Loading...
HomeMy WebLinkAboutPR 18317: SECOND AND FINAL YEAR CONTRACTS FOR THE PURCHASE OF WATER TREATMENT CHEMICALS FOR THE UTILITY OPERTIONS DEPARTMENT MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: John A. Comeaux P.E., Interim City Manager FROM: John A. Tomplait, Assistant Director of Utility Operations DATE: May 02, 2014 RE: Proposed Resolution No. 18317 COMMENTS RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 18317 authorizing the second year of contracts for the purchase of Water Treatment Chemicals with Key Chemical, Inc., Therchem Corp., Carus Corp., and Brenntag Southwest, Inc. in the unit prices shown below. BACKGROUND These chemicals are used to treat drinking water and disinfect wastewater. Unit prices are firm for one year for all chemicals except Caustic and Fluoride, which can fluctuate with market justification from the manufacturer. The current price for each of these products is listed below. Vendor Chemical Unit Price Key Chemical, Inc. Fluoride $ 596 /ton Therchem Corp. Ammonia $1,440 /ton Carus Corp. Phosphate $ 780 /ton Brenntag Southwest, Inc. 50% Caustic $ 554/ton 25% Caustic $ 644 /ton Chlorine -tons $ 413 /ton Chlorine -150# $1,040 /ton BUDGET /FISCAL EFFECT These chemicals are purchased on an as- needed basis and are charged to the Water Purification and Wastewater Treatment Division Operation and Maintenance Budget Account Nos. 410 -1252- 532.29 -02 and 410- 1256- 532.29 -00. These vendors have agreed to hold these unit prices. STAFFING /EMPLOYEE EFFECT Trained and TCEQ certified employees administer all water treatment chemicals. SUMMARY I recommend that the City Council approve Proposed Resolution No. 18317. P. R. No. 18317 05/02/14 -jt RESOLUTION NO. A RESOLUTION AUTHORIZING THE SECOND AND FINAL YEAR CONTRACTS FOR THE PURCHASE OF WATER TREATMENT CHEMICALS FOR THE UTILITY OPERATIONS DEPARTMENT WITH KEY CHEMICAL, INC., THERCHEM CORP., CARUS CORP., AND BRENNTAG SOUTHWEST, INC., FOR THE SAME UNIT PRICES CURRENTLY PAID. FUNDS ARE AVAILABLE IN ACCOUNT NO. 410-1252-532.29-02 & 410 - 1256 - 532.29 -00. WHEREAS, the Utility Operations Department routinely utilizes various Water Treatment Chemicals to treat drinking water and wastewater at our various treatment facilities throughout the City; and, WHEREAS, on May 15, 2013, the Purchasing Division has solicited bids for such Water Treatment Chemicals, as delineated in our Purchasing Policy, and fifteen (15) vendors submitted bids; and, WHEREAS, those bids were evaluated by Utility Operations and Purchasing and awarded to the low bidders for each chemical by City Council on June 25, 2013 by Resolution No. 13 -267; and, WHEREAS, the contracts for the purchase of these chemicals are renewable for one additional year upon concurrence of both parties; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, the second and final year contracts between the CITY OF PORT ARTHUR and Key Chemical, Inc., Therchem Corp., Carus Corp., and Brenntag Southwest, Inc., for the total prices shown in the individual renewal authorization contracts attached as Exhibit "A ", `B ", "C ", and "D"; and, THAT, the City can terminate any of these contracts at its convenience with ten days written notice; and, P. R. No. 18317 05/02/14 -jt Page 2 of 2 THAT, funding for these chemicals is provided for in the Utility Operations O &M • budget; and, THAT a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , 2014 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Deloris Prince, Mayor ATTEST: APPROVED FOR ADMINISTRATION: Sherri Bellard, City Secretary John Corneaux, P.E. Interim, City Manager APPROVED AS TO FORM: 9L_ tiv Valecia Tizeno, Ci orney Shawna Tubbs, CPPB, Purchasing Manager APPROVED AS TO AVAILABILITY OF FUNDS: John A. Tomplait, Asst. Director of Utilities 0 Y // ! / Deborah Echols, Director of Finance Account No. 410 - 1252 - 532.29 -02 410 - 1256 - 532.29 -00 P. R. No. 18317 05/02/14 Exhibit "A" P. R. No. 18317 05/02/14 PURCHASING CONTRACT AGREEMENT THIS AGREEMENT is made this the of , 2014, by and between an individual, firm partnership or corporation, KEY CHEMICAL, INC., of Waxhaw, NC, hereinafter called "Vendor ", and the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called the "Owner" or "City ". WITNESSETH: That for and in consideration of the payments, terms, conditions and agreements set forth herein, Owner and Vendor agree as follows: 1. Pursuant to Resolution No. 13 -267, the City entered into a one -year contract with the option of renewal for one additional year. Said contract expiring on 7- 21 -14, the parties hereby agree to extend said contract for an additional year. The term of this contract shall be from 7 -22 -14 to 7- 21 -15. 2. The Vendor will provide Hydrofluosilicic Acid (Fluoride) as delineated and submitted in their bid on May 15, 2013. 3. During the term of this Contract, the Vendor will furnish all of the materials and supplies, as stated in the advertised bid specifications, described as: Water Treatment Chemicals 4. The Vendor agrees to deliver all materials on an as- needed basis during the term of this contract, in a not -to- exceed maximum amount of (95 tons A $596.00/ton) for Hydrofluosilicic Acid. 5. The term "Contract Documents" means and includes the following: (A) Agreement (B) Specifications* (C) Notice to Proceed* *These items were attached to the original letting contract. The agreement only is included in this renewal. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an original on the date first above written. P. R. No. 18317 05/02/14 SIGNED AND AGREED to on the day of , 2014 WITNESS: CONTRACTOR: Key Chemical, Inc. SIGNED AND AGREED to on the day of , 2014. WITNESS: CITY OF PORT ARTHUR: City Secretary City Manager P. R. No. 18317 05/02/14 Exhibit "B" P. R. No. 18317 05/02/14 PURCHASING CONTRACT AGREEMENT THIS AGREEMENT is made this the of , 2014, by and between an individual, firm partnership or corporation, BRENNTAG SOUTHWEST, INC., of Houston, Texas, hereinafter called "Vendor", and the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called the "Owner" or "City ". WITNESSETH: That for and in consideration of the payments, terms, conditions and agreements set forth herein, Owner and Vendor agree as follows: 1. Pursuant to Resolution No. 13 -267, the City entered into a one -year contract with the option of renewal for one additional year. Said contract expiring on 7- 21 -14, the parties hereby agree to extend said contract for an additional year. The term of this contract shall be from 7 -22 -14 to 7- 21 -15. 2. The Vendor will provide Liquid Chlorine (ton cylinders), Liquid Chlorine (150 Ib. Cylinders), 50% Sodium Hydroxide & 25% Sodium Hydroxide, as delineated and submitted in their bid on May 15, 2013. 3. During the term of this Contract, the Vendor will furnish all of the materials and supplies, as stated in the advertised bid specifications, described as: Water Treatment Chemicals 4. The Vendor agrees to deliver all materials on an as- needed basis during the term of this contract, in a not -to- exceed maximum amount of $134,225.00 (325 tons A $413.00 /ton) for Liquid Chlorine in ton cylinders, $18,720.00 (18 tons A $1,040 /ton) for Liquid Chlorine in 150 Ib. cylinders, $80,330.00 (145 tons A $554.00 /ton) for 50% NaOH and $42,504.00 (66 tons $644.00 /ton) for 25% NaOH as shown in the Bid Schedule. 5. The term "Contract Documents" means and includes the following: (A) Agreement (B) Specifications* (C) Notice to Proceed* *These items were attached to the original letting contact. The agreement only is included in this renewal. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. P. R. No. 18317 05/02/14 IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an original on the date first above written. SIGNED AND AGREED to on the day of , 2014. WITNESS: CONTRACTOR: Brenntag Southwest, Inc. SIGNED AND AGREED to on the day of , 2014. WITNESS: CITY OF PORT ARTHUR: City Secretary City Manager P. R. No. 18317 05/02/14 Exhibit "C" P. R. No. 18317 05/02/14 PURCHASING CONTRACT AGREEMENT THIS AGREEMENT is made this the of , 2014, by and between an individual, firm partnership or corporation, Carus Corp., of Peru, IL, hereinafter called "Vendor", and the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called the "Owner" or "City ". WITNESSETH: That for and in consideration of the payments, terms, conditions and agreements set forth herein, Owner and Vendor agree as follows: 1. Pursuant to Resolution No. 13 -267, the City entered into a one -year contract with the option of renewal for one additional year. Said contract expiring on 7- 21 -14, the parties hereby agree to extend said contract for an additional year. The term of this contract shall be from 7 -22 -14 to 7- 21 -15. 2. The Vendor will provide Phosphates, as delineated and submitted in their bid on May 15, 2013. 3. During the term of this Contract, the Vendor will furnish all of the materials and supplies, as stated in the advertised bid specifications, described as: Water Treatment Chemicals 4. The Vendor agrees to deliver all materials on an as- needed basis during the term of this contract, in a not -to- exceed maximum amount of $52,650.00 (67.5 tons A $780.00 /ton) for Phosphates as shown in the Bid schedule. 5. The term "Contract Documents" means and includes the following: (A) Agreement (B) Specifications* (C) Notice to Proceed* *These items were attached to the original letting contract. The agreement only is included in this renewal. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an original on the date first above written. P. R. No. 18317 05/02/14 SIGNED AND AGREED to on the day of , 2014. WITNESS: CONTRACTOR: Carus Corp. SIGNED AND AGREED to on the day of , 2014. WITNESS: CITY OF PORT ARTHUR: City Secretary City Manager P. R. No. 18317 05/02/14 Exhibit "D" P. R. No. 18317 05/02/14 PURCHASING CONTRACT AGREEMENT THIS AGREEMENT is made this the of , 2014, by and between an individual, firm partnership or corporation, Therchem Corp., of New Iberia, LA. hereinafter called "Vendor", and the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called the "Owner" or "City ". WITNESSETH: That for and in consideration of the payments, terms, conditions and agreements set forth herein, Owner and Vendor agree as follows: 1. Pursuant to Resolution No. 13 -267, the City entered into a one -year contract with the option of renewal for one additional year. Said contract expiring on 7- 21 -14, the parties hereby agree to extend said contract for an additional year. The term of this contract shall be from 7 -22 -14 to 7- 21 -15. 2. The Vendor will provide Anhydrous Ammonia, as delineated and submitted in their bid on May 15, 2013. 3. During the term of this Contract, the Vendor will furnish all of the materials and supplies, as stated in the advertised bid specifications, described as: Water Treatment Chemicals 4. The Vendor agrees to deliver all materials on an as - needed basis during the term of this contract, in a not -to- exceed maximum amount of $46,800.00 (67.5 tons ( $1,440.00/ton) for Phosphates as shown in the Bid schedule. 5. The term "Contract Documents" means and includes the following: (A) Agreement (B) Specifications* (C) Notice to Proceed* *These items were attached to the original letting contract. The agreement only is included in this renewal. • 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an original on the date first above written. P. R. No. 18317 05/02/14 SIGNED AND AGREED to on the day of , 2014. WITNESS: CONTRACTOR: Therchem Corp. SIGNED AND AGREED to on the day of , 2014. WITNESS: CITY OF PORT ARTHUR: City Secretary City Manager