HomeMy WebLinkAboutPR 18260: SOUTEX SURVEYORS REMOVAL AND REPLACEMENT OF 335 LINEAR FEET OF 66" RCP STORMWATER PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO John A. Comeaux, P.E., Interim City Manager
FROM Rawetts T. Baaheth, Sr., Assistant City Engineer
SUBJECT P.R. #18260 — Contract Extension with Soutex Surveyors and Engineers
DATE 08 April 2014
RECOMMENDATION:
I recommend that the City Council approve Proposed Resolution No. 18260, authorizing a
contract extension with Soutex Surveyors and Engineers from February 15, 2014 to October 10,
2014, to perform the engineering services for the removal and replacement of approximately
335 linear feet of 66" diameter reinforced concrete pipe along Shreveport Avenue from Procter
Street to 5 Avenue for no additional cost.
BACKGROUND:
In Resolution 13 -530, the City of Port Arthur entered into a contract with Soutex Surveyors
and Engineers which the contract ends on February 14, 2014. A contract extension is
necessary to continue the performance of engineering services. I recommend that the City
Council approve Proposed Resolution No. 18260, authorizing a contract extension with Soutex
Surveyors and Engineers from February 15, 2014 to October 10, 2014, to perform the
engineering services for the removal and replacement of approximately 335 linear feet of 66"
diameter reinforced concrete pipe along Shreveport Avenue from Procter Street to 5 Avenue
for no additional cost.
BUDGETARY /FISCAL EFFECT:
Funding is available in account 001 -1202- 531.54 -00.
EMPLOYEE /STAFF EFFECT:
None
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 18260, authorizing a
contract extension with Soutex Surveyors and Engineers from February 15, 2014 to October 10,
2014, to perform the engineering services for the removal and replacement of approximately
335 linear feet of 66" diameter reinforced concrete pipe along Shreveport Avenue from Procter
Street to 5 Avenue for no additional cost.
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R. etts T. Baahe , Sr.
Assistant City Engineer
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P.R. 18260
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
A CONTRACT EXTENSION FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF PORT ARTHUR AND SOUTEX SURVEYORS
AND ENGINEERS OF PORT ARTHUR, TEXAS TO PROVIDE THE
ENGINEERING SERVICES FOR REMOVAL AND REPLACEMENT OF
APPROXIMATELY 335 LINEAR FEET OF 66" RCP STORMWATER
ON SHREVEPORT AVENUE FROM PROCTER STREET TO 5
STREET FOR NO ADDITIONAL COST. ACCOUNT 001 -1202-
531.54 -00.
WHEREAS, per Resolution 13 -530 the City of Port Arthur entered into a contract
with Soutex Surveyors and Engineers to provide engineering services for the removal
and replacement of 66" diameter reinforced concrete pipe (RCP) storm sewer; and,
WHEREAS, the contract term was from December 16, 2013 to February 14,
2014; and,
WHEREAS, a contract extension from February 15, 2014 to October 10, 2014 is
needed to continue the engineering design services for this project; and,
WHEREAS, funding is available in account number 001 - 1202 - 531.54 -00;
now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to execute a contract extension
with Soutex Surveyors & Engineers for engineering services for the removal and
replacement of approximately 335 linear feet of 66" diameter reinforced concrete pipe
along Shreveport Avenue from Procter Street to 5 Street; for no additional cost,
P.R. 18260
funding being available in account 001- 1202 - 531.54 -00 in substantially the same form
as Exhibit "A "; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2014
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Mayor
Attest: APPROVED AS TO AVAILABILITY OF
FUNDS:
Sherri Bellard Deborah Echols, CPA
City Secretary Director of Finance
APPROVED AS TO FORM: s--/A ((
7/he Shawna Tubbs, C O
(� Purchasing Manager
Valecia Tiz •
City Attorney APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E.
Interim City Manager
EXHIBIT A
CONTRACT EXTENSION FOR
THE REMOVAL AND REPLACEMENT OF
APPROXIMATELY 335 LINEAR FEET OF 66"
DIAMETER RCP STORMWATER ON SHREVEPORT
AVENUE FROM PROCTER STREET TO 5 STREET IN
PORT ARTHUR, TEXAS
THIS AGREEMENT, made this day of , 2014, by and between
the City of Port Arthur, a municipal corporation organized under the laws of the State of
Texas, hereinafter called "OWNER" or "CITY ", and
Soutex Surveyors and Engineers a(n) Corporation herein acting by and
Individual, firm, partnership, or corporation
through Anthony Leger, RPLS, Vice President hereinafter called "CONTRACTOR ".
WITNESSETH: That for and in consideration of the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution 13 -530, the City entered into a 60 days contract which
expired on February 14, 2014. The parties hereby agree to extend said contract
until October 10, 2014.
2. The term "Contract Documents" means and includes the following:
(A) Agreement
Ad t for Bid
�v,— i
npo�T�.�e�ee��
(€)— Gcncral Information
(D) peci€ cations
(E) Proposal *
(F) Bidder's Information Sheet *
(G) Notice to Proceed
*These items were attached to the original letting contract. The
agreement only is included for this extension.
3. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
4. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies, each of
which shall be deemed an original on the date first written above.
Page 1
OWNER CONTRACTOR
CITY OF PORT ARTHUR SOUTEX SURVEYORS AND ENGINEERS
BY: BY:'
John A. Comeaux, P.E. Anthony Leger, RPLS
Interim City Manager Vice President
Page 2
70
TBPE Firm No. 5755
TBPLS Firm No. 10123800
��� 1► 3737 Doctors Drive
1G ., Port Arthur, TX 77642
4 SURVEYORS & ENGINEERS Office Fax (409) 983 2005
April 8, 2014
Mr. Rawetts Baaheth
City of Port Arthur
PO Box 1089
Port Arthur, Texas 77640
Dear Rawetts:
Soutex Surveyors & Engineers requests that our contract involving the repair of a 66" RCP
storm sewer on Shreveport Avenue be extended through October 10, 2014. Our original
contract is noted as Resolution 13 -530.
The reasons for the extension involves the following: 1) considering whether to clean and
televise the line prior to doing the work; 2) consideration given to handle as force account
work or go out for bids and have outside contractor do the work; 3) consideration was given
whether to repair the 66" line or replace it; the decision was made that a repair be made
rather than replace the line; 4) a set of plans are now ready to submit to the City to go out
for bids on the repair of the line.
As noted above, we request that the contract be extended through the completion of
construction, which is expected to be October 10, 2014. We hope that this request will be
granted and we can complete the contract. There will be no request for changes in our fees
for this project.
Respectfully submitted,
Anthony • - ident