HomeMy WebLinkAboutPR 18267: CELL MORE COMMUNICATIONS OF HOUSTON, SOFTWARE SERVICE FOR 220 VEHICULAR GPS P.R. 18267
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PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO: John A. Comeaux, P. E., Interim City Manager
FROM: Allison Walker, Public Works Administrative Assistant
DATE: March 28, 2014
SUBJECT: P.R. 18267 — Cell More Communications for City Vehicle GPS
COMMENTS
RECOMMENDATION:
It is recommended that the City Council approved Proposed Resolution No. 18267 authorizing
the City Manager to execute an agreement with Cell More Communications of Houston, Texas
to renew the maintenance agreement for the GPS Fleet Tracking System for City vehicles for an
annual amount of $66,000.
BACKGROUND:
Due to an increase in the City's fleet, Cell More Communications of Houston, Texas will be
servicing 220 units at a monthly fee of $25 per unit for $5,500 per month ($66,000, annually).
There has been an increase of five units purchased or added within the last year increasing the
annual amount by $1,500.
BUDGETARY /FISCAL EFFECT:
Funds are provided in account no. 001 - 1201 - 531.43 -01
EMPLOYEE /STAFF EFFECT:
None.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No. 18267 authorizing the
City Manager to execute an agreement with Cell More Communications of Houston, Texas to
renew the maintenance agreement for GPS Fleet Tracking System for 220 City vehicles for an
annual amount of $66,000.
P.R. 18267
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH CELL MORE
COMMUNICATIONS OF HOUSTON, TEXAS FOR THE ANNUAL
SOFTWARE SERVICE FOR 220 VEHICULAR GPS AT $5,500 PER
MONTH FOR A TOTAL AMOUNT OF $66,000. FUNDS ARE
AVAILABLE IN ACCOUNT NO. 001-1201-531.43-01.
WHEREAS, Cell More Communications was selected per Resolution No. 09 -535 to
provide the vehicular GPS equipment and services and has been renewed every year since due to
it being the owner of the software; and,
WHEREAS, in the interest of providing continued proper tracking and maintenance of
the GPS Fleet Tracking System for City vehicles it is being requested that the City renew this
agreement for another year at a monthly fee of $5,500 per month for a total annual cost of
$66,000;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Manager is hereby authorized to renew the service agreement with Cell
More Communications of Houston, Texas (attached as Exhibit "A ") to provide GPS tracking of
City vehicles for the amount of $5,500 per month for a total annual cost $66,000, funding
available in account no. 001- 1201 - 531.43 -01; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED this the day of , A.D.
2014 at a meeting of the City of Port Arthur, Texas by the following vote:
P.R. 18267
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AYES: Mayor
Councilmembers:
Noes:
Deloris "Bobbie" Prince
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard alecia ize o
City Secretary • orney
o+, cha.yff
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
r /
John A. Comeaux, P. E. Deborah Echols, CPA
Interim City Manager Director of Finance
ity; (AM riCII(A)
Shawna Tubbs, CPPO
Purchasing Manager
P.R. 18267
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Exhibit "A"
0
SALES QUOTE
Premier GPS Tracking David Moore
5535 Memorial Dr. !,a lg. 281- 960 -1600
Suite F-451
Houston, TX 77007 dmoore a(�.premiergpstrackinq.com
Quote Prepared for:
Allison Walker
City of Port Arthur
409 - 983 -8511
allison.walker a4portarthur.net
Hardware and Monthly Service Pricing
All prices subject to applicable state and local taxes (not included).
NETWORKFLEET HARDWARE
Quantit Description Unit Price Extended
■
s , A LREAN EQUIPMENT .......... ...
� ., _ _ __ � �.,. DY OW
�..�..__. 1. $�. , $
$
1 Self Installed Hardware Total $ $
NOTES:
Third -party installation available :. $90 /unit - vehicles and $125 /unit equipment
NETWORKFLEET MONTHLY SERVICE (12 month term)
Quantity Description Unit/Month Extended
220 Vehicle Monitoring m(GPS+ Diagnostics) , ..,,..�.$ _ 25.00 1 $ 5,500.00!
fi
.A,.... .$
- ,
Mo Service Total $ 25.00 $ t,500.66
NOTES
[Yearly Renewal of GPS Service
• r -., a i°. ° v .-.. _ p.� sy " ..; y * q A
DELORIS "BOBBIE" PRINCE, .MAYOR i - 1,; JOHN COMEAUX
ROBERT E. "BOB" WILLIAMSON, MAYOR FRO TEM ACTING CITY MANAGER
COUNCIL MEMBERS: tidy of rt . _ ° ;' SHERRI BELLARD
RAYMOND SCOTT, 3R. ' . )t\ CITY SECRETARY
ELIZABETH, "LIZ" 'SELLER �
MORRIS ALBRIGHT, III VALECIA R. TIZENO
WILLIE "BA"E" LEWIS, JR. rt CITY ATTORNEY
DERRICK FREEMAN
KERRY "TWIN" THOMAS Tan
Cell More Communications — GPS for Fleet Vehicles
Original. Contract Period: May 28, 2013 to May 27, 2014
Original Contract Price: $25.00 per vehicle per month
Proposed Contract Renewal Period: May 28, 2014 . to May 27, 2015
ig I agree to renew my existing contract at the original contract price and proposed renewal period listed
above.
0 I disagree (if so, please give brief explanation)
Printed Name Telephone No 3 7 2- 6 Signa
Date fi t i c
Must be signed by a person 'having authority to bind the firm in a contract.
Purchasing Division /Finance Dept 1 Shawna Tubbs, CPPO, CPPB, Purchasing Manager
P.O. Box 10891444 4th Street 1 Port Arthur, Texas 776411 409.983.8160 1 Fax 409.983.8291
www.portarthur.nct 1 purchasinerportarthur.net