HomeMy WebLinkAbout04-01-14 REGULAR MEETING DELORIS "BOBBIE" PRINCE, MAYOR e.,,r R• JOHN A. COMEAUX, P.E.
ROBERT E. WILLIAMSON, MAYOR PRO TEM C it_y of -- cr^ INTERIM CITY MANAGER
COUNCIL MEMBERS: SHERRI ��'� ����'i�`�� � BELLARD
RAYMOND SCOTT, JR. CITY SECRETARY
ELIZABETH "LIZ" SEGLER o r t r t h u r
MORRIS ALBRIGHT VAL TIZENO
WILLIE "BAE" LEWIS, JR. Texas CITY ATTORNEY
DERRICK FREEMAN
KERRY "TWIN" THOMAS
AG E N DA
City Council
Regular Meeting
April 1, 2014
5:3o p.m.
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P.O BOX 1089 • PORT ARTHUR, TEXAS 77641 -1089 • 409/983 -8115 • FAX 409/983 -8128 • www.portarthur.net
City Council Meeting
City Hall Council Chamber
City Of Port Arthur
April 1, 2014
5:30 PM
PLEASE TURN OFF OR MUTE ALL CELL PHONES
I. INVOCATION, PLEDGE & ROLL CALL
Mayor Prince
Mayor Pro Tem Williamson
Councilmember Scott, Jr.
Councilmember Segler
Councilmember Albright, III
Councilmember Lewis
Councilmember Freeman
Councilmember Thomas
Interim City Manager Comeaux, P.E.
City Manager Johnson
City Secretary Bellard
City Attorney Tizeno
Sergeant At Arms:
Police Chief Blanton Or Designee
II. PROCLAMATIONS & MINUTES
Proclamations
Minutes
March 20, 2014 Joint EDC Special Meeting
III. PETITIONS & COMMUNICATIONS
A. Speakers — None
B. Presentations
(1) Valecia Tizeno, City Attorney, Regarding The Initial Roundtable
Workshop With Companies That Have Industrial District
Agreements With The City Of Port Arthur Held On March 28, 2014
AGENDA
APRIL 1, 2014
III. PETITIONS & COMMUNICATIONS
C. Employee Recognition
D. Correspondence — None
IV. PUBLIC HEARINGS — 6:00 P.M.
(1) To Consider Z14 -02 (Sup #221) — Specific Use Permit For Lenin
Ruiz For The Operation Of An Auto Wrecker /Storage Facility On
0.41546 Acre Of Land Consisting Of All Of Lots 26, 27 And 28,
Block 27, Griffing Addition, (A.K.A. 3517 25 Street), Port Arthur,
Jefferson County, Texas
V. UNFINISHED BUSINESS
The Following Items Of Business Were Held From The Previous Meeting At
Which No Action Was Taken On These Items: None
VI. CONSENT AGENDA
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or
Administrative Nature. The Council Has Been Furnished With Background
And Support Material On Each Item, And /Or It Has Been Discussed At A
Previous Meeting. All Items Will Be Acted Upon By One Vote Without
Being Discussed Separately Unless Requested By A Council Member Or A
Citizen, In Which Event The Item Or Items Will Immediately Be
Withdrawn For Individual Consideration In Its Normal Sequence After The
Items Not Requiring Separate Discussion Have Been Acted Upon.
(A) Expense Reports
Councilmember, Willie "Bae" Lewis, Jr.:
Washington, D.C. For The National League Of Cities Conference
March 8 -12, 2014 $3,365.95
(B) Mayor, Deloris Prince:
Beaumont, Texas. Meetings At The South East Texas Regional
Planning Commission
Dates Of Trips, Various $55.37
AGENDA
APRIL 1, 2014
VI. CONSENT AGENDA — CONTINUED
Resolutions — Consent
(1) P. R. No. 18171 — A Resolution Authorizing The City Manager To
Enter Into A Contract With American Facility Services, Of
Alpharetta, Georgia, For Janitorial Services For The Police
Department, Fire Administration And Municipal Court Buildings, In
An Amount Not To Exceed $46,800.00 Annually. Funds Available
In Account No. 001 - 1101- 521.32 -00
(2) P.R. No. 18207 — A Resolution Pertaining To The Department Of
The Army License And The Sabine Neches Waterway Project,
Sabine Neches Canal
(3) P.R. No. 18218 — A Resolution Amending The 2014 Contract
Between The City Of Port Arthur And The Department Of State
Health Services To Extend The Contract Period To September 30,
2014, Revise Paragraph M In Section 1 And The Administrative
Rate In Section VIII, And Increasing Funds From $295,105.00 to
$588,147.00
(4) P.R. No. 18236 — A Resolution Designating The Early Voting Ballot
Board, Deputy Lead And Alternate Lead Early Voting Clerks,
Election Day Presiding Judges And Alternate Judges, As Well As
Appointing The Presiding Judge, Alternate Judge, Tabulation
Supervisor, Ballot Production Specialist, Counting Station Manager
And Election Records General Custodian Of The Central Counting
Station For The May 10, 2014 General Election
UNA RESOLUCION DESIGNANDO LA TABLA DE BOLETAS PARA LA
VOTACION TEMPRANA, DIPUTADO PRINCIPAL Y SECRETARIOS
ALTERNATIVOS DE VOTACION TEMPRANA, JUECES QUE
PRESIDEN EL DIA DE ELECCIONES Y JUECES ALTERNATIVOS,
TAMBIEN APUNTANDO EL JUEZ, JUEZ ALTERNATIVO, SUPERVISOR
DE TABULACIONES, ESPECIALISTA DE PRODUCCION DE BOLETAS,
GERENTE DE LA ESTACION DE CONTEO Y EL CUSTODIO GENERAL
DE REGISTROS ELECTORALES DE LA ESTACION CENTRAL DE
CONTEO PARA LAS ELECCIONES GENERALES DEL 10 DE MAYO
2014
AGENDA
APRIL 1, 2014
VI. CONSENT AGENDA — CONTINUED
(5) P.R. No. 18246 — A Resolution Authorizing A Consulting Contract
With Muniservices, LLC For Sales Tax Compliance Review On A
Contingency Fee Basis. Providing For Payment Of 35% Of Sales Tax
Recovered And A Sales Tax Analysis And Reporting Services
Package (STARS) In An Amount Not To Exceed $8,000.00 Account
#001 - 1031 - 515.54 -00
(6) P.R. No. 18247 — A Resolution Pertaining to an Agreement Between
The City Of Port Arthur And Carl Parker; Funding Available In
Account No. 001 - 1003 - 512.59 -00, Project No. M97913
(7) P.R. No. 18248 — A Resolution As It Pertains To A Consultant
Agreement With Carl R. Griffith & Associates For Professional
Consulting Services
(8) P.R. No. 18250 — A Resolution Authorizing The City Manager To
Execute Change Order No. 3 Between The City Of Port Arthur And
Excavators & Constructors, LTD., And Change Order No. 3 With
The General Land Office (GLO) For The Highway 87 Water
Transmission Line Project, Increasing The Contract Term By
Seventeen (17) Days Due To Rain Delays, To A New Term Of 299
Days
(9) P.R. No. 18251 — A Resolution Authorizing The City Manager To
Execute Change Order No. 1 Between The City Of Port Arthur And
Placo, LTD; For The Sabine Pass Metering Facility, Increasing The
Contract Time By Twenty -Two (22) Days Due To Inclement
Weather Conditions, To A New Term Of 112 Days
(10) P.R. No. 18252 — A Resolution Authorizing Extensions Until
December 31, 2014, To The Contracts With Affordable Lawn And
Tractor Of Port Arthur, Texas, For Groups E And F For Grounds
Maintenance For The Utility Operations Department, In An Amount
Not To Exceed $4,050.00 For Group E, And $24,900.00 For Group
F. Funds Are Available In Account No. 410 - 1255 - 532.59 -00
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AGENDA
APRIL 1, 2014
VI. CONSENT AGENDA — CONTINUED
(11) P.R. No. 18253 — A Resolution Authorizing Extensions Until
December 31, 2014, To The Contracts With Joey's Tractor Service
Of Port Arthur, Texas, For Groups A, B, And G, For Grounds
Maintenance For The Utility Operations Department, In An Amount
Not To Exceed $18,460.00 For Groups A & B, And $5,596.00 For
Group G. Funds Are Available In Account No. 410 - 1255 - 532.59 -00
(12) P.R. No. 18254 — A Resolution Authorizing An Extension Until
December 31, 2014, To The Contract With Amelia Lawn Care And
Landscaping Service Of Groves, Texas, For Groups C And D, For
Grounds Maintenance For The Utility Operations Department, In An
Amount Not To Exceed $7,640.00. Funds Are Available In Account
No. 410 - 1255 - 532.59 -00
(13) P.R. No. 18256 — A Resolution Authorizing The City Manager To
Execute The Second Year Of A Three Year Renewable Contract
Between The City Of Port Arthur And Hollier Construction Of
Groves, Texas, For Slip -Form Placement Of Concrete On A Unit
Cost Basis, For The Not To Exceed Amount Of $100,000.00.
Accounts 001 - 1203 - 531.36/51/86 And CDBG Street Project
Accounts
(14) P. R. No. 18257 — A Resolution Pertaining To Request Submitted By
The Law Firm Of Langston Scott Adams (Requested By
Councilmember Lewis)
(15) P.R. No. 18262 — A Resolution Authorizing The City Manage To
Enter Into A Purchase Agreement With Imagenet Consulting Of
Houston, Texas, For The Purchase Of Additional Laserfiche Client
Licenses And Maintenance For The Amount Of $7,963.50. Funding
Available In Account 001 -1034- 515.57 -00
(16) P.R. No. 18265 — A Resolution Authorizing The City Manager To
Execute Change Order No. 1 To The Contract Between The City Of
Port Arthur And L & L General Contractors Of Beaumont, Texas, For
The Construction Of The Pleasure Island Recreation Corridor Trail,
Section 2, Increasing The Contract Amount By $2,995.68 To A New
Contract Amount Of $93,606.68
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AGENDA
APRIL 1, 2014
VI. CONSENT AGENDA — CONTINUED
(17) P.R. No. 18266 — A Resolution Authorizing The Execution Of A
Contract For The Purchase Of Repair Clamps, For One Year, For
The Utility Operations Department With H D Supply Of Beaumont,
Texas, In The Total Not To Exceed Amount Of $134,112.05
Annually. Funds Are Available In Account No. 410 - 1253 - 532.35 -00
& 410 - 1255 - 532.33 -00
(18) P.R. No. 18270 — A Resolution Authorizing The Execution Of An
Amendment To The Agreement Between Linebarger, Goggan, Blair
& Sampson And The City Of Port Arthur As To Extend The
Agreement Expiration Date, February 28, 2014 To July 1, 2014.
Funds Available In Account No. 001 - 1011 - 513.56 -00
VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON - CONSENT
A. Resolutions — None
B. Ordinances
(1) P. 0. No. 6337 — An Ordinance Amending Section 78 -269 (B) (1) Of
The Code Of Ordinances Of The City Of Port Arthur As It Pertains
To Travel Expenses (Requested By Councilmember Lewis)
6
AGENDA
APRIL 1, 2014
VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON - CONSENT —
CONTINUED
(2) P.O. No. 6376 — An Ordinance Amending Ordinance No. 14 -01
Providing For The Conduct Of The May 10, 2014, General Election
For The Purpose Of Electing Six (6) Councilmembers In The City Of
Port Arthur, Texas; Declaring An Unopposed Candidate Elected For
District 3 And Providing For A Joint Election With The Port Arthur
Independent School District, And Cancelling The Conduct Of A Joint
Election With The Sabine Pass Port Authority And The Sabine Pass
Independent School District In Accordance With Chapter 271 Of
The Texas Election Code, And Providing For The Publication Of The
Election Notice
UNA ORDENANZA QUE EMENDA LA ORDENANZA NO. 14 -01 QUE
PROVEE PARA LA CONDUCTA DE LAS ELECCIONES GENERAL EL 10
DE MAYO, 2014 CON EL PROPOSITO DE ELEGIR A SEIS (6)
MIEMBROS DEL CONSEJO MUNICIPAL DE PORT ARTHUR, TEXAS;
DECLARA UN CANDIDATO SIN OPOSICION ELEGIDO PARA EL
DISTRITO NUMERO 3 Y QUE PROVEE PARA UNA ELECCION JUNTO
AL DISTRITO ESCOLAR INDEPENDIENTE DE PORT ARTHUR Y
CANCELANDO LA CONDUCTA DE UNA ELECCION JUNTO EL
AUTORIDAD DEL PUERTO DE SABINE PASS Y EL DISTRITO
ESCOLAR INDEPENDIENTE DE SABINE PASS ACUERDO EL
CAPITULO 271 DEL CODIGO DE ELECCIONES DE TEXAS, Y QUE
PROVEE PARA LA PUBLICACION DE ESTE AVISO DE ELECCIONES
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AGENDA
APRIL 1, 2014
VIII. ADJOURNMENT OF MEETING
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NOTE: If Evening Meeting Extends Past 11:59PM, The City Council May
Elect To Recess The Meeting And Reconvene At 8:30AM On April 2, 2014.
During The Recess, No Action Will Be Taken On Any Item Of Remaining
Business And No Executive Sessions Will Be Held To Discuss Any Matters,
All In Accordance With The Open Meetings Law
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RULES OF DECORUM - PERSONS ADDRESSING COUNCIL & AUDIENCE MEMBERS
1. Recognition by Presiding Officer. No person shall address the Council without first being recognized by the
Presiding Officer.
2. Speaking Procedure; Limitation on discussion and questioning. Each person addressing the Council shall step
up to the microphone provided for the use of the public and give his name and address in an audible tone of
voice for the records, state that subject he wishes to discuss, state whom he is representing if he represents an
organization or other person, and unless further time is granted by majority vote of the Council, shall limit his
remarks to five (5) minutes. All remarks shall be addressed to the Council as a whole and not to any member
thereof. No person other than members of the Council and the person having the floor shall be permitted to
enter into any discussion, whether directly or through a member of the Council, without the permission of the
Presiding Officer.
3. Improper References, Disorderly Conduct By Person Addressing The Council Any person making, expressly or
impliedly, personal, impertinent, slanderous, derogatory, discourteous, snide, or profane remarks or who
willfully utters loud, threatening or abusive language, or engages, in any disorderly conduct which would
impede, disrupt, or disturb the orderly conduct, the order by the Presiding Officer, and if such conduct
continues, may, at the discretion of the Presiding Officer, be ordered barred from further audience before the
Council during that Meeting.
4. Addresses After Motion Made or Public Hearing Closed. After a motion has been made or a public hearing has
been closed, no member of the public shall address the Council from the audience on the matter under
consideration without first securing permission to do so by majority vote of the City Council.
5. Campaign Speeches Prohibited. No persons will be allowed to address the City Council by making campaign
speeches for or against any candidate who has announced or does announce his intention to run, or issue
already ordered on a ballot for election.
6. Disorderly Conduct, No person in the audience shall engage in disorderly conduct such as hand clapping,
stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct
disturbs the peace and good order of the meeting.
7. Limitations on Use of Supplemental Lighting. Limitations on use of supplemental lighting for television and
motion picture cameras to create the least amount of interference with or disturbance of Council proceedings
and /or discomfort to the public.
8. Persons Having Complaints, Allegations, or Charges Against Individual City Employees. No person shall make
any complaint, specific allegation, or charge against an individual City Employee by name in a public meeting
unless he first shows that he has pursued appropriate administrative channels.
ENFORCEMENT OF DECORUM
Warning. All persons shall at the request of the Presiding Officer, be silent.
Removal. If, after receiving a warning from the Presiding Officer, a person persists in disturbing the meeting, such
Officer may order him to remove himself from the meeting. If he does not remove himself, the Presiding Officer may
order the Sergeant -at -arms to remove him.
Resisting Removal. Any person who resists removal by the Sergeant -at -arms shall be charged with violating V.T.C.A,
Penal Code 42.05.
Motions To Enforce. Any Councilmember may move to require the Presiding Officer to enforce this division, and the
affirmative vote of a majority of the Council shall require him to do so.
RULES OF PROCEDURE
The City Secretary shall make public, in accordance with the Texas Open Meetings Law, an agenda containing all
business to be discussed at a meeting of the City Council.
Persons Requesting To Be Heard On Agenda Items (1) Residents. Any resident who wishes to address the Council on
any matter may do so by notifying the City Secretary in accordance with the Texas Open Meetings Law. (2)
Nonresidents. Any nonresident wishing to address the Council shall notify the City Secretary and specify his interest in
the matter being considered. The City Secretary shall present such request to the Presiding Officer for approval before
placing the name on the Agenda.
Specific Agenda Items. After a motion, second and discussion by the City Council on any specific agenda item, and
before a vote is taken, the Presiding Officer shall recognize any citizen in the audience wishing to address the council
on such item, who shall be permitted to address the Council thereon for a period of three (3) minutes. "Specific Agenda
Items" are defined as any item specified on the Notice of Meeting posted for purposes of the Texas Open Meetings Law
and which becomes the subject of a motion before the Council.