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Home My WebLink AboutPR 18262: AGREEMENT WITH IMAGENET, FOR THE PURCHASE OF ADDITIONAL LASERFICHE CLIENT LICENSES INTERNAL CORRESPONDENCE To: John A. Comeaux, , P.E., Interim City Manager From: Fay Young, Information Technology Manager j. y. Date: March 25, 2014 Subject: Proposed Resolution No. 18262 LaserFiche is the application used by the City for document management. The current number of LaserFiche client licenses is less than the number of employees needing to access the application. Therefore, it is requested that you authorize the purchase agreement with Imagenet Consulting for an additional thirteen licenses. Imagenet is the vendor approved by LaserFiche, to sale LaserFiche licenses to the City of Port Arthur. The cost for an additional thirteen licenses, including support, is $7,936.50. Funds for this purchase will come from account 001 - 1034 - 515.57 -00. cc: Deborah Echols, Finance Director P.R. NO. 18262 FY 3/25/2014 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PURCHASE AGREEMENT WITH IMAGENET CONSULTING OF HOUSTON, TEXAS, FOR THE PURCHASE OF ADDITIONAL LASERFICHE CLIENT LICENSES AND MAINTENANCE FOR THE AMOUNT OF $7,936.50. FUNDING AVAILABLE IN ACCOUNT 001 - 1034 - 515.57 -00. WHEREAS, LaserFiche is the document imaging system used by the City; and WHEREAS, the number of employees requiring access exceeds the number of owned licenses; and WHEREAS, per Resolution No. 13 -352, ImageNet Consulting has a contract with the City of Port Arthur for LaserFiche software applications; and WHEREAS, it is deemed in the best interest of the City to purchase additional licenses. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That, the facts and opinions in the preamble are true and correct. Section 2. That, the City Council hereby authorizes the City Manager to enter into a Purchase Agreement with ImageNet Consulting in substantially the same form as attached hereto as Exhibit "A ". Section 3. That, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of A.D. 2014 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: Mayor P.R. NO. 18262 FY 3/25/2014 ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Val TiP Ci Attorney APPROVED FOR ADMINISTRATION: 1 John A. Comeaux, P.E. Deborah Echols Interim City Manager Director of Finance d r.t.e LY Shawna Tubbs Fay o g Purchasing Manager Inform Tec nology Manager P.R. NO. 18262 FY 3/25/2014 EXHIBIT "A" ±I maeet Consulting Purchase Agreement Company Name: Company Name: City of Port Arthur Same Address 1: Address 1: P. 0. Box 1089 City, State, Zip: City, State, Zip: Port Arthur, TX 77642 Contact: Contact: Fay Young 409 - 983 -8164 fyoung @portarthur.net 13 MNFO5 LF Named Full User License $6,500.00 13 MNFO5B LF Named Full User License LSAP $715.00 1 MFRM LF Forms $650.00 1 MFRMB LF Forms LSAP $71.50 Purchase Amount $7,936.50 Tax (if applicable) n/a Total Purchase Amount $7,936.50 Check x Credit Card Payment due within ten (10) days of delivery & acceptance of Name on Credit Card: equipment listed above. Credit card information may be provided by calling the accounts Credit Card # Expiration Date receivable department at 405.232.1264. Will equipment being purchased include a service agreement? Yes No X If "Yes" please refer to Service Agreement for specific information regarding the terms and conditions. If payment is not received when due we may asses an administrative charge an amount at the rate of ten cents per one dollar for each take immediate possession of the Equipment and charge a restocking fee of no more than twenty five percent (25 %) of the original purchase price If payment is not received when due we may, to extent permitted by applicable law, exercise any one or more of the following remedies; (I) declare due, sue for and receive from you the sum of the unpaid balance; (ii) to take immediate possession of the Equipment, and to lease or sell the Equipment or any portion thereof, upon such terms as we may elect, and to apply the net proceeds, less reasonable selling and administrative expenses, on account of your obligations hereunder; (iv) charge you interest on all monies due us from and after the date of default at the rate of one and one third percent (1 -1/3 %) per month until paid but in no event more than the maximum rate permitted by law; (v) require you to retum all Equipment at your expense to place reasonably designated by us; (vi) to charge you for all the expenses incurred in connection with the enforcement of any of our remedies including all costs of collection, reasonable attorney's fees and court costs. Whenever any payment is not made by you when due hereunder, you agree to pay us, not later than one month thereafter, as an administrative charge to offset our collection expenses, an amount calculated at the rate of ten cents per one dollar for each such delayed payment with a minimum of $15.00, but only to the extent permitted by law. Such an addition to any other remedies provided for by law and may be, to the extent permitted by law, exercised either concurrently or separately. Exercise of any one remedy shall not be deemed an election of such remedy or to preclude the exercise of any other remedy. No failure on our part to exercise any right or remedy and no delay in exercising any right or remedy shall operate as a waiver of any right or remedy or to modify the terms of this Agreement. A waiver of default shall not be construed as a waiver of any other subsequent default. Imagenet Consulting Account Representative Signature: Client Authorized Signature: X Date: X Date: