HomeMy WebLinkAboutPR 18258: ONE YEAR CONTRACT WITH TRI CITY EXTERMINATING CO., NOT TO EXCEED $1,500.00 P.R. 18258
03/21/14 CN
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO A ONE YEAR CONTRACT WITH TRI CITY
EXTERMINATING CO., OF NEDERLAND, TEXAS, IN AN
AMOUNT NOT TO EXCEED $1,500.00; FUNDS AVAILABLE IN
VARIOUS TRANSIT ACCOUNTS.
WHEREAS, there is a need to obtain pest control services for Transit Division
facilities; and,
WHEREAS, quotes were submitted by various vendors in the vicinity for the provision
of these services; and,
WHEREAS, specifications were transmitted regarding the sites to be treated and services
to be provided; and,
WHEREAS, four vendors submitted quotes, with only one vendor from Port Arthur, as
delineated in Exhibit "A "; and,
WHEREAS, Tri City Exterminating Co., of Nederland, Texas, was the lowest and most
responsive bidder in an amount not to exceed amount of $1,500 per year.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, that facts and opinions in the preamble are true and correct.
THAT, the City Manager is authorized to enter into the contract with Tri City
Exterminating Co., in an amount not to exceed $1,500 per year for pest control services for the
Transit's facilities, which include the maintenance building, terminal, and buses, in substantially
the same form as attached hereto as Exhibit `B ".
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
P.R. 18258
03/21/14 CN
READ, ADOPTED AND APPROVED this day of April, A.D. 2014 at a
meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES
Mayor: ;
Councilmembers: ;
NOES: .
Mayor
ATTEST:
City Secretary
APPROVED AS TO FORM:
ity o
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E.
Interim City Mana
d
Director of T ransi
P.R. 18258
03/21/14 CN
APPROVED AS TO AVAILABILTY OF FUNDS:
_ �� "r
irector of Finance
401 - 1505- 561.32 -00- (CONTRACTUAL SERVICES),
401 - 1503- 561.32 -00- (NON - VECHILCE OPERATIONS),
401 -1501- 561.32 -00- (TRANSIT TERMINAL); AND
401 -1506- 561.32 -00- (ELDERLY AND HANDICAP)
x2„41- (lam, )
Purchasing Manager
P.R. 18258
03/21/14 CN
Exhibit "A"
P.R. 18258
03/21/14 CN
Quotes and Instructions
Company City Quotes Date Received
AA- AmeriTex Nederland, TX $2,268/yr or 03/12/14
$189 /month
Aattaboy Termite Port Neches, TX $1,800 /yr or 03/13/14
and Pest Control $150 /month
Tri City Nederland, TX $1,500 /yr or 03/14/14
Exterminating Co $125 /month
Knock -Out Pest Port Arthur, TX $3000 /yr or 03/28/14
Control $250 /month
P.R. 18258
03/21/14 CN
Exhibit "B"
CONTRACT FOR PEST CONTROL
WITH TRI CITY EXTERMINATING CO.
FOR THE CITY OF PORT ARTHUR'S TRANSIT DEPARTMENT
THIS AGREEMENT, made this the day of 2014, by and between
the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY" and Tri City Exterminating Company, of Nederland, Texas.,
herein acting by and through hereinafter called "CONTRACTOR ".
WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set
forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this contract shall be from April , 2014 to April , 2015. The City can terminate
this contract at its convenience which includes, but is not limited to, funding not being available in
any budget cycle with ten (10) days written notice.
2. The Contractor will supply all requirements as per State Law to render pest control as set
forth by the U.S. Environmental Protection Agency for the City of Port Arthur Transit.
3. During, the term of this contract, the Contractor will furnish at his own expense all of the materials,
supplies, tools, equipment, labor and other services necessary to connection therewith, excepting
those supplies specifically not required of Contractor.
4. The CONTRACTOR agrees to perform all the work described in the specifications and
contract documents and to comply with the terms therein for the amount not to exceed
$1,500.00 /year or $125 /month.
5. The term "Contract Documents" means and includes the following:
1. Agreement
2. Quote
6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original
on the date first above written.
Page 1 of 2
Signed on the day of , 2014.
CITY OF PORT ARTHUR
BY:
John A. Comeaux, P.E.,
Interim City Manager
ATTEST:
Sherri Bellard, City Secretary
Signed on the _ day of , 2014.
TRI CITY EXTERMINATING COMPANY
BY:
Print Name:
Title:
WITNESS:
Print Name:
Title:
Page 2 of 2
3304 Spurlock Road
/ Nederland, TX 77627
EXTERMINATING CO. Phone (409) 724 -2843 (724- BUG'l:�}
Fax (tr 7241
�v 09 .
ww.ririt� @ gt.rr.cona
March 17, 2014
City of Port Arthur Transit
Attn: Craty Nellison
320 Dallas TPCL NO. 5063
Port Arthur, TX 77640
PEST CONTROL SERVICE AGREEMENT
To Whom It May Concern:
We are pleased with this opportunity to present you with this proposal for Pest Control
Services.
Tri -City shall furnish all supervision, labor, materials, and equipment necessary to accomplish
the surveillance, trapping and pesticide application components. Tri -City shall also provide
detailed site specific recommendations for structural and procedural modifications necessary to
achieve pest prevention.
Pest included and excluded.
Tri -City shall adequately suppress the following pest:
• Indoor populations of cockroaches, ants (including, but not limited to, fire ants),
flies, spiders and any other arthropod pest not specifically excluded for the
contract. (Lighted flytraps are extra)
• Populations of the above pest that are located outside of the specified building,
but with areas immediately adjacent to building.
Populations of the following pest are excluded from this contract:
• Termites, carpenter ants and other wood - destroying organisms.
• Fungus gnats, drain and phorid flies.
• Winged termite swarms emerging indoors.
• Mosquitos.
• Birds, bats, snakes and all other vertebrates.
• Commensal rodents (e.g., Norway and roof rats, house mice).
• Pests that primarily feed on outdoor vegetation.
LICENSED AND REGULATED BY THE TEXAS DEPARTMENT OF
AGRICULTURE, STRUCTURAL PEST CONTROL SERVICE
P.O. BOX 12847 AUSTIN, TEXAS 78711 -2847 (512) 305 -8250
Our technicians will provide regular service at the following building(s) and rate(s) listed below.
Monthly Pest Control Service---- ----- ------- ----------- --- - - ---- $125.00 + tax
(Main office /garage bldg.., Bus terminal, 10 buses and 8 vans)
(Once a month inside /outside of each building)
(Once a month inside each bus and van that are available on site)
All services and charges stated in this proposal are to be performed during 8 :00 a.m. to 5:00
p.m. On -call operating hours will be Monday — Friday, from 8 :00 a.m. to 5:00 p.m. If there is
additional service required between regular hours, should a re- infestation occur and extra
service calls are needed there will be a charge of $ 65.00 + tax and hour.
This is a one (1) year proposal only if both parties agree. After one (1) year, both parties shall
have the option to renegotiate and Tri -City has the right to increase the account amount.
Please call us if you should have any questions concerning service(s) and /or this proposal. We
appreciate this opportunity and look forward to possibility of working witkyou in the future.
Sincerely,
�'' t/�'
O . Gene Allbritton
wner TPCL NO. 5063 / Operator CA No. 26939 PTL
Tri-City Exterminating Co.
P. R. #18258
Exhibit "B"
(City of Port Arthur)
(Law Department)
(Required Form)
(07/08/88)
(10/05/89)
(03/15/90)
(p. 2 Revised 09/18/90)
CERTIFICATE OF STANDARD FORM CONTRACT FOR LAW
DEPARTMENT REVIEW AND CITY COUNCIL AGENDA
I certify that the contract (hereinafter called "said contract ") affixed to the attached proposed City Council
Resolution No. 18258 is an exact duplicate of an applicable standard form contract (the title of which is shown
below) previously approved by the Law Department and adopted as a standard form by City Council Resolution,
except for the blanks that have been filled in with all necessary information and except for the changes described
below.
The title of the applicable standard form contract is:
[ ] Federally Funded Construction Contract, Revised 01/05/88, 07/89, 08/89
[ ] Non- Federally Funded Construction Contract, Revised 01/05/88, 07/89, 08/89
[ ] Federal - Professional Services - Engineering Contract, Revised 01/05/88, 05/89, 07/89, 04/91
[ ] Non - Federal - Professional Services - Engineering Contract, Revised 01/05/88, 05/89( §10),
07/89( §8)
[ ] CDBG - Professional Services - Engineering Contract, Revised 01/05/88, 05/89,§ 07/89§
[ ] Federal - Professional Services - Non - Engineering (Consultant) contract, Revised 01/05/88,
05/89( §10), 07/89( §8)
[ ] Non - Federal - Professional Services - Non - Engineering (Consultant) Contract Revised 01/05/88,
05/89 ( §10), 07/89( §8)
[ ] CDBG - Professional Services - Non - Engineering (Consultant) Contract, Revised 01/05/88,
05/89( §10), 07/89( §8)
[x] Other Standard Form Contract, described as follows: Federally Funded
Contractually Agreement
The changes are as follows: (Put an "X" in the appropriate [ ]).
[ ] None.
[ ] The following described provisions at the indicated page, section, etc. of the standard form have been
deleted from said contract:
DELETIONS
Section or Section or
Page Number Paragraph No. Subparagraph No.
Where Deleted and Caption and Caption
Provision is Which Contains Which Contains Description of
Found On Provision Deleted Provision Deleted Provision
Standard Form From Form From Form Deleted
1
P.R. #17624
Exhibit "B"
1 1 The following described provisions at the indicated page, section, etc. of the
standard form have been altered, modified, replaced or otherwise changed:
ALTERATIONS, MODIFICATIONS, REPLACEMENTS, ETC.
Sub § or Page, § & caption;
Page No. § or § No. Sub § No. sub § & caption,
Where & Caption of & Caption etc. of said contract
Provision Standard of Standard Description which contains
Found On Form which form which of Provision altered, etc. provision; &
Standard Contains Contains in Standard Description of Alteration
Form Provision Provision Form etc.
[ ] The following provisions have been added to Said Contract:
ADDITIONS
Page, Section and Caption Subsection and
Caption, etc. of said Contract Which
Contains the Added Provision and
Description Thereof
I further certify that said attached proposed City Council Resolution contains the following provision: "That said
contract is an exact duplicate of a City Standard Form Contract except for the changes described in the Certificate of
Standard Form Contract, a copy of which is attached hereto as Exhibit "B" and is hereby incorporated by reference,
and said changes are hereby approved."
1 understand that this certificate will be relied on by the Law Department in reviewing and
approving (or rejecting) as to form and by the City Council in reviewing and adopting (or
rejecting) said Resolution and Contract.
Signed this _ day of April, 2013.
Colleen Russell, Director of Transit
2