HomeMy WebLinkAboutAPRIL 1, 2014 REGULAR MEETING REGULAR MEETING — April 1, 2014
I. INVOCATION, PLEDGE & ROLL CALL
Councilmember Freeman gave the invocation followed with the pledge to the flag.
The City Council of the City of Port Arthur met in Regular Session on Tuesday, April 1,
2014 at 5:30 p.m. in the City Council Chamber, City Hall, with the following members
present: Mayor Deloris "Bobbie" Prince; Mayor Pro Tem Robert E. "Bob" Williamson;
Councilmembers Raymond Scott, Jr., Morris Albright, III., Willie "Bae" Lewis, Jr., Derrick
Freeman and Kerry "Twin" Thomas; Interim City Manager John A. Comeaux, P.E., City
Secretary Sherri Bellard, City Attorney Valecia R. Tizeno, and Sergeant At Arms Chief of
Police Mark Blanton.
Councilmember Elizabeth "Liz" Segler was absent from the Regular Meeting.
II. PROCLAMATIONS & MINUTES
Proclamations
The Mayor issued the following Proclamations:
April 11 -13, 2014 as "Global Youth Service Days"
April, 2014 as "Fair Housing Month"
April, 2014 as "Sexual Assault Awareness Month"
April 6 -12, 2014 "National Crime Victim's Rights Week"
Minutes
January 21, 2014 Regular Meeting
January 30, 2014 Special Executive Meeting
February 4, 2014 Special Executive Meeting
Upon the motion of Councilmember Freeman, seconded by Councilmember Thomas and
carried, the above - mentioned Minutes were adopted.
IV. PUBLIC HEARINGS — 6:00 P.M.
(1) To Consider 214 -02 (Sup #221) — Specific Use Permit For
Lenin Ruiz For The Operation Of An Auto Wrecker /Storage
Facility On 0.41546 Acre Of Land Consisting Of All Of Lots
26, 27 And 28, Block 27, Griffing Addition, (A.K.A. 3517 25
Street), Port Arthur, Jefferson County, Texas
The above - mentioned Public Hearing was cancelled.
III. PETITIONS & COMMUNICATIONS
A. Speakers — None
B. Presentations
Valecia Tizeno, City Attorney, Regarding The Initial
Roundtable Workshop With Companies That Have
Industrial District Agreements With The City Of Port Arthur
Held On March 28, 2014.
The City Attorney gave the above - mentioned presentation.
C. Employee Recognition — None
D. Correspondence — None
V. UNFINISHED BUSINESS — None
VI. CONSENT AGENDA
Upon the motion of Councilmember Albright, seconded by Mayor Pro Tem Williamson
that the following Consent Agenda items were adopted with the exception of Item A.,
Proposed Resolutions No. 18171, 18246, 18247, 18248 and 18257:
(B) Mayor, Deloris Prince:
Beaumont, Texas. Meetings At The South East Texas
Regional Planning Commission
Dates Of Trips, Various $55.37
Resolutions — Consent
(2) P.R. No. 18207 — A Resolution Pertaining To The
Department Of The Army License And The Sabine Neches
Waterway Project, Sabine Neches Canal
Proposed Resolution No. 18207 was adopted becoming Resolution No. 14 -150.
(3) P.R. No. 18218 — A Resolution Amending The 2014 Contract
Between The City Of Port Arthur And The Department Of
State Health Services To Extend The Contract Period To
September 30, 2014, Revise Paragraph M In Section 1 And
The Administrative Rate In Section VIII, And Increasing
Funds From $295,105.00 to $588,147.00
Proposed Resolution No. 18218 was adopted becoming Resolution No. 14 -151.
(4) P.R. No. 18236 — A Resolution Designating The Early Voting
Ballot Board, Deputy Lead And Alternate Lead Early Voting
Clerks, Election Day Presiding Judges And Alternate
Judges, As Well As Appointing The Presiding Judge,
Alternate Judge, Tabulation Supervisor, Ballot Production
Specialist, Counting Station Manager And Election Records
General Custodian Of The Central Counting Station For The
May 10, 2014 General Election
UNA RESOLUCION DESIGNANDO LA TABLA DE BOLETAS
PARA LA VOTACION TEMPRANA, DIPUTADO PRINCIPAL Y
SECRETARIOS ALTERNATIVOS DE VOTACION TEMPRANA,
JUECES QUE PRESIDEN EL DIA DE ELECCIONES Y JUECES
ALTERNATIVOS, TAMBIEN APUNTANDO EL JUEZ, JUEZ
ALTERNATIVO, SUPERVISOR DE TABULACIONES,
ESPECIALISTA DE PRODUCCION DE BOLETAS, GERENTE DE
LA ESTACION DE CONTEO Y EL CUSTODIO GENERAL DE
REGISTROS ELECTORALES DE LA ESTACION CENTRAL DE
CONTEO PARA LAS ELECCIONES GENERALES DEL 10 DE
MAYO 2014
Proposed Resolution No. 18236 was adopted becoming Resolution No. 14 -152.
(8) P.R. No. 18250 — A Resolution Authorizing The City
Manager To Execute Change Order No. 3 Between The City
Of Port Arthur And Excavators & Constructors, LTD., And
Change Order No. 3 With The General Land Office (GLO)
For The Highway 87 Water Transmission Line Project,
Increasing The Contract Term By Seventeen (17) Days Due
To Rain Delays, To A New Term Of 299 Days
Proposed Resolution No. 18250 was adopted becoming Resolution No. 14 -153.
City Council Minutes 2
Regular Meeting — April 1, 2014
(9) P.R. No. 18251 — A Resolution Authorizing The City
Manager To Execute Change Order No. 1 Between The City
Of Port Arthur And Placo, LTD; For The Sabine Pass
Metering Facility, Increasing The Contract Time By Twenty -
Two (22) Days Due To Inclement Weather Conditions, To A
New Term Of 112 Days
Proposed Resolution No. 18251 was adopted becoming Resolution No. 14 -154.
(10) P.R. No. 18252 — A Resolution Authorizing Extensions Until
December 31, 2014, To The Contracts With Affordable
Lawn And Tractor Of Port Arthur, Texas, For Groups E And F
For Grounds Maintenance For The Utility Operations
Department, In An Amount Not To Exceed $4,050.00 For
Group E, And $24,900.00 For Group F. Funds Are Available
In Account No. 410- 1255 - 532.59 -00
Proposed Resolution No. 18252 was adopted becoming Resolution No. 14 -155.
(11) P.R. No. 18253 — A Resolution Authorizing Extensions Until
December 31, 2014, To The Contracts With Joey's Tractor
Service Of Port Arthur, Texas, For Groups A, B, And G, For
Grounds Maintenance For The Utility Operations
Department, In An Amount Not To Exceed $18,460.00 For
Groups A & B, And $5,596.00 For Group G. Funds Are
Available In Account No. 410 -1255- 532.59 -00
Proposed Resolution No. 18253 was adopted becoming Resolution No. 14 -156.
(12) P.R. No. 18254 — A Resolution Authorizing An Extension
Until December 31, 2014, To The Contract With Amelia
Lawn Care And Landscaping Service Of Groves, Texas, For
Groups C And D, For Grounds Maintenance For The Utility
Operations Department, In An Amount Not To Exceed
$7,640.00. Funds Are Available In Account No. 410 -1255-
532.59 -00
Proposed Resolution No. 18254 was adopted becoming Resolution No. 14 -157.
(13) P.R. No. 18256 — A Resolution Authorizing The City
Manager To Execute The Second Year Of A Three Year
Renewable Contract Between The City Of Port Arthur And
Hollier Construction Of Groves, Texas, For Slip -Form
Placement Of Concrete On A Unit Cost Basis, For The Not To
Exceed Amount Of $100,000.00. Accounts 001 -1203-
531.36 /51/86 And CDBG Street Project Accounts
Proposed Resolution No. 18256 was adopted becoming Resolution No. 14 -158.
(15) P.R. No. 18262 — A Resolution Authorizing The City Manage
To Enter Into A Purchase Agreement With Imagenet
Consulting Of Houston, Texas, For The Purchase Of
Additional Laser fiche Client Licenses And Maintenance For
The Amount Of $7,963.50. Funding Available In Account
001 -1034- 515.57 -00
Proposed Resolution No. 18262 was adopted becoming Resolution No. 14 -159.
(16) P.R. No. 18265 — A Resolution Authorizing The City
Manager To Execute Change Order No. 1 To The Contract
Between The City Of Port Arthur And L & L General
Contractors Of Beaumont, Texas, For The Construction Of
The Pleasure Island Recreation Corridor Trail, Section 2,
City Council Minutes 3
Regular Meeting — April 1, 2014
Increasing The Contract Amount By $2,995.68 To A New
Contract Amount Of $93,606.68
Proposed Resolution No. 18265 was adopted becoming Resolution No. 14 -160.
(17) P.R. No. 18266 — A Resolution Authorizing The Execution
Of A Contract For The Purchase Of Repair Clamps, For One
Year, For The Utility Operations Department With H D
Supply Of Beaumont, Texas, In The Total Not To Exceed
Amount Of $134,112.05 Annually. Funds Are Available In
Account No. 410 - 1253 - 532.35 -00 & 410 -1255- 532.33 -00
Proposed Resolution No. 18266 was adopted becoming Resolution No. 14 -161.
(18) P.R. No. 18270 — A Resolution Authorizing The Execution
Of An Amendment To The Agreement Between Linebarger,
Goggan, Blair & Sampson And The City Of Port Arthur As To
Extend The Agreement Expiration Date, February 28, 2014
To July 1, 2014. Funds Available In Account No. 001 -1011-
513.56 -00
Proposed Resolution No. 18270 was adopted becoming Resolution No. 14 -162.
VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON - CONSENT
Consent Item
(A) Expense Reports
Councilmember, Willie "Bae" Lewis, Jr.:
Washington, D.C. For The National League Of Cities
Conference
March 8 -12, 2014
$3,365.95
The Mayor introduced the above - mentioned Proposed Item A.
The motion was made by Councilmember Lewis and seconded by Councilmember
Freeman that Item A be adopted.
The following roll call vote was taken on the motion to adopt Proposed Item A:
Councilmember Albright "Yes"
Councilmember Freeman "Yes"
Councilmember Lewis "Yes"
Councilmember Scott "Yes"
Councilmember Thomas "Yes"
Mayor Pro Tem Williamson "Yes"
Mayor Prince "Yes"
Proposed Item A was adopted.
Consent - Resolutions
(1) P. R. No. 18171 — A Resolution Authorizing The City
Manager To Enter Into A Contract With American Facility
Services, Of Alpharetta, Georgia, For Janitorial Services For
The Police Department, Fire Administration And Municipal
Court Buildings, In An Amount Not To Exceed $46,800.00
Annually. Funds Available In Account No. 001 -1101-
521.32 -00
The Mayor introduced the above - mentioned Proposed Resolution.
City Council Minutes 4
Regular Meeting — April 1, 2014
The motion was made by Councilmember Albright and seconded by Mayor Pro Tem
Williamson that Proposed Resolution No. 18171 be adopted.
Port Arthur Police Chief Mark Blanton appeared before the City Council to answer
inquiries regarding the above - mentioned contract.
The following roll call vote was taken on the motion to adopt Proposed Resolution No.
18171:
Councilmember Albright "Yes"
Councilmember Freeman "Yes"
Councilmember Lewis "Yes"
Councilmember Scott "Yes"
Councilmember Thomas "Yes"
Mayor Pro Tem Williamson "Yes"
Mayor Prince "Yes"
Proposed Resolution No. 18171 was adopted becoming Resolution No. 14 -163.
The caption of Resolution No. 14 -163 reads as follows:
RESOLUTION NO. 14 -163
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO ENTER INTO A CONTRACT WITH
AMERICAN FACILITY SERVICES, OF
ALPHARETTA, GEORGIA, FOR JANITORIAL
SERVICES FOR THE POLICE DEPARTMENT,
FIRE ADMINISTRATION AND MUNICIPAL
COURT BUILDINGS, IN AN AMOUNT NOT TO
EXCEED $46,800.00 ANNUALLY. FUNDS
AVAILABLE IN ACCOUNT NO. 001 -1101-
521.32 -00
(5) P.R. No. 18246 — A Resolution Authorizing A Consulting
Contract With Muniservices, LLC For Sales Tax Compliance
Review On A Contingency Fee Basis. Providing For Payment
Of 35% Of Sales Tax Recovered And A Sales Tax Analysis
And Reporting Services Package (STARS) In An Amount
Not To Exceed $8,000.00 Account #001- 1031- 515.54 -00
The Mayor introduced the above - mentioned Proposed Resolution.
The motion was made by Councilmember Albright and seconded by Councilmember
Freeman that Proposed Resolution No. 18246 be adopted.
The following roll call vote was taken on the motion to adopt Proposed Resolution No.
18246:
Councilmember Albright "Yes"
Councilmember Freeman "Yes"
Councilmember Lewis "Yes"
Councilmember Scott "Yes"
Councilmember Thomas "Yes"
Mayor Pro Tem Williamson "Yes"
Mayor Prince "Yes"
Proposed Resolution No. 18246 was adopted becoming Resolution No. 14 -164.
The caption of Resolution No. 14 -164 reads as follows:
City Council Minutes 5
Regular Meeting — April 1, 2014
RESOLUTION NO. 14 -164
A RESOLUTION AUTHORIZING A CONSULTING
CONTRACT WITH MUNISERVICES, LLC FOR
SALES TAX COMPLIANCE REVIEW ON A
CONTINGENCY FEE BASIS. PROVIDING FOR
PAYMENT OF 35% OF SALES TAX RECOVERED
AND A SALES TAX ANALYSIS AND REPORTING
SERVICES PACKAGE (STARS) IN AN AMOUNT
NOT TO EXCEED $8,000.00 ACCOUNT #001-
1031- 515.54 -00
(6) P.R. No. 18247 — A Resolution Pertaining to an Agreement
Between The City Of Port Arthur And Carl Parker; Funding
Available In Account No. 001 -1003- 512.59 -00, Project No.
M97913
The Mayor introduced the above - mentioned Proposed Resolution.
The motion was made by Councilmember Lewis and seconded by Councilmember
Albright that Proposed Resolution No. 18247 be adopted.
Human Resource Director Albert Thigpen appeared before the City Council to answer
inquiries regarding the above - mentioned payment.
The following roll call vote was taken on the motion to amend Proposed Resolution No.
18247:
Councilmember Albright "Yes"
Councilmember Freeman "Yes"
Councilmember Lewis "No"
Councilmember Scott "No"
Councilmember Thomas "Yes"
Mayor Pro Tem Williamson "Yes"
Mayor Prince "Yes"
Proposed Resolution No. 18247 was adopted becoming Resolution No. 14 -165.
The caption of Resolution No. 14 -165 reads as follows:
RESOLUTION NO. 14 -165
A RESOLUTION PERTAINING TO AN
AGREEMENT BETWEEN THE CITY OF PORT
ARTHUR AND CARL PARKER; FUNDING
AVAILABLE IN ACCOUNT NO. 001 -1003-
512.59 -00, PROJECT NO. M97913
(7) P.R. No. 18248 — A Resolution As It Pertains To A
Consultant Agreement With Carl R. Griffith & Associates
For Professional Consulting Services
The Mayor introduced the above - mentioned Proposed Resolution.
The motion was made by Councilmember Freeman and seconded by Councilmember
Lewis that Proposed Resolution No. 18248 be adopted.
The following roll call vote was taken on the motion to amend Proposed Resolution No.
18248:
Councilmember Albright "Yes"
Councilmember Freeman "Yes"
Councilmember Lewis "Yes"
City Council Minutes 6
Regular Meeting — April 1, 2014
Councilmember Scott "Yes"
Councilmember Thomas "Yes"
Mayor Pro Tem Williamson "Yes"
Mayor Prince "Yes"
Proposed Resolution No. 18248 was adopted becoming Resolution No. 14 -166.
The caption of Resolution No. 14 -166 reads as follows:
RESOLUTION NO. 14 -166
A RESOLUTION AS IT PERTAINS TO A
CONSULTANT AGREEMENT WITH CARL R.
GRIFFITH & ASSOCIATES FOR PROFESSIONAL
CONSULTING SERVICES
(14) P. R. No. 18257 — A Resolution Pertaining To Request
Submitted By The Law Firm Of Langston Scott Adams
(Requested By Councilmember Lewis)
The Mayor introduced the above - mentioned Proposed Resolution.
The motion was made by Councilmember Lewis and seconded by Councilmember Scott
that Proposed Resolution No. 18257 be adopted.
The motion was made by Mayor Pro Tem Williamson and seconded by Councilmember
Albright that Proposed Resolution No. 18257 be removed from the agenda.
The following roll call vote was taken on the motion to remove Proposed Resolution No.
18257 from the agenda:
Councilmember Albright "Yes"
Councilmember Freeman "Yes"
Councilmember Lewis "No"
Councilmember Scott "No"
Councilmember Thomas "Yes"
Mayor Pro Tem Williamson "Yes"
Mayor Prince "Yes"
B. Ordinances
(1) P. O. No. 6337 — An Ordinance Amending Section 78 -269
(B) (1) Of The Code Of Ordinances Of The City Of Port
Arthur As It Pertains To Travel Expenses (Requested By
Councilmember Lewis)
The Interim City Manager introduced the above - mentioned Proposed Ordinance.
The motion was made by Councilmember Lewis and seconded by Councilmember Scott
that Proposed Ordinance No. 6337 be adopted.
Councilmember Lewis called a Point of Order for Mayor Pro Tem Williamson to cease his
line of discussion:
Councilmember Albright "No"
Councilmember Freeman "Yes"
Councilmember Lewis "No"
Councilmember Scott "No"
Councilmember Thomas "No"
Mayor Pro Tem Williamson "Yes"
Mayor Prince "Yes"
The Mayor made the following statement for record:
City Council Minutes 7
Regular Meeting — April 1, 2014
In reference to what was said earlier by Councilmember Lewis, the young
lady who is tasked with working for the Council and Mayor makes the
travel arrangements for the Councilmembers. She takes care of their
expense reports. I don't touch any of it, not any of it. I don't see your
travel arrangements; I don't see your receipts, I don't see anything until it
gets on your agenda, and I know what the intent of this is. And that's
perfectly okay but just for the record, because it's being taped I have
absolutely nothing to do with — because if I had that two- hundred and fifty
dollar cab ride I would have requested some proof for that. But I have
nothing to do with that. I do not touch any of your stuff.
The following roll call vote was taken on the motion to adopt Proposed Ordinance No.
6337:
Councilmember Albright "No"
Councilmember Freeman "No"
Councilmember Lewis "Yes"
Councilmember Scott "Yes"
Councilmember Thomas "No"
Mayor Pro Tem Williamson "No"
Mayor Prince "No"
The motion to adopt Proposed Ordinance No. 6337 failed.
(2) P.O. No. 6376 — An Ordinance Amending Ordinance No. 14-
01 Providing For The Conduct Of The May 10, 2014,
General Election For The Purpose Of Electing Six (6)
Councilmembers In The City Of Port Arthur, Texas;
Declaring An Unopposed Candidate Elected For District 3
And Providing For A Joint Election With The Port Arthur
Independent School District, And Cancelling The Conduct
Of A Joint Election With The Sabine Pass Port Authority And
The Sabine Pass Independent School District In Accordance
With Chapter 271 Of The Texas Election Code, And
Providing For The Publication Of The Election Notice
UNA ORDENANZA QUE EMENDA LA ORDENANZA NO. 14 -01
QUE PROVEE PARA LA CONDUCTA DE LAS ELECCIONES
GENERAL EL 10 DE MAYO, 2014 CON EL PROPOSITO DE
ELEGIR A SEIS (6) MIEMBROS DEL CONSEJO MUNICIPAL
DE PORT ARTHUR, TEXAS; DECLARA UN CANDIDATO SIN
OPOSICION ELEGIDO PARA EL DISTRITO NOMERO 3 Y QUE
PROVEE PARA UNA ELECCION JUNTO AL DISTRITO
ESCOLAR INDEPENDIENTE DE PORT ARTHUR Y
CANCELANDO LA CONDUCTA DE UNA ELECCION JUNTO EL
AUTORIDAD DEL PUERTO DE SABINE PASS Y EL DISTRITO
ESCOLAR INDEPENDIENTE DE SABINE PASS ACUERDO EL
CAPITULO 271 DEL CODIGO DE ELECCIONES DE TEXAS, Y
QUE PROVEE PARA LA PUBLICACION DE ESTE AVISO DE
ELECCIONES
The Interim City Manager introduced the above - mentioned Proposed Ordinance.
The motion was made by Councilmember Thomas and seconded by Councilmember
Freeman that Proposed Ordinance No. 6376 be adopted.
The following roll call vote was taken on the motion to adopt Proposed Ordinance No.
6376 as amended:
Councilmember Albright "No"
Councilmember Freeman "Yes"
Councilmember Lewis "Yes"
Councilmember Scott "Yes"
Councilmember Thomas "Yes"
City Council Minutes 8
Regular Meeting — April 1, 2014
Mayor Pro Tem Williamson "Yes"
Mayor Prince "Yes"
Proposed Ordinance No. 6376 was adopted as amended becoming Ordinance No. 14-
11.
The caption of Ordinance No. 14 -11 reads as follows:
ORDINANCE NO. 14 -11
AN ORDINANCE AMENDING ORDINANCE NO.
14 -01 PROVIDING FOR THE CONDUCT OF THE
MAY 10, 2014, GENERAL ELECTION FOR THE
PURPOSE OF ELECTING SIX (6)
COUNCILMEMBERS IN THE CITY OF PORT
ARTHUR, TEXAS; DECLARING AN UNOPPOSED
CANDIDATE ELECTED FOR DISTRICT 3 AND
PROVIDING FOR A JOINT ELECTION WITH THE
PORT ARTHUR INDEPENDENT SCHOOL
DISTRICT, AND CANCELLING THE CONDUCT OF
A JOINT ELECTION WITH THE SABINE PASS
PORT AUTHORITY AND THE SABINE PASS
INDEPENDENT SCHOOL DISTRICT IN
ACCORDANCE WITH CHAPTER 271 OF THE
TEXAS ELECTION CODE, AND PROVIDING FOR
THE PUBLICATION OF THE ELECTION NOTICE
UNA ORDENANZA QUE EMENDA LA ORDENANZA
NO. 14 -01 QUE PROVEE PARA LA CONDUCTA DE
LAS ELECCIONES GENERAL EL 10 DE MAYO,
2014 CON EL PROPOSITO DE ELEGIR A SEIS (6)
MIEMBROS DEL CONSEJO MUNICIPAL DE PORT
ARTHUR, TEXAS; DECLARA UN CANDIDATO SIN
OPOSICION ELEGIDO PARA EL DISTRITO
NOMERO 3 Y QUE PROVEE PARA UNA ELECCION
JUNTO AL DISTRITO ESCOLAR INDEPENDIENTE
DE PORT ARTHUR Y CANCELANDO LA
CONDUCTA DE UNA ELECCION JUNTO EL
AUTORIDAD DEL PUERTO DE SABINE PASS Y EL
DISTRITO ESCOLAR INDEPENDIENTE DE
PASS ACUERDO EL CAPITULO 271 DEL
CODIGO DE ELECCIONES DE TEXAS, Y QUE
PROVEE PARA LA PUBLICACION DE ESTE AVISO
DE ELECCIONES
VIII. ADJOURNMENT OF MEETING
Upon the motion by Councilmember Freeman, seconded by Councilmember Thomas
and carried unanimously, the City Council adjourned their meeting 9:48 a.m.
An audio -tape of this meeting is on file in the office of the City Secretary and is made a
part of the official minutes of this meeting.
MAYOR DELORIS "BOBBIE" PRINCE
ATTEST:
CITY SECRETARY SHERRI BELLARD
END OF REGULAR MEETING HELD: April 1, 2014
APPROVED •
City Council Minutes 9
Regular Meeting — April 1, 2014