HomeMy WebLinkAboutPR 18334: CONSTRUCTION OF CONCESSION STAND AT PIONEER PARK - GRADO FIELD, AND AT NO ADDITONAL COST MEMORANDUM
CITY OF PORT ARTHUR
PUBLIC WORKS - ENGINEERING DIVISION
TO: John A. Comeaux, P.E., Interim City Manager
FROM: Leslie E. McMahen, P.E., Interim City Engineer
DATE: May 14, 2014
RE: Proposed Resolution No. 18334
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 18334 authorizing
the extension of the current contract with Soutex Surveyors from January 31, 2014, to
July 31, 2014, to continue and complete the engineering and construction management
services for the construction of a new concession stand at Pioneer Park (Grado Field),
and at no additional cost to the City.
BACKGROUND
In Resolution No. 13-239, the City entered into a contract with Soutex Surveyors and
Engineers for engineering and construction management services for the construction of
a concession stand at Pioneer'Park (Grado Field), said contract being in the amount not-
to-exceed $11,500.00, beginning on June 11, 2013 and ending on January 31, 2014.
The bid award for the Grado Field concession stand project was not made until October
15, 2013 and work did not proceed until November 11, 2013, and work continues to this
day. It is expected that work on the concession stand will be completed by mid-June,
with necessary finish-up work and paperwork processing taking place thereafter.
Extension of Soutex's contract until July 31, 2014 will allow sufficient time to complete
the close-out of the concession stand project.
BUDGET/FISCAL EFFECT
None, other than to amend the ending date of Purchase Order No. 175067 as noted
above.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 18334 that would
extend Soutex Surveyors and Engineers' professional services contract for the
concession stand project at Pioneer Park - Grado Field from its current ending date of
January 31, 2014 to July 31, 2014, at no additional cost to the City.
P.R. No. 18334
5/14/141em
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE A CONTRACT EXTENSION BETWEEN
THE CITY OF PORT ARTHUR AND SOUTEX
SURVEYORS AND ENGINEERS FOR THE PURPOSE OF
PROVIDING CERTAIN PROFESSIONAL SERVICES
RELATED TO THE CONSTRUCTION OF A
CONCESSION STAND AT PIONEER PARK — GRADO
FIELD,AND AT NO ADDITIONAL COST TO THE CITY.
WHEREAS, per Resolution No. 13-239, the City of Port Arthur entered into a
professional services contract with Soutex Surveyors and Engineers of Port Arthur, Texas, for
the purpose of providing design and construction management services for the construction of a
concession stand at Pioneer Park— Grado Field, said contract being for an amount not-to-exceed
$11,500.00, and with a starting date of June 11, 2013 and an ending date of January 31, 2014;
and,
WHEREAS, as a result of the construction on the concession stand not beginning until
November 11, 2013, and continuing to this day, Soutex Surveyors and Engineers has exceeded
their contract time even though they continue to provide the necessary professional services for
the project; and,
WHEREAS, an extension of the contract time for Soutex Surveyors and Engineers is
necessary to allow them to provide the necessary professional services for the project and for all
close-out procedures; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, the Contract Extension agreement
P.R. No. 18334
5/14/14 lem
Page 2 of 3
(attached as Exhibit "A") to the contract between the City of Port Arthur and Soutex Surveyors
and Engineers, which would extend the ending date of the contract to July 31, 2014; and,
THAT,there will be no additional cost to the City for this contract as a result of the time
extension to July 31, 2014; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2014 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Valeci ize
City Secretary ttorney
P.R. No. 18334
5/14/14 lem
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Wcz.c r-fiLc...C171L/N__)
John A. Comeaux, P.E. Shawna Tubbs, CPPO, CPPB
Interim City Manager Purchasing Manager
P.E.
Leslie E. McMahen, P.E. Dr. Albert Thigpen
Interim City Engineer Acting Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
,I
Deborah Echols
Director of Finance
P.R. No. 18334
Exhibit "A"
Contract Extension Form
One (1) Page
CONTRACT EXTENSION FOR
DESIGN AND CONSTRUCTION MANAGEMENT SERVICES
FOR CONSTRUCTION OF A NEW CONCESSION STAND
AT PIONEER PARK—GRADO FIELD IN PORT ARTHUR,TEXAS
THIS AGREEMENT, made this day of , 2014, by and
between the City of Port Arthur, a municipal corporation organized under the laws of the
State of Texas, hereinafter called "City", and Soutex Surveyors and Engineers, a
corporation herein acting by and through Anthony Leger, RPLS, Vice President,
hereinafter called"Contractor".
WITNESSETH: That for and in consideration of the payment, terms, conditions, and
agreements set forth herein, City and Contractor agree as follows:
1. Pursuant to Resolution 13-239, the City and Contractor entered into a contract for
certain professional services which began on June 11, 2013 and ended on January 31,
2014.
2. The City and Contractor agree'to extend the contract until July 31, 2014 to allow
Soutex to complete the necessary professional services required for the construction
of the concession stand at Pioneer Park — Grado Field at no additional cost to the
City.
3. This Agreement shall be binding upon all parties hereto and their successors and
assigns.
4. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies, each of
which shall be deemed an original, on the date first written above.
CITY CONTRACTOR
CITY OF PORT ARTHUR,TEXAS SOUTEX SURVEYORS AND ENGINEERS
By: By:
John A. Comeaux,P.E. Anthony •1
Interim City Manager Vice Presi•