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Home My WebLink AboutPR 18250: CHANGE ORDER 3 EXCAVATORS & CONSTRUCTORS, LTD AND CHANGE ORDER 3 WITH GENERAL LAND OFFICE FOR HWY 87 INCREASING THE CONTRACT BY 17 DAYS MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: John A. Comeaux P.E., Interim City Manager FROM: John A. Tomplait, Assistant Director of Utility Operations DATE: March 24, 2014 RE: Proposed Resolution No. 18250 RECOMMENDATION 1 recommend that the City Council approve Proposed Resolution No. 18250 authorizing the execution of Change Order number three (3) for the Highway 87 Water Transmission Line Project with Excavators & Constructors, LTD., of Port Arthur, Texas, this change order modifies the contract term that includes a time extension of seventeen (17) days due to rain delays. This will bring the total time of the project to 299 days, ending May 14 2014. BACKGROUND The change order is for the Highway 87 water line project approved in Resolution No. 13 -294. A Hurricane Recovery Grant administered by the Texas General Land Office is funding this project. This change order is for a time only extension. At this time the project is approximately 87% complete, with approximately 57% of the contract time used based on the contractors rate of production. BUDGET /FISCAL EFFECT This project will be funded through the GLO Project No. I21 SPW, Account No. 144- 1201- 532.59 -00. SUMMARY I recommend that the City Council approve Proposed Resolution No.18250. P. R. No. 18250 03/24/14 JT RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 3 BETWEEN THE CITY OF PORT ARTHUR AND EXCAVATORS & CONSTRUCTORS, LTD. AND CHANGE ORDER NO. 3 WITH THE GENERAL LAND OFFICE (GLO) FOR THE HIGHWAY 87 WATER TRANSMISSION LINE PROJECT, INCREASING THE CONTRACT TERM BY SEVENTEEN (17) DAYS DUE TO RAIN DELAYS TO A NEW TERM OF 299 DAYS. WHEREAS, per Resolution No. 13 -294, the City entered into a contract for the installation of a water transmission line along Highway 87 South with Excavators & Constructors, Ltd. for the contract amount of $2,318,702.50; and, WHEREAS, per Resolution No. 13 -400, the City Council authorized Change Order No. 1 between the City and Excavators & Constructors, Ltd and Change Order No. 1 with the GLO for the Hwy 87 water transmission line tracer wire system increasing the contract amount by $64,286.50 to a new total of $2,382,989; and, WHEREAS, per Resolution No. 14 -043, the City Council authorized Change Order No. 2 between the City and Excavators & Constructors, Ltd and Change Order No. 2 with the GLO that the Texas Department of Transportation has requested six (6) fire hydrants be replaced with underground blow -off hydrants for the installation of a Water Transmission Line along Highway 87 South increasing the contract amount by $23,760.00 to a new total of $2,406,749.00, increasing the contract time by twelve (12) days to a total of 282 days; and, WHEREAS, Arceneaux & Gates Consulting Engineers, has requested Change Order No. 3 for a seventeen (17) day time extension with Excavators & Constructors, Ltd and Change Order No. 3 with the GLO, the change order has been evaluated by Arceneaux & Gates Consulting Engineers, and the Utility Operations Department (attached hereto as Exhibit "A "); NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: P. R. No. 18250 03/24/14 JT Page 2 THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 3 between the CITY OF PORT ARTHUR and Excavators & Constructors, LTD. and Change Order No. 3 with the GLO for the increased contract time of seventeen (17) days for a new contract time of 299 days attached hereto as Exhibit "A"; and, THAT, this project will be funded by the Texas General Land Office, in Project No. I21 SPW, Account No. 144 - 1201 - 532.59 -00; and, THAT a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , 2014 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following votes: AYES: Mayor Councilmembers: NOES: Deloris Prince Mayor P. R. No. 18250 03/24/14 JT Page 3 ATTEST: APPROVED AS TO FORM: Sherri Bellard Valecia Tizeno City Secretary City Attorney APPROVED FOR ADMINISTRATION: / John A. Comeaux, P.E. Shawna Tubbs, CPPB Interim City Manager Purchasing Manager Ind 1,,) Jo A. Tomp it Ass' tant Director of Utility Operations APPROVED AS TO AVAILABILITY OF FUNDS: N/A • Exhibit "A" (Proposal for Contract Addition) ARCENEAUX & GATES ARCENEAUX Consulting Engineers, & g Inc. 9 GATES A Burrow Global Company Engineers • Surveyors • Planners March 18, 2014 Mr. John Tomplait Assistant Director of Water Utilities City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE: Change Order No, 3 Highway 87 Wa ter Line Job No CPA -700 Dear Mr. Tomplait: Attached is Change Order No. 3 for the Highway 87 Water Line. This change order is to increase the contract time by 17 days. The contractor has requested a time extension of 17 days due to inclement weather conditions. I recommend that the City of Port Arthur authorize this change to the contract. I have attached Change Order No. 3 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, ARCENEAUX & GATES CONSULTING ENGINEERS, INC., A Burrow Global Company TEXAS REGISTERED ENGINEERIN FIRM F -30 eestan Cole, PE Staff Engineer 2901 Turtle Creek Dr., Suite 320 Port Arthur, TX 77642 Phone: 409/724 -7888 Fax: 409/724 -1447 ED ARCENEAUX GATES CONSULTING ENGINEERS, INC. CHANGE ORDER No 3 DATE: March 18, 2014 JOB NO. CPA -700 AGREEMENT DATE: July 17, 2013 NAME OF PROJECT: HIGHWAY 87 WATERLINE OWNER: CITY of PORT ARTHUR CONTRACTOR: EXCAVATORS & CONSTRUCTORS, LTD. The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Increase contract time by 17 days CHANGE ORDER NO. 3 March 17, 2014 ARCENEAUX Job No. CPA -700, Contract No. 1 GATES CONSULTING ENGINEERS, INC. CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $2,318,702.50 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $2,406,749.00 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased] by: Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $2,406,749.00 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 270 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 282 Calendar Days CURRENT DATE OF COMPLETION: April 15, 2014 CONTRACT TIME due to this CHANGE ORDER will be increased by 17 Days The New DATE OF COMPLETION: May 14, 2014 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: _ ARCENEAUX & GATES [CONTR - OR,2FFICER R OWNER] CONSULTING ENGINEERS, INC. EXCAVATORS & CONSTRUCTORS, LTD. ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 e 11/� o P kskOmitt, Texas General Land Office _ Disaster Recovery j .. eST latis HEo Y��G Construction Contract Change Order Request Form Engineer: Owner (Contractor Locality): Contractor: Excavators & Constructors, LTD. Aceneaux & Gates Engineers, Inc., City of Port Arthur 6601 Proctor Ext. A Burrow Global Company 4th 2901 Turtle Creek Dr., Suite 320 444 4 Street Port Arthur, TX 77642 Port Arthur, TX 77642 Port Arthur, TX 77642 Phone No.:409- 983 -8100 Agreement Date: Phone No.: 409 - 724 -7888 July 17,2013 Phone No.:409- 962 -2677 Contract For (Project Description): Date: March 10, 2014 GLO Contract No.: Project Code No.: P21105 Highway 87 Water Line 12- 305 - 025 -6542 Bid Package No.. 4 Change Order No.: 3 You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in No. Change in Completion Scheduled, Etc. Contract Price Contract Price Increase contract time by 17 days Construction Contract Change Order Request Form Page 1 of 3 CDBG Disaster Recovery Program May 2012 Change in Contract Price Change in Contract Time (Calendar Days) Original Contract Price: $ 2,318,702.50 Original Contract Time: 270 days Previous Change Order(s): Net Change From Previous No. 1 to No. 2 $ 88,046.50 Change Orders: 12 days Contract Price Prior to Contract Time Prior to this Change Order: $ 2,406,749.00 this Change Order: 282 days Net Increase /Decrease of Net Increase /D°�ase of this Change Order: $ this Change Order: 17 days Contract Price With all Contract Time With all Approved Change Orders: $ 2,406,749.00 Change Orders: 299 days Cumulative Percent Change in Contract Price ( + / -): Grantee Contract End Date: 3.8% (mm /dd /yy) 12 /31 /2015 Construction Contract Start Date: Construction Contract End Date: ly (mm /dd /yy) 8 /19 /2013 (mm /dd /yy) 5 /14 /203 KC Reimbursements of costs included in this change order are subject to review by the GLO -DR program. * This document may be executed prior to submission for GLO -DR program review, but all parties involved will be held responsible if the change order or the amendment warranted as a result of this change order is not in compliance with CDBG or HUD requirements. RECOMME ED: APPROVED: ACCEPTED. By: By: By: i .. ENGINEER OWNER CONTR Date: 3-/R /y Date: Date: 3 � 8 - i Construction Contract Change Order Request Form Page 2 of 3 CDBG Disaster Recovery Program May 2012 JUSTIFICATION FOR CHANGE 1. Will this Change Order increase or decrease the number of beneficiaries? ❑ Increase ❑ Decrease El No Change If there is a change, how many beneficiaries will be affected? Total L/M 2. Effect of this change on scope of work: E1 Increase ❑ Decrease ❑ No Change 3. Effect on operation and maintenance costs: ❑ Increase ❑ Decrease 0 No Change 4. Are all prices in the change order dependent upon unit prices found in the original bid? ❑ Yes ❑ No If "No ", explain: 5. Has this change created new circumstances or environmental conditions which may affect the project's impact, such as concealed or unexpected conditions discovered during actual construction? ❑ Yes 0 No If "Yes ", is an Environmental Re- assessment required? 6. Is the Texas Commission on Environmental Quality (TCEQ) clearance still valid? (if applicable) El Yes ❑ No 7. Is the TCEQ permit approval still valid? (sewer projects only) ❑ Yes ❑ No 8. Are the handicapped access requirements /approval still valid? (if applicable) ❑ Yes ❑ No 9. Are other Disaster Recovery contractual special condition clearance still valid? 0 Yes ❑ No (If no, specify): NOTE: * Generally, a cumulative change in the contract price in excess of 25% cannot be reviewed (18% decrease for counties). Construction Contract Change Order Request Form Page 3 of 3 CDBG Disaster Recovery Program May 2012