HomeMy WebLinkAboutPR 18286: EDC, LANDSCAPING AND IRRIGATION MAINTENANCE AT THE HWY 73 BUSINESS PARK WITH AFFORDABLE LAWN AND TRACTOR SERVICE Interoffice
MEMORANDUM
To: Mayor, City Council, City Manager
From: Floyd Batiste, CEO
Date: April 9, 2014
Subject: P. R. No. 18286; Council Meeting of April 15, 2014
ATTACHED IS PROPOSED RESOLUTION 18286
AUTHORIZING THE CITY OF PORT ARTHUR SECTION
4A ECONOMIC DEVELOPMENT CORPORATION TO
ENTER INTO A CONTRACT FOR LANDSCAPING AND
IRRIGATION MAINTENANCE AT THE HIGHWAY 73
BUSINESS PARK WITH AFFORDABLE LAWN AND
TRACTOR SERVICE OF PORT ARTHUR, TEXAS
P. R. No. 18286
April 8, 2014 CS
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY OF PORT
ARTHUR SECTION 4A ECONOMIC DEVELOPMENT
CORPORATION TO ENTER INTO A CONTRACT FOR
LANDSCAPING AND IRRIGATION MAINTENANCE AT
THE HIGHWAY 73 BUSINESS PARK WITH
AFFORDABLE LAWN AND TRACTOR SERVICE OF
PORT ARTHUR, TEXAS
WHEREAS, on April 7, 2014, the Board of Directors of the City of Port Arthur Section
4A Economic Development Corporation (the "PAEDC ") approved the quote for landscaping and
irrigation maintenance for the Highway 73 Business Park provided by Affordable Lawn &
Tractor Service for $34.50 per acre; and
WHEREAS, the City of Port Arthur's Purchasing Manager and a PAEDC representative
reviewed all quotes submitted for landscaping and irrigation maintenance; and
WHEREAS, the lowest quote was submitted by Williams Transport of Lumberton,
Texas, but the PAEDC Board approved the quote from Affordable Lawn and Tractor Service of
Port Arthur, Texas based on prior performance of landscaping and irrigation maintenance
services, and as the quote was less than five (5) percent greater as denoted in Exhibit "A ";
allowing PAEDC to award the contract to Affordable Lawn and Tractor Service pursuant to
§271.9051, Local Government Code; and
WHEREAS, PAEDC recommends awarding the contract for landscaping and irrigation
maintenance to Affordable Lawn and Tractor Service in the amount of $34.50 per acre for a
period of twelve (12) months with an option to renew for an additional twelve month period.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council of the City of Port Arthur approves the award of the
quote and authorizes execution of a contract between PAEDC and Affordable Lawn and Tractor
Service for landscaping and irrigation maintenance of the Highway 73 Business Park in the
amount of $34.50 per acre for a period of twelve (12) months with an option to renew for an
additional twelve month period.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED on this day of A.D., 2014,
at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES:
Mayor
Councilmembers
•
NOES:
Deloris "Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
#1067705 Page 2
APPROVED:
Floyd Batiste, PAEDC CEO
APPROVED AS TO FORM:
Guy N. Goodson, PAEDC Attorney
APPROVED AS TO FORM:
i
Valecia . Tizeno 0 ity Attorney
#1067705 Page 3
EXHIBIT "A"
DELORIS "BOBBIE" PRINCE, MAYOR r:,un; JOHN A. COMEAUX. P „G
HAROLD DOU Cit o fltr
CET, SR. MAYOR PRO TEM I ACTING CITY MANAGER
COUNCIL MEMBERS: �� SHERRI BELLARD
RAYMOND SCOTT, JR. o r t r l It r CITY SECRETARY
ELIZABETH 'LIZ. SEGLER
MORRIS ALBRIGHT Terns VAL TIZENO
JOHN BEARD, JR. CITY ATTORNEY
ROBERT E. WILLIAMSON
DERRICK FREEMAN
KERRY "TWIN” THOMAS
April 3, 2014
Floyd Batiste, CEO
PAEDC
RE: Quote -- Grass Cutting of Hwy 73 Business Park
On March 31, 2014, we received five (5) quotes for the above referenced service.
The low quote was submitted by Williams Transport of Lumberton, Texas in the amount of S33.50
per acre. However, Affordable Lawn and Tractor Service of Port Arthur, Texas submitted a quote of
$34.50 per acre which is within five percent (5 %) of the lowest quote. According to Section 271.905
of the Texas Local Government Code, `the local government may enter into a contract with the
bidder whose principal place of business is in the local government.' Our evaluation of the
experience and reputation of Affordable Lawn and Tractor Service indicates that they are capable
of completing the work required. Therefore, we recommend the award of a contract for Grass
Cutting of Hwy 73 Business Park go to Affordable Lawn and Tractor Service of Port Arthur, Texas
in the amount of $34.50 per acre for a period of twelve (12) months from the date of execution.
The original quote document, copies of the quotes and bid tabulation are included for your review.
1#
olanda Scypion - Goudeaux
Purchasing Assistant
P.O BOX 1089 • PORT ARTHUR, TEXAS 77041 -1089 • 409/983 -81 15 • FAX 409/983 -8291
Ginn CITY OF PORT ARTHUR TEXAS
1 ., '� I.., Bid Tabulation
ort rllrur
Texas GRASS CUTTING OF HWY 73 BUSINESS PARK
April 1, 2014
• Name of Bidder
Joey's Tractor U.B. Affordable Lawn &
Service. Construction Tractor Service Williams Transport Ed Lawn Services
Item # UOM Description
Mowing EDC .
1 Per acre Business Park $37.50 $400.00. $34.50 $33.50 $500.00
Location Port Arthur Port Arthur Port Arthur Lumberton Port Arthur
r
_Adica(k/. •ta 9.. ,4 Ems. ; . tt I. ..■
Y.'f. Scypion -Gou .-el , Purchasing Assistant _
Date
•
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