HomeMy WebLinkAboutPR 18332: JUNE 28, 2014 RUNOFF ELECTION SUPPORT AND SERVICES WITH HART INTERCIVIC P. R. No. 18332
05/16/2014 sb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE JUNE 28, 2014
RUNOFF ELECTION SUPPORT AND SERVICES AGREEMENT
WITH HART INTERCIVIC IN AN AMOUNT NOT TO
EXCEED $6,900.00 FUNDING IS AVAILABLE IN
ACCOUNT NO. 001 - 1013 - 513.54 -00.
WHEREAS, in 2009, per Resolution No. 09 -273, the City of Port
Arthur authorized a Master Agreement with HART Intercivic; and
WHEREAS, the Master Agreement included the purchase of
electronic voting equipment and the first year annual fee for HVS
Software License and Support; and
WHEREAS, in 2012, per Resolution 12 -291 the City of Port
Arthur authorized the 3 RD annual renewal of the HVS Software License
and Support Agreement; and
WHEREAS, in 2013, per Resolution 13 -100 the City of Port
Arthur authorized the 4 th annual renewal of the HVS Software License
and Support Agreement; and
WHEREAS, in 2014, per Resolution 14 -132 the City of Port
Arthur authorized the 5 th annual renewal of the HVS Software License
and Support Agreement; and
WHEREAS, Hart Intercivic is a sole source for the licensing
and support of their products; and
WHEREAS, it is in the best interest of the citizens of Port
Arthur to enter into an agreement with HART Intercivic for LAT
Support, Predefinition, Poll Worker Training and Election Day
PR18332
Support in an amount not to exceed $6,900.00; and
WHEREAS, HART Intercivic has submitted an agreement for the
June 28, 2014 Runoff Elections Support and Services, attached
hereto as Exhibit "A ".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble
are true and correct.
Section 2. That the City Council authorizes the June 28,
2014, General Election Support and Services Agreement with HART
Intercivic, in an amount not to exceed $6,900.00.
Section 3. That the City Secretary is authorized to pay
$6,900.00 to HART Intercivic for the support and services, as
delineated in Exhibit "A ".
Section 4. That a copy of the caption of this Resolution
be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of
A.D., 2014, at a Special Meeting of the City Council of the City
of Port Arthur, by the following vote: AYES:
Mayor
Councilmembers
NOES:
PR18332
MAYOR DELORIS PRINCE
ATTEST:
SHERRI BELLARD, CITY SECRETARY
APPROVED AS TO FORM:
/ Age
V ECIA TIrzNO,� ATTO
APPROVED FOR ADMINISTRATION:
JOHN A. COMEAUX, P.E., INTERIM CITY MANAGER
APPROVED AS TO AVAILABILITY OF FUNDS:
DIRECTOR OF FINANCE
ACCOUNT NO. 001 - 1013 - 513.54 -00
PR18332
EXHIBIT "A"
HART
i n t e r C i v i C Hart Services Order Form
Order Date: 5/15/14
Customer Hart Person Placing Order
Port Arthur, TX Ken Trethewey
Customer PO Number Hart Project Number
Requested Dates:
Item Description Hours /Days Quantity Unit Price Ext. Price Remarks
1 LAT support, predefinition days 2 $1,200.00 $2,400.00
3 Election Day Support 1 $4,500.00 $4,500.00 with tabulation and
backup services
Total $6,900.00
Billing Address Event Address
Sherri Bellard, City Secretary Sherri Bellard, City Secretary
City of Port Arthur City of Port Arthur
444 4th Street, 4th floor 444 4th Street, 4th floor
Port Arthur, TX 77640 Port Arthur, TX 77640
409 - 983 -8115 409- 983 -8115
sbellard @portarthur.net
Special Instructions
Hart Management Approval: — , i
Name: Ken Trethewey Title: Sales Representative
Customer Approval:
Name: Title:
Notes:
Please sign and fax to 512 - 252 -6923 to place this order.