HomeMy WebLinkAboutPR 18303: CHANGE ORDER NO. 3 PLACO, LTD COATING EXISTING PIPE AND RE-ROUTING ELECTRICAL SERVICE, INCREASE MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John A. Comeaux P.E., Interim City Manager
FROM: John A. Tomplait, Assistant Director of Utility Operations
DATE: April 15, 2014
RE: Proposed Resolution No. 18303
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 18303
authorizing the execution of Change Order number three (3) for the Sabine Pass
Metering Facility with Placo, Ltd., of Lumberton, Texas, this change order modifies the
contract to include painting of the existing piping, and the re -route of the electrical wiring
to the existing service at the Sabine Pass Standpipe. Coating of existing piping is
$4,025.00 re- routing the electrical service is $1,223.83 for a total of $5,248.83.
BACKGROUND
The change order is for the construction of a metering station adjacent to the Sabine
Pass Standpipe. This is required to accurately meter consumption from the Sabine Pass
side to the Sabine Pass Liquefaction /Cheniere LNG facility. The project includes two
large City -owned meters and the required backflow prevention devices. The project was
approved in Resolution No. 13 -493 for the amount of $115,000.00 and a ninety (90) day
contract term. This project is approximately 70% complete, with approximately 76% of
the contract time used based on the contractors rate of production.
BUDGET /FISCAL EFFECT
This project will be funded through Account No. 429 - 1258 - 532.59 -00, Project No.
WSI001
SUMMARY
I recommend that the City Council approve Proposed Resolution No.18303.
P. R. No. 18303
04/15/14 JT
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 3 BETWEEN THE
CITY OF PORT ARTHUR AND PLACO, LTD; FOR THE
SABINE PASS METERING FACILITY, FOR COATING
OF EXISTING PIPE AND RE- ROUTING ELECTRICAL
SERVICE INCREASING THE CONTRACT AMOUNT BY
$5,248.83 TO A NEW CONTRACT AMOUNT OF
$120,248.83; ACCOUNT NO. 429- 1258 - 532.59 -00,
PROJECT NO. WSI001.
WHEREAS, per Resolution No. 13 -493, the City entered into a contract for the
installation of a Metering Facility to meter potable water from Sabine Pass to the Sabine Pass
Liquefaction LNG facility in the amount of $115,000.00 with a contract term of ninety (90) days;
and
WHEREAS, per Resolution No. 14 -154 an additional 22 days was requested by Placo,
Ltd., to complete the additional work specified in their contract for the Sabine Pass Metering
Facility with a contract term of 112 days; and
WHEREAS, per Proposed Resolution No. 18293 an additional 11 days is requested by
Placo, Ltd., to complete the additional work specified in their contract for the Sabine Pass
Metering Facility with a new completion date of May 08, 2014; and
WHEREAS, an additional $5,248.83 is needed for coating of the existing pipe and re-
route of the electrical wiring to the existing electrical service at the Sabine Pass Standpipe,
bringing the new contract price for the project to $120,248.83 requested by Placo, Ltd., to work
specified in their contract for the Sabine Pass Metering Facility; and
WHEREAS, Arceneaux & Gates Consulting Engineers, has requested Change Order
No. 3 increasing the amount by an additional $5,248.83 to a new total of $120,248.83 with Placo
Ltd., said change order has been evaluated by Arceneaux & Gates Consulting Engineers, and the
Utility Operations Department (attached hereto as Exhibit "A "); NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
P. R. No. 18303
04/15/14 JT
Page 2
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, Change Order No. 3 between the City of Port
Arthur and Placo, Ltd. for the increased amount of $5,248.83 attached hereto as Exhibit "A ";
and,
THAT, this project is funded in Project No. WSI001, 429 - 1258 - 532.59 -00; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2014
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
votes:
AYES: Mayor ;
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Valec' : Ti,- no
City Secretary • - • Attorne
o e . .` 4-a 1 e�(
P. R. No. 18303
04/15/14 JT
Page 3
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E. Shawna Tubbs, CPPB
Interim City Manager Purchasing Manager
o A. Tompl.► t
sistant Director of Utility Operations
APPROVED AS TO AVAILABILITY OF
FUNDS:
. �_? �` _ .1,
Deborah Echols
Director of Finance
429 - 1258 - 532.59 -00
Project No. WSI001
Exhibit "A"
(Proposal for Contract Addition)
ARCENEAUX
GATES
CONSULTING
ENGINEERS, INC.
CHANGE ORDER No. 3
DATE: April 8, 2014 JOB NO. CPA -890
AGREEMENT DATE: November 15, 2013
NAME OF PROJECT: SABINE PASS METERING FACILITY
OWNER: CITY of PORT ARTHUR
CONTRACTOR: Placo, Ltd.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add the following Items to the Contract and Scope of Work:
a. Coating of Existing Piping
($4,025.00/L.S.) [ +] $ 4,025.00
b. Re -Route of Electrical Service
($1,223.83/L.F.) [ +] $ 1,223.83
TOTAL $ 5,248.83
CHANGE ORDER NO. 3
April 8, 2014
ARCENEAUX Job No. CPA -890
GATES
CONSULTING
ENGINEERS, INC.
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $115,000.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $
The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [dccrcascd]
by: $5.248.83 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $120,248.
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 90 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 123 Calendar Days
CURRENT DATE OF COMPLETION: May 8, 2014
CONTRACT TIME due to this CHANGE ORDER will be increased by 0 Days
The New DATE OF COMPLETION:
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
4f
ARCENEAUX & GATES [CONTRACTOR, OFFICER OR OWNER]
CONSULTING ENGINEERS, INC. PLACO TD.
ACCEPTED BY:
CITY of PORT ARTHUR
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