HomeMy WebLinkAboutPR 18306: SUNGARD PUBLIC SECTOR FOR CUSTOM DEVELOPMENT FEE Memorandum
City of Port Arthur, Texas
Purchasing Division
TO: John A. Comeaux, P.E., Interim City Manager
FROM: Shawna Tubbs, CPPO, CPPB, Purchasing Manager
DATE: April 21, 2014
SUBJECT: Proposed Resolution No. 18306
RECOMMENDATION
The Purchasing Department recommends the City Council's approval for professional services with
SunGard Public Sector for Custom Development Fee in the not to exceed amount of $1,600.00.
P. R. NO. 18306
4/21/14 SDT
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE AN AMENDMENT TO THE
APPLICATION SERVICES PROVIDER AGREEMENT
WITH SUNGARD PUBLIC SECTOR FOR CUSTOM
DEVELOPMENT FEE IN AN AMOUNT NOT TO
EXCEED $1,600.00; FUNDING AVAILABLE IN
ACCOUNT NO. 001-1033-515.92-00.
WHEREAS, per Resolution No. 10 -440, the City Council approved the Application Service
Provider (ASP) Agreement with SunGard Public Sector for the hosting of application software for
payroll, accounting, utility billing, purchasing and other central system functions; and
WHEREAS, it has been determined that a program modification to print all items on a
purchase order when a change order is done is necessary for the Purchasing Division; and
WHEREAS, the program modification will not exceed $1,600.00, as delineated in Exhibit "A"
attached hereto; and
WHEREAS, this procurement is exempt from bidding under section 252.022(a)(7) of the
Local Government Code as an item that is available from only one source.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council deems it is in the best interest of the City to authorize the
City Manager to execute an amendment to the Application Services Provider (ASP) Agreement with
SunGard Public Sector for Custom Development Fee, in an amount not to exceed $1,600.00, in
substantially the same form as attached hereto as Exhibit "A ".
Section 3. That, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED, AND APPROVED, this day of April 2014, A.D., at a Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES:
Mayor:
Councilmembers: ,
NOES: .
Mayor
ATTEST:
Sherri Bellard, City Secretary
A VED 4 O FORM:
a i.r. ,.......„ •
R :
Valecia Tizeno, City 1:M rney
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E., Interim City Manager
APPS OVED AS TO VAILABILITY OF FUNDS:
,, I
Deborah Echols, CPA, Director of Finance
1 n
cL(i
Shawna Tubbs, CPPO, CPPB, Purchasing Manager Fay Young, IT Manager
"EXHIBIT A"
SUNGARD Add-On Quote
PUBLIC SECTOR
Quote Prepared By:
Jamie Shell
1000 Business Center Drive, Lake Mary, FL 32746
Phone: 407 - 304 -3854 Fax:
Email: jamie.shell @sungardps.com
Quote # Presented Date Valid Until
Q 00006408 4/8/2014 7/8/2014
Quote Prepared for:
Account: Port Arthur, TX PTAR
Contact: Shawna Tubbs
Address: 645 4th St.
Port Arthur, TX 77641 -1089
Phone: (409) 983 -8160
Professional Services
Product Code Product Name Service Type Extended Price Net Price
PS -CD Prof Svc - Custom Development Fee Development 1,600.00 1,600.00
Total: 1,600.00 1,600.00
Professional Services
1,600.00
Total License Fees and Professional
Services (Excludes Maintenance)
1,600.00
Total Amount
1,600.00
Comments:
System Change Request PTAR PI 2013 - 00006408.
Modify program(s) to print all items on a PO when a change order is done.
Any changes may require an additional SCR.
This work will be based on the current version and may require that the client load this version as part of the SCR.
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NOTE: Planned Environment: _9.1_ = Version
Request will be: _ = One Time Process, _X _ = Custom Modification, _ = Base Feature
If Custom Modification then the estimated future cost for retrofitting this work is: $100.00 per object
FDI #: 1 002 678 TOTAL COST: $ 1,600.00
Payment Terms
License, Project Planning, Project Management, Consulting, Conversion, Third Party Product Software and Hardware Fees are due
upon execution of this Quote. Training fees and Travel & Living expenses are due as incurred monthly. Installation is due upon
completion. Implementation, System Change Requests, SOW's and Third Party Product Services fees are due 50% on execution of
this Quote and 50% due upon invoice, upon completion. Unless otherwise provided, other Professional Services are due monthly, as
such services are delivered. Additional services, if requested, will be invoiced at then - current rates. Any shipping charges shown are
estimated only and actual shipping charges will be due upon invoice, upon delivery.
Annual Subscription Fee(s): Initial annual subscription fees are due 100% on the Execution Date. The initial annual subscription term
for any subscription product(s) listed above shall commence on the Execution Date of this Agreement and extend for a period of one (1)
year. Thereafter, the subscription terms shall automatically renew for successive one (1) year terms, unless either party gives the other
party written notice of non - renewal at least sixty (60) days prior to expiration of the then - current term. The then - current fee will be
specified by SunGard Public Sector in an annual invoice to Customer thirty (30) days prior to the expiration of then - current annual
period.
SunGard Public Sector Application Annual Support: Customer is committed to the initial term of Maintenance and Support Services for
which the support fee is included in the License fee(s) and begins upon execution of this Quote and extends for a twelve (12) month
period. Subsequent terms of support will be for twelve (12) month periods, commencing at the end of the prior support period. Support
fees shown are for the second term of support for which SunGard Public Sector is committed and which shall be due prior to the start of
that term. Fees for subsequent terms of support will be due prior to the start of each term at the then - prevailing rate. Subsequent terms
will renew automatically until such time SunGard Public Sector receives written notice from the Customer thirty (30) days prior to the
expiration of the then current term. Notification of non - renewal is required prior to the start of the renewal term. Customer will be
invoiced, and payment is due, upon renewal. Notwithstanding, Support fees associated with System Change Request shall be invoiced
upon completion of SCR if applicable.
Third Party Product Annual Support Fees: The support fee for the initial annual period is included in the applicable Third Party Product
License fees(s) unless otherwise stated. Subsequent terms invoiced by SunGard Public Sector will renew automatically at then -
prevailing rates until such time SunGard Public Sector receives written notice of non - renewal from the Customer ninety (90) days in
advance of the expiration of the then - current term. Notification of non - renewal is required prior to the start of the renewal term.
Customer will be invoiced, and payment is due, upon renewal. As applicable for certain Third Party Products that are invoiced directly
by the third party to Customer, payment terms for any renewal term(s) of support shall be as provided by the third party to Customer.
Additional Terms:
This Quote constitutes an Amendment to the Software License & Services Agreement and the Maintenance /Support Agreement
(together, the "Contract and Agreement ") by and between the parties hereto. The product and pricing information detailed above
comprises the "Exhibit 1" schedule or "Supplement" attached to this Amendment. Except as otherwise provided herein, all terms and
conditions of the Contract and Agreement shall remain in full force and effect.
Any interfaces listed above are interfaces only. Customer shall be responsible for obtaining the applicable software, hardware and
system software from the appropriate third party vendor.
The Component Systems identified above are "Licensed Programs" or "Licensed Systems" licensed by SunGard Public Sector and are
provided in and may be used in machine - readable object code form only.
Applicable taxes are not included, and, if applicable, will be added to the amount in the payment of invoice(s) being sent separately
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Travel and living expenses are in addition to the prices quoted above and shall be governed by the SunGard Public Sector Corporate
Travel and Expense Reimbursement Policy.
The date of delivery is the date on which SunGard Public Sector delivers, F.O.B. SunGard Public Sector's place of shipment, the
Component Systems to Customer.
The SunGard Public Sector application software warranty shall be for a period of one (1) year after delivery. There is no Testing and
Acceptance period on the Licensed System(s) herein.
Preprinted conditions and all other terms not included in this Quote or in the Contract and Agreement, stated on any purchase order or
other document submitted hereafter by Customer are of no force or effect, and the terms and conditions of the Contract and Agreement
and any amendments thereto shall control unless expressly accepted in writing by SunGard Public Sector to Customer.
Third party hardware /software maintenance and /or warranty will be provided by the third party hardware and software manufacturer(s).
SunGard Public Sector makes no representations as to expected performance, suitability, or the satisfaction of Customer's
requirements with respect to the hardware or other third party products specified in this Quote. The return and refund policy of each
individual third party hardware /software supplier shall apply.
This Agreement is based on the current licensing policies of each third party software manufacturer as well as all hardware
manufacturers. In the event that a manufacturer changes any of these respective policies or prices, SunGard Public Sector reserves
the right to adjust this proposal to reflect those changes.
Should Customer terminate this agreement per any "Term of Contract" Section of the Contract and Agreement, as may be applicable
for certain customers, Customer agrees to pay, immediately upon termination, the remaining balance for all hardware, software, and
services delivered prior to the termination date together with travel reimbursements, if any, related to the foregoing. Notwithstanding
any language in the Contract and Agreement to the contrary, the purchase of support services is NOT necessary for the continuation of
Customer's License.
Pricing for professional services provided under this quote is a good faith estimate based on the information available to SunGard
Public Sector at the time of execution of this Quote. The total amount that Customer will pay for these services will vary based on the
actual number of hours of services required to complete the services. If required, additional services will be provided on a time and
materials basis at hourly rates equal to SunGard Public Sector's then - current rates for the services at issue.
For training and on -site project management sessions which are cancelled at the request of Customer within fourteen (14) days of the
scheduled start date, Customer is responsible for entire price of the training or on -site project management plus incurred expenses.
Port Arthur, TX
Signature: Date:
Printed Name :
SUNGARD' PUBLIC SECTOR MOM
MIN 11111111111111111
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