HomeMy WebLinkAboutPR 18282: 10 MONTH EXTENSION TO CIVIL CONCEPTS, INC. FOR DESIGN AND OVERSIGHT OF CONCRETE SLABS FOR BUS SHELTERS TRANSIT DEPARTMENT
MEMORANDUM
TO: John A. Comeaux, P.E., Interim City Manager and City Council
FROM: Colleen Russell, Transit Director
SUBJECT: P.R. NO.18282; Civil Concepts Extension
DATE: April 6, 2013
RECOMMENDATION:
It is recommend that the Interim City Manager and Council approve Proposed Resolution
No.18282 authorizing a ten month extension to the existing contract with Civil Concepts,
Inc., of Pasadena, Texas, to perform oversight and design work for the installation of nine
(9) concrete slabs for new bus shelters for the Transit Department.
BACKGROUND:
On October 2, 2012, Council approved Resolution No.12 -485 authorizing Civil Concepts,
Inc., of Pasadena, Texas, to perform oversight and design work for the installation of nine
(9) concrete slabs for new bus shelters for the Transit Department. Since this time, there
have been two (2) extensions per Resolutions 13 -014 and 13 -432. The extensions were
deemed necessary due to TXDOT's required review for the drawings and approval, as per
correspondence with the engineers. Nevertheless, it was discovered that with street and
sidewalk improvements over the last twenty (20) months, the previous drawings had to be
revised since manholes and other features exists where construction of the ramp and
sidewalks would now exist. Therefore, new TXDOT reviews and approval are required.
Since the contractor awaits other documents and TXDOT specific materials, work will
not begin until the end of April 2014.
BUDGETARY /FISCAL EFFECT:
Funding for this project has been allocated through Grant TX -90 -X916 and available in
account numbers 401 - 1509 - 561.89 -00. The remains of the funds will come from TX90-
Y106
STAFFING /EMPLOYEE EFFECT:
None.
SUMMARY:
The recommendation is to extend the existing contract for Civil Concepts, Inc. of
Pasadena, Texas, for the design and oversight for the installation of nine (9) concrete
slabs for new bus shelters for the Transit Department.
P.R. No. 18282
04/06/2014 CWR
RESOLUTION NO.
A RESOLUTION AUTHORIZING A TEN (10) MONTH EXTENSION TO
CIVIL CONCEPTS, INC., OF PASADENA, TEXAS, FOR THE DESIGN
AND OVERSIGHT OF CONCRETE SLABS FOR BUS SHELTERS.
WHEREAS, per Resolution No. 12 -485 dated October 16, 2012, the City of Port Arthur
entered into a contract with Civil Concepts Inc., of Pasadena, Texas, for the design and oversight
of concrete bus slabs (locations are delineated in Exhibit "A "); and,
WHEREAS, per Resolution Nos. 13 -014 and 13 -432, the City Council previously
authorized extensions due to unforeseen contractual issues with the Texas Department of
Transportation; and,
WHEREAS, due to improvements to streets and sidewalks over the last twenty (20)
months, the previous drawings submitted had to be revised and require the Texas Department of
Transportation to review and approve the new drawings; and,
WHEREAS, due to the additional contractual issues with the Texas Department of
Transportation, it is necessary to extend the City's internal completion date an additional ten (10)
month (November 30, 2014).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct.
THAT, the City Council hereby authorizes, for the purpose of maintaining the City's
awareness of the contract's progression, a ten (10) month extension of the contract with Civil
Concepts, Inc., of Pasadena, Texas, for the design and oversight of concrete slabs for bus
shelters.
P.R. No. 18282
04/06/2014 CWR
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this day of April A.D. 2014, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES:
Mayor:
Council Members:
NOES:
Deloris "Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Valecia R. izeno, I Attorney
APPROVED FOR ADMINISTRATON:
John A Comeaux,.P.E.
Interim, City Manager
Colleen Russell, 10 irecfozl of Transit
/
Shawna Tubbs, Purchasing Manager
EXHIBIT "A"
(Location for ramps and Sidewalks in line with the
American Disability Act )
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