HomeMy WebLinkAboutPR 18218: AMENDING THE 2014 CONTRACT BETWEEN THE CITY OF PA AND DEPT. OF STATE HEALTH SERVICES Memorandum
City of Port Arthur, Texas
Health Department
TO: John A. Comeaux, P.E., Interim City Manager
FROM: Judith Smith, R.N., BSN, Director of Health Services
DATE: March 25, 2014
SUBJECT: Proposed Resolution No. 18218
Amendment to the FY 2013 -2014 Contract between the City of Port Arthur
and the Department of State Health Services for the WIC Program
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 18218, which is an
amendment to the FY 2013 -2014 contract between the City of Port Arthur and the Texas
Department of State Health Services to continue the WIC program.
BACKGROUND:
The WIC program provides supplemental food vouchers and nutrition education to enhance good
health care at no cost to low- income pregnant and postpartum women, infants, and children
identified to be at nutritional risk. A set reimbursement rate is established for each WIC program
participant; therefore, the total amount of reimbursement varies from month to month based on
the level of participation. This contract amendment revises paragraph M in Section I, the
administrative rate in Section VIII, and extends the contract term to September 30, 2014,
increasing funding to $588,147.00.
STAFFING/EMPLOYEE EFFECT:
This grant funds 8 full -time employees, 1 part-time, and 1 contractor (Registered Dietitian).
BUDGETARY EFFECT:
Reimbursements for WIC services cover the cost of personnel, fringe benefits, travel, equipment,
and supplies.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No. 18218 which is an
amendment to the FY 2013 -2014 contract between the City of Port Arthur and the Texas
Department of State Health Services to continue the WIC program.
• P.R. NO. 18218
03/25/2014 - jas
RESOLUTION NO.
A RESOLUTION AMENDING THE 2014 CONTRACT BETWEEN THE
CITY OF PORT ARTHUR AND THE DEPARTMENT OF STATE
HEALTH SERVICES TO EXTEND THE CONTRACT PERIOD TO
SEPTEMBER 30, 2014, REVISE PARAGRAPH M IN SECTION 1 AND
THE ADMINISTRATIVE RATE IN SECTION VIII, AND INCREASING
FUNDS FROM $295,105.00 TO $588,147.00.
WHEREAS, the contract between the City of Port Arthur and the Department of State
Health Services, will provide financial assistance to the Port Arthur City Health Department to
supplement the delivery of public health services; and,
WHEREAS, WIC Card Participation, provides for supplemental food instruments,
nutrition education and counseling to enhance good health care at no cost to low- income
pregnant and postpartum women, infants and children identified to be at nutritional risk of which
the grant award is based on monthly client participation; and,
WHEREAS, the initial FY 2013 -2014 contract was approved on October 15, 2013 per
Resolution No.13 -483 for the period October 1, 2013 through March 31, 2014 and the
Department of State Health Services now wishes to extend the contract term to September 30,
2014 and increase funding from $295,105 to $588,147.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council of the City of Port Arthur hereby approves the
contract amendment between the City of Port Arthur and the Department of State Health
P.R. NO. 18218
03/25/2014 - jas
Services to extend the period to September 30, 2014 and increase the funding to $588,147, and to
revise paragraph M in Section I and the administrative rate in Section VIII .
Section 3. That, the City Council deems it is in the best interest of the City to approve
and authorize the Interim City Manager and the Director of the City's Health Department to
execute the contract amendment between the Department of State Health Services and the City
of Port Arthur, Texas, to continue the Women, Infants and Children (WIC) program as
delineated in Exhibit "A ".
Section 4. That, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED, AND APPROVED, this day of
2014 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following
Vote: AYES:
Mayor:
Councilmembers:
NOES:
P.R. NO. 18128
03/25/2014- js
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
/ 4 d
alecia Tizen• - ity Attorney
APPROVED FOR ADMINISTRATION:
uL J a it irruick /' 13S1J
John A. Comeaux, P.E., Judai Smith, R.N., B.S.N.,
Interim City Manager Health Director
EXHIBIT "A"
DEPARTMENT OF STATE HEALTH SERVICES
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Amendment
The Department of State Health Services (DSHS) and CITY OF PORT ARTHUR (Contractor) arree to amend
Program Attachment # 001 (Program Attachment) to Contract # 2014- 045098 (Contract) in acco:°lance with
this Amendment No. 001A: NSS /WIC LOCAL AGENCY, effective 03/03/2014.
The purpose of this amendment is to extend contract period from 3/31/14 to 9/30/2014, revise paragraph M in
Section I and the administrative rate in Section VIII, and increase funding.
Therefore, DSHS and Contractor agree as follows:
Change Program Attachment Number as follows:
PROGRAM ATTACHMENT NO. 001 OOIA
Contract Tenn Date is revised to read as follows:
TERM: 10/01/2013 THRU: 03/31/2014 09/30/2014
SECTION I. STATEMENT OF WORK, first paragraph, sub - paragraph M, is replaced with the fo ] owing:
M. Permit DSHS or its agent to install a Very Small Aperture Terminal (VSAT) or equivalent
telecommunications equipment at all Contractor WIC clinics and administrative offices using Texas -WIN
software on a network or stand alone personal computer. Installation at all Contractor permanent WIC
sites is required. VSAT or other telecommunications equipment installations for new sites ( sites moving
from one location to another requires a minimum of 45 60 days notice.
SECTION VIII. SPECIAL PROVISIONS, General Provisions, Payment Methods and Restri tions Article,
Section 4.01, Payment Methods, first paragraph under the heading PARTICIPANTS SERVED PER MONTH
MAXIMUM REIMBURSEMENT, is revised as follows:
During the term of the Program Attachment, Contractor shall earn administrative funds at the rate of 512.93
513.20 for each participant served as defined above.
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SECTION VII. BUDGET, is revised as follows:
SOURCE OF FUNDS: CFDA # 10.557.001; 10.557.013
DUNS NUMBER: 137134909
All categories of costs billed to DSHS WIC Program, and allocation of such costs, shall be in accordance with
the "Plan to Allocate Direct Costs" (PADC) submitted by Contractor and approved by the DSHS ''WIC Program.
This document is incorporated herein by reference and made a part of this Program Attachment.
Total reimbursements will not exceed S3944 5588,147.00.
All other terms and conditions not hereby amended are to remain in full force and effect. In he event of a
conflict between the terms of this contract and the terms of this Amendment, this Amendment shall control.
Department of State Health Services CITY OF PORT ARTHUR
Signature of Authorized Official Signature of Authorized Official
Date: Date:
Evelyn Delgado Name:
Assistant Commissioner for Family and Community Health Title:
Services
Address:
1100 WEST 49TH STREET
AUSTIN, TEXAS 78756
512.776.7321 Phone:
Evelyn .Delgado @dshs.state.tx.us Email:
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