HomeMy WebLinkAboutPR 18291: CHANGE ORDER NO. 2 PLACO, LTD INCREASING 11 DAYS DUE TO INCLEMENT WEATHER CONDITIONS MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John A. Comeaux P.E., Interim City Manager
FROM: John A. Tomplait, Assistant Director of Utility Operations 4 :bk
DATE: April 15, 2014
RE: Proposed Resolution No. 18291
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 18291
authorizing the execution of Change Order number two (2) for the Sabine Pass
Metering Facility with Placo, Ltd., of Lumberton, Texas, this change order modifies the
contract term that includes a time extension of eleven (11) days due to inclement
weather conditions. This will bring the total time of the project to 123 days, ending
May 08, 2014.
BACKGROUND
The change order is for the construction of a metering station adjacent to the Sabine
Pass Standpipe. This is required to accurately meter consumption from the Sabine Pass
side to the Sabine Pass Liquefaction /Cheniere LNG facility. The project includes two
large City -owned meters and the required backflow prevention devices. The project was
approved in Resolution No. 13-493 for the amount of $115,000.00 and a ninety (90) day
contract term. This change order is for a time only extension. At this time the project is
approximately 10% complete, with approximately 60% of the contract time used based
on the contractors rate of production.
BUDGET /FISCAL EFFECT
This project will be funded through Account No. 429 - 1258 - 532.59 -00, Project No.
WSI001
SUMMARY
I recommend that the City Council approve Proposed Resolution No.18291.
P. R. No. 18291
04/15/14 JT
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 2 BETWEEN THE
CITY OF PORT ARTHUR AND PLACO, LTD; FOR THE
SABINE PASS METERING FACILITY, INCREASING
THE CONTRACT TIME BY ELEVEN (11) DAYS DUE TO
INCLEMENT WEATHER CONDITIONS TO A NEW
TERM OF 123 DAYS.
WHEREAS, per Resolution No. 13 -493, the City entered into a contract for the
installation of a Metering Facility to meter potable water from Sabine Pass to the Sabine Pass
Liquefaction LNG facility in the amount of $115,000.00 with a contract term of ninety (90) days;
and
WHEREAS, per Resolution No. 14 -154 an additional 22 days were requested by Placo,
Ltd., to complete the additional work specified in their contract for the Sabine Pass Metering
Facility with a contract term of 112 days; and
WHEREAS, an additional 11 days are requested by Placo, Ltd., to complete the
additional work specified in their contract for the Sabine Pass Metering Facility with a new
completion date of May 08, 2014; and
WHEREAS, Arceneaux & Gates Consulting Engineers, has requested Change Order
No. 2 increasing the contract time by an additional 11 days to a new contract term of 123 days
with Placo Ltd., said change order has been evaluated by Arceneaux & Gates Consulting
Engineers, and the Utility Operations Department (attached hereto as Exhibit "A "); NOW
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
P. R. No. 18291
04/15/14 JT
Page 2
execute, on behalf of the City of Port Arthur, Change Order No. 2 between the City of Port
Arthur and Placo, Ltd. for the increased contract time of eleven (11) days for a new contract term
of 123 days attached hereto as Exhibit "A "; and,
THAT, this project is funded in Project No. WSI001, 429 - 1258 - 532.59 -00; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2014
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
votes:
AYES: Mayor •
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Valec': Tizz o
City Secretary 1 Attorney °�
P. R. No. 18291
04/15/14 ST
Page 3
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E. Shawna Tubbs, CPPB
Interim City Manager Purchasing Manager
/
John ° . Tompl.t
° s' t Director of Utility Operations
APPROVED AS TO AVAILABILITY OF
FUNDS: N/A
Exhibit "A"
(Proposal for Contract Addition)
o
ARCENEAUX
GATES
CONSULTING
ENGINEERS, INC.
CHANGE ORDER No. 2
DATE: April 2, 2014 JOB NO. CPA -890
AGREEMENT DATE: November 15, 2013
NAME OF PROJECT: SABINE PASS METERING FACILITY
OWNER: CITY of PORT ARTHUR
CONTRACTOR: Placo, Ltd.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add the following Items to the Contract and Scope of Work:
a. Increase contract time by 11 days
CHANGE ORDER NO. 2
® April 2, 2014
ARCENEAUX Job No. CPA -890
L GATES
CONSULTING
ENGINEERS, INC.
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $115,000.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $
The CONTRACT PRICE due to this CHANGE ORDER will be [increscd] [dccrwsed]
by: Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $115,000.00
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 90 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: Calendar Days
CURRENT DATE OF COMPLETION: April 27, 2014
CONTRACT TIME due to this CHANGE ORDER will be increased by 11 Days
The New DATE OF COMPLETION: May 8, 2014
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
ARCENEAUX & GATES [CONTRA OR, OFFICER OR OWNER]
CONSULTING ENGINEERS, INC. PLAC , LTD.
ACCEPTED BY:
CITY of PORT ARTHUR
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