HomeMy WebLinkAboutPR 18254: EXTENSION UNTIL DECEMBER 31, 2014, WITH AMELIA LAWN CARE AND LANDSCAPING SERVICE OF GROVES MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John A. Comeaux, P.E., Interim City Manager
FROM: John Tomplait, Asst. Director of Utility Operations
DATE: March 17, 2014
RE: Proposed Resolution No. 18254
COMMENTS
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 18254 authorizing the
extension of the contract for Utility Operations Grounds Maintenance with Amelia Lawn Care
and Landscaping, of Groves, Texas until December 31, 2014, for Groups C & D in the not to
exceed amount of $7,640.00.
BACKGROUND
Contractors are used to maintain the grounds of the department's lift stations, water storage
tanks, treatment facilities, Service Center and Warehouse. Approximately twenty (20) cuts
(maintenance events) per year are required for these groups, but occasionally we ask the
contractor to cut specific sites due to TCEQ inspections or complaints. This extension will allow
the Water Department to rebid all grass contracts in December of 2014, and will allow the
contracts to start at the beginning of grass cutting season.
BUDGET/FISCAL EFFECT
Funds are budgeted and available in the Utility Operations Department, Wastewater Conveyance
Division budget, Account No. 410 - 1255 - 532.59 -00.
STAFFING/EMPLOYEE EFFECT
Existing staff will administer this contract and monitor the contractor's performance.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 18254 authorizing the
extentions of the grounds maintenance contract with Amelia Lawn Care and Landscaping until
December 31, 2014 for Groups C & D, in the not to exceed amount of $7,6740.00.
P. R. No. 18254
03/17/14 jt
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING AN EXTENSION
UNTIL DECEMBER 31, 2014, TO THE CONTRACT
WITH AMELIA LAWN CARE AND LANDSCAPING
SERVICE OF GROVES, TEXAS, FOR GROUPS C AND
D, FOR GROUNDS MAINTENANCE FOR THE UTILITY
OPERATIONS DEPARTMENT IN AN AMOUNT NOT
TO. EXCEED $7,640.00. FUNDS ARE AVAILABLE IN
ACCOUNT NO. 410-1255-532.59-00.
WHEREAS, private contractors are used to maintain the grounds at various Utility
Operations Department facilities; and,
WHEREAS, pursuant to Resolution No. 12 -115, the City entered into a grounds
maintenance contract with Amelia Lawn Care and Landscaping for Groups C and D for one year
with the option to renew for one additional year; and,
WHEREAS, the City Council approved a second and final year of the contract with
Amelia Lawn Care and Landscaping, per Resolution No. 13 -143; and,
WHEREAS, the City finds it necessary to extend the existing contract until December
31, 2014.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the facts and opinions of the preamble are true and correct.
THAT, City Manager of the City of Port Arthur is hereby authorized to extend the
contract until December 31, 2014, between the CITY OF PORT ARTHUR and AMELIA
LAWN CARE AND LANDSCAPING, of Port Arthur, Texas, for grounds maintenance for the
Utility Operations Department for Group C & D, in an amount not to exceed $7,640.00.
THAT, the City can terminate this contract at its convenience, which includes but is not
limited to, funding not being available in any budget cycle, with ten days written notice.
P. R. No. 18254
Page 2 of 3
THAT, an authorized representative of Amelia Lawn Care and Landscaping, Service will
sign this resolution agreeing to the terms.
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2014 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
/ i/ae
Valecia Tizeno ity Attorney
P. R. No. 18254
Page 3 of 3
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E., Interim City Manager
1
J A. Tomplait, Shawna Tubbs, CPPO, CPPB
Assistant Director of Utility Operations Purchasing Manager
APPROVED AS TO AVAILABILITY
OF FUNDS:
/ .
Deborah Echols, Director of Finance
Account No. 410 - 1255 - 532.59 -00
AGREED TO:
Amelia lawn Care and Landscaping
By:
Print Name:
Title: