HomeMy WebLinkAboutPR 18280: INCREASE BLANKET ORDER BY $2,750.00 AFFORDABLE LAWN AND TRACTOR SERVICE, GRASS CUTTING Memorandum
City of Port Arthur, Texas
Civic Center Department
TO: John A. Comeaux, P.E., Interim City Manager
FROM: Adam J. Saunders, Civic Center Director
DATE: 4/4/14
SUBJECT: Proposed Resolution No. 18280
RECOMMENDATION
The Civic Center request the City Council approve P.R. No. 18280 to increase the blanket
purchase order for grass- cutting and land maintenance services for the West Side Community
Complex, performed by Affordable Lawn and Tractor Service of Port Arthur, Texas, in the
amount of $2,750.00.
BACKGROUND
Affordable Lawn and Tractor Service is contracted for grass cutting services and landscape
maintenance at the West Side Community Complex. The volume of work was under- estimated
and therefore we are requesting an additional $2,750.00 added to the blanket purchase order.
BUDGETARY AND FISCAL EFFECT
This increase will be sufficient through the contract term of July 31, 2014.
STAFFING EFFECT
None.
SUMMARY
The Civic Center request the City Council approve P.R. No. 18280 to increase the blanket
purchase order for grass- cutting and land maintenance services for the West Side Community
Complex, performed by Affordable Lawn and Tractor Service of Port Arthur, Texas, in the
amount of $,750.00.
P. R. NO. 18280
4/4/14 AJS
PAGE 1
RESOLUTION NO.
A RESOLUTION APPROVING AN INCREASE IN THE
EXISTING BLANKET ORDER BY $2,750.00 FOR
AFFORDABLE LAWN AND TRACTOR SERVICE OF
PORT ARTHUR, TEXAS, FOR GRASS CUTTING AND
LAWN MAINTENANCE SERVICES FOR THE WEST SIDE
COMMUNITY COMPLEX, TO BE CHARGED TO
ACCOUNT NO. 001-1061-518.31.00
WHEREAS, the City of Port Arthur entered into a contract with Affordable Lawn and
Tractor Service of Port Arthur, Texas, for grass- cutting and lawn maintenance services for the
West Side Community Complex per Resolution No. 13 -320 dated July 23, 2013; and,
WHEREAS, due to the underestimated volume of work needed during the season, it is
necessary to increase the existing blanket purchase order by $2,750.00 through July 31, 2014.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council of the City of Port Arthur hereby approves an
increase to the existing blanket purchase order by $2,750.00 to cover the cost of grass- cutting
and land maintenance services for the West Side Community Complex.
Section 3. That, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED, AND APPROVED, this day of April, 2014 A.D., at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
P. R. NO. 18280
4/4/14 AJS
PAGE 2
AYES: Mayor:
Councilmembers:
NOES:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
aleci iz o, Ci A ey a-ss. b e A `y
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E., Interim City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
/1. /, J ,i
Deborah Echols, Finance Director
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Shawna Tubbs, Purchasing Manager