially the same form as Exhibit "A"; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
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P.R. 18240
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THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2014
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Mayor
Attest: APPROVED AS TO AVAILABILITY OF
FUNDS:
Sherri Bellard Deborah Echols, CPA
City Secretary Director of Finance
APPROVED AS TO FORM: die /49—k lA
Shawna Tubbs, CPPO
Purchasing Manager
leci ize
City Attorney APPROVED FOR ADMINISTRATION:
�t .6 .e h a.� �J
a Q John A. Comeaux, P.E.
Interim City Manager
EXHIBIT A
CONTRACT EXTENSION FOR
RENOVATION OF ARMORY DESIGN IN PORT
ARTHUR, TEXAS
THIS AGREEMENT, made this day of March , 2014, by and between
the City of Port Arthur, a municipal corporation organized under the laws of the State of
Texas, hereinafter called "OWNER" or "CITY ", and
Brown, Reynolds, Watford Architects Inc. a(n) Corporation herein
acting by and through Ray Holliday, AIA, ASLA, LI; Studio Director hereinafter
called "CONTRACTOR ".
WITNESSETH: That for and in consideration of the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract extension shall be for a period of 365 days from April 5,
2014.
2. During the term of this Contract, the CONTRACTOR will furnish at his own expense
all of the materials, supplies, tools, equipment, labor, and other services necessary
to connection therewith, excepting those supplies specifically not required of
CONTRACTOR in the Specifications.
3. The CONTRACTOR agrees to perform all the work described in the Specifications
and Contract Documents and comply with the terms therein for the prices as stated
in the attached proposal for the amount of $138,600.00.
4. The term "Contract Documents" means and includes the following:
(A) Agreement
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� lluYVl UJ\..I I llil IL I VI VIUJ
C G I a tio n
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(El) Specifications
(E) Bid Extension Memo
F.} B iddcr'r. I Shcct
(G) Notice to Proceed
5. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
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6. The CONTRACTOR will provide performance and payment bonds as required.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies, each of
which shall be deemed an original on the date first written above.
OWNER CONTRACTOR
Brown, Reynolds Watford Architects, Inc.
BY: BY:
John A. Comeaux, P.E. Ray Holliday, AIA, ASLA, LI
Interim City Manager Studio Director
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