HomeMy WebLinkAboutPR 18251: CHANGE ORDER NO. 1 WITH PLACO, LTD SABINE PASS METERING FACILITY, INCREASE 22 DAYS MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John A. Comeaux P.E., Interim City Manager
FROM: John A. Tomplait, Assistant Director of Utility Operations
DATE: March 24, 2014
RE: Proposed Resolution No. 18251
RECOMMENDATION
1 recommend that the City Council approve Proposed Resolution No. 18251
authorizing the execution of Change Order number one (1) for the Sabine Pass
Metering Facility with Placo, Ltd., of Lumberton, Texas, this change order modifies the
contract term that includes a time extension of twenty -two (22) days due to inclement
weather conditions. This will bring the total time of the project to 112 days, ending April
26, 2014.
BACKGROUND
The change order is for the construction of a metering station adjacent to the Sabine
Pass Standpipe. This is required to accurately meter consumption from the Sabine Pass
side to the Sabine Pass Liquefaction /Cheniere LNG facility. The project includes two
large City -owned meters and the required backflow prevention devices. The project was
approved in Resolution No. 13-493 for the amount of $115,000.00 and a ninety (90) day
contract term. This change order is for a time only extension. At this time the project is
approximately 10% complete, with approximately 60% of the contract time used based
on the contractors rate of production.
BUDGET /FISCAL EFFECT
This project will be funded through Account No. 429- 1258 - 532.59 -00, Project No.
WSI001
•
SUMMARY
I recommend that the City Council approve Proposed Resolution No.18251.
P. R. No. 18251
03/24/14 JT
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 1 BETWEEN THE
CITY OF PORT ARTHUR AND PLACO, LTD; FOR THE
SABINE PASS METERING FACILITY, INCREASING
THE CONTRACT TIME BY TWENTY -TWO (22) DAYS
DUE TO INCLEMENT WEATHER CONDITIONS TO A
NEW TERM OF 112 DAYS.
WHEREAS, per Resolution No. 12 -523, the City entered into a contract for the
installation of a Metering Facility to meter potable water from Sabine Pass to the Sabine Pass
Liquefaction LNG facility in the amount of $115,000.00 with a contract term of ninety (90) days;
and
WHEREAS, an additional 22 days is requested by Placo, Ltd., to complete the additional
work specified in their contract for the Sabine Pass Metering Facility with a new completion date
of April 26, 2014; and
WHEREAS, Arceneaux & Gates Consulting Engineers, has requested Change Order No.
1 increasing the contract time by an additional 22 days to a new contract term of 112 days with
Placo Ltd. And the change order has been evaluated by Arceneaux & Gates Consulting
Engineers, and the Utility Operations Department (attached hereto as Exhibit "A "); NOW
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, Change Order No. 1 between the CITY OF PORT
ARTHUR and Placo, Ltd. for the increased contract time of twenty -two (22) days for a new
contract term of 112 days attached hereto as Exhibit "A "; and,
THAT, this project is funded in Project No. WSI001, 429 - 1258 - 532.59 -00; and,
P. R. No. 18251
03/24/14 JT
Page 2
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2014
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
votes:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard alecia (Vzeno
City Secretary City Attorney
P. R. No. 18251
03/24/14 JT
Page 3
APPROVED FOR ADMINISTRATION:
1 � .� J
John A. Comeaux, P.E. Shawna Tubbs, CPPB
Interim City Manager Purchasing Manager
ohn • . Tompl . 't
• 'stant Director of Utility Operations
APPROVED AS TO AVAILABILITY OF
FUNDS: N/A
Exhibit "A"
(Proposal for Contract Addition)
ARCENEAUX & GATES
ARCENEAUX
Consulting Engineers, & 5 Inc. g
GATES A Burrow Global Company
Engineers • Surveyors • Planners
March 18, 2014
Mr. John Tomplait
Assistant Director of Water Utilities
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE; Change Order No, 1
Sabine Pass Metering Facility
Job No. CPA -890
Dear Mr. Tomplait:
Attached is Change Order No. 1 for the Sabine Pass Metering Facility. This change
order is to increase the contract time by 22 days. The contractor has requested a time
extension of 22 days due to inclement weather conditions. I recommend that the City of
Port Arthur authorize this change to the contract. I have attached Change Order No. 1
which modifies the contract to reflect this change for your consideration and action.
Should you have any questions or require additional information, please contact our
office.
Very truly yours,
ARCENEAUX & GATES CONSULTING ENGINEERS, INC.,
A Burrow Global Company
TEXAS REGISTERED ENGINEERING FIRM F -30
Keestan Cole, PE
Staff Engineer
2901 Turtle Creek Dr., Suite 320 Port Arthur, TX 77642 Phone: 409/724 -7888 Fax: 409/724 -1447
ARCENEAUX
GATES
CONSULTING
ENGINEERS, INC.
CHANGE ORDER No. 1
DATE: March 18, 2014 JOB NO. CPA -890
AGREEMENT DATE: November 15, 2013
NAME OF PROJECT: SABINE PASS METERING FACILITY
OWNER: CITY of PORT ARTHUR
CONTRACTOR: Placoo Ltd.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add the following Items to the Contract and Scope of Work:
a. Increase contract time by 22 days
CHANGE ORDER NO. 1
March 18, 2014
ARCENEAUX Job No. CPA-890
GATES
CONSULTING
ENGINEERS, INC.
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $115,000.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $
The CONTRACT PRICE due to this CHANGE ORDER will be [eased] [deeressed]
by: Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $115,000.00
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 90 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: Calendar Days
CURRENT DATE OF COMPLETION: April 4, 2914
CONTRACT TIME due to this CHANGE ORDER will be increased by 22 Days
The New DATE OF COMPLETION: April 26, 2014 _
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
ARCENEAUX & GATES [CONTP CTOR, OFFICER OR OWNER]
CONSULTING ENGINEERS, INC. PLACO, LTD.
ACCEPTED BY:
CITY of PORT ARTHUR
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