HomeMy WebLinkAboutPR 18340: INSPECTION PUNCH LIST FOR THE SABINE PASS METERING FACILITY WITH PLACO, LTD MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John A. Comeaux, P.E., Interim City Manager
FROM: John Tomplait, Assistant Director of Utility Operations
DATE: May 14, 2014
RE: Proposed Resolution No. 18340
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 18340 authorizing
the acceptance of the Engineer's Certificate of Substantial Completion. For the Sabine
Pass Metering Facility with Placo, Ltd., of Lumberton, Texas.
BACKGROUND
This project was to construct a metering station adjacent to the Sabine Pass Standpipe.
This is required to accurately meter consumption from the Sabine Pass side to the
Sabine Pass Liquefaction/Cheniere LNG facility. The project included two large City-
owned meters and the required backflow prevention devices.
BUDGET/FISCAL EFFECT
This project was funded by Sabine Pass Liquefaction Purchase Order No. 16435,
charged through a City Account No. 429-1258-532.59-00, Project No. WSI001.
SUMMARY
I recommend that the City Council approve Proposed Resolution No.18340.
P.R. No. 18340
05/14/14 jt
Page 1 of 4
RESOLUTION NO.
A RESOLUTION ACKNOWLEDGING THE
ACCEPTANCE OF THE ENGINEER'S CERTIFICATE
OF SUBSTANTIAL COMPLETION AND SUBSTANTIAL
COMPLETION INSPECTION PUNCH LIST FOR THE
SABINE PASS METERING FACILITY WITH PLACO,
LTD OF LUMBERTON,TEXAS.
WHEREAS, per Resolution No. 13-493, the City entered into a contract for the
installation of a Metering Facility to meter potable water from Sabine Pass to the Sabine Pass
Liquefaction LNG facility in the amount of$115,000.00 with a contract term of ninety(90)days;
and,
WHEREAS, per Resolution No. 14-154, an additional 22 days was requested by Placo,
Ltd., to complete the additional work specified in their contract for the Sabine Pass Metering
Facility with a contract term of 112 days; and
WHEREAS, per Resolution No. 14-203, an additional 11 days was requested by Placo,
Ltd., to complete the additional work specified in their contract for the Sabine Pass Metering
Facility with a new completion date of May 08, 2014; and
WHEREAS, per Resolution No. 14-209, an additional $5,248.83 was needed for coating
of the existing pipe and re-route of the electrical wiring to the existing electrical service at the
Sabine Pass Standpipe, bringing the new contract price for the project to $120,248.83 requested
by Placo, Ltd.,to work specified in their contract for the Sabine Pass Metering Facility; and
WHEREAS, the Engineer's Certificate of Substantial Completion date of May 6, 2014
applies to all work under the contract documents or to the following specified parts thereof,
between the City of Port Arthur and Placo, LTD; and,
WHEREAS, on May 6, 2014 the work which this certificate applies has been inspected
by Arceneaux& Gates Consulting Engineers,the Utility Operations Department and Placo, LTD
and is hereby declared to be substantially complete in accordance with the Contract Documents
(attached as Exhibit"A"); and,
P.R. No. 18340
05/14/14 jt
Page 2 of 4
WHEREAS, the Substantial Completion Inspection Punch List for the Sabine Pass
Metering Facility (attached as Exhibit `B") is to be corrected to comply with the Contract
Documents; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Council hereby acknowledges the acceptance of the Engineer's
Certificate of Substantial Completion for the Sabine Pass Metering Facility with Placo, Ltd., in
the total amount of$120,248.83, a contract term of 123 days, with a contract completion date of
May 8, 2014; and,
THAT, Arceneaux & Gates Consulting Engineers, and Placo, LTD will submit a the
Certificate of Completion, Contractors Certificate of Release and final payment for the contract
after the punch list has been completed for City Council approval; and
THAT, the Acceptance by the CONTRACTOR of final payment shall be and shall
operate as a release to the OWNER of all claims and all liability to the CONTRACTOR for all
things done or furnished in connection with this work and for every act and neglect of the
OWNER and others relating to or arising out of this work. No payment, however, final or
otherwise, shall operate to release the CONTRACTOR or his Sureties from any obligations
under this Contract or the Performance and Payment Bonds; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
P. R. No. 18340
05/14/14 jt
Page 3 of 4
READ, ADOPTED AND APPROVED THIS day of , 2014
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
•
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
VAL j
Sherri Bellard Valecia Tizen�
City Secretary City Attorney
P. R. No. 18340
05/14/14 jt
Page 4 of 4
APPROVED FOR ADMINISTRATION:
Az.-‘ A A-Li/LC,- Cillb
John A. Comeaux P.E. Shawna Tubbs, CPPB
Interim City Manager Purchasing Manager
04. /
ohn A Tomplait
ssistant Director of Utilities
APPROVED AS TO AVAILABILITY OF
FUNDS:
Deborah Echols
Director of Finance
Account No.: 429-1258-532.59-00
Project No.: WSI001
Exhibit "A"
(Engineer's Certificate of Substantial Completion)
ENGINEER'S CERTIFICATE OF SUBSTANTIAL COMPLETION
Project: SABINE PASS METERING FACILITY to Serve the CITY OF PORT
ARTHUR
Date of Issuance: May 6, 2014
Owner: CITY OF PORT ARTHUR
Owner's Project No. CPA-890, Contract No. 1
Engineer: ARCENEAUX & GATES CONSULTING ENGINEERS, INC.
Contractor: PLACO, LTD.
This Engineer's Certificate of Substantial Completion applies to all Work under the Contract
Documents or to the following specified parts thereof:
TO CITY OF PORT ARTHUR
[OWNER]
AND TO PLACO, LTD
[CONTRACTOR]
The Work to which this Certificate applies has been inspected by authorized representatives of
Owner, Contractor and Engineer, and that Work is hereby declared to be substantially complete in
accordance with the Contract Documents on
May 6, 2014
DATE OF SUBSTANTIAL COMPLETION
A tentative list of items to be completed or corrected is attached hereto. This list may not be all-
inclusive, and the failure to include an item in it does not alter the responsibility of Contractor to
complete all the Work in accordance with the Contract Documents. The items in the tentative list
shall be completed or corrected by Contractor within 30 days of the above Date of Issuance. From
the date of Substantial Completion the responsibilities between Owner and Contractor for security,
operation, safety, maintenance, heat, utilities, insurance and warranties and guarantees shall be as
follows:
1/2
RESPONSIBILITIES
OWNER: Operation of the constructed facilities.
CONTRACTOR: Security, Safety,Maintenance, Insurance, Warranties and Guarantees of the
constructed facilities. Contractor shall complete a punch list which will be
generated at an inspection of the facilities with the Owner and Engineer at a
date to be determined.
This certificate does not constitute an acceptance of Work not in accordance with the Contract
Documents, nor is it a release of Contractor's obligation to complete the Work in accordance with
the Contract Documents.
Executed by ENGINEER on May 6, 2014
ARCENEAUX & GATES CONSULTING ENGINEERS, INC.
[ENGINEER]
By:
CONTRACTOR accepts this Certificate of Substantial Completion on 5' 7 , 2014
PLACO,LTD. •
[CONTRACTOR
By:
. Ai- ► /,.. �'
2/2
Exhibit "B"
(Substantial Completion Inspection Punch List)
ARCENEAUX
GATES
CONSULTING
ENGINEERS,INC.
SUBSTANTIAL COMPLETION INSPECTION
PUNCH LIST
DATE: May 6, 2014
PROJECT: Sabine Pass Metering Facility
to Serve City of Port Arthur
A&G Job No. CPA-890
ATTENDEES: Keestan Cole, PE - Arceneaux& Gates Consulting Engrs., Inc. (A&G)
Stephanie Morrell - (A&G)
Paul Boone - (A&G)
Kirby Ducayet - Cheniere
Jacob Boyd - Cheniere
Rohan Ramoutar - Cheniere
Charles Shajari - City of Port Arthur
Bill Weikel - Placo
Dan Sweat - Electrical Specialties
The following items are to be corrected or completed to comply with the Contract Documents:
GENERAL ITEMS
1. Clean off concrete slab, pickup and remove leftover construction materials onsite.
2. Remove existing piping and deliver to the City of Port Arthur
3. Install a steel sleeve in the concrete slab for the gate post on the north side of the
slab.
4. Install missing anchor bolts in the base plates of the pipe supports and tighten all
nuts on the anchor bolts in the base plates.
5. Cap or attach spare ground wires to structure.
6. Grout around wires coming out of conduit at the base of the steel structure.
7. Re-mount the City of Port Arthur"No Tresspassing" sign to the fence.
END OF PUNCH LIST
Page 1 of 1
P.R.No. 18251
/ 03/24/14 445-6/ JT
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 1 BETWEEN THE
CITY OF PORT ARTHUR AND PLACO, LTD; FOR THE
SABINE PASS METERING FACILITY, INCREASING •
THE CONTRACT TIME BY TWENTY-TWO (22) DAYS
DUE TO INCLEMENT WEATHER CONDITIONS TO A
NEW TERM OF 112 DAYS.
WHEREAS, per Resolution No. 12-523, the City entered into a contract for the
installation of a Metering Facility to meter potable water from Sabine Pass to the Sabine Pass
Liquefaction LNG facility in the amount of$115,000.00 with a contract term of ninety(90)days;
and
WHEREAS, an additional 22 days is requested by Placo,Ltd.,to complete the additional
work specified in their contract for the Sabine Pass Metering Facility with a new completion date
of April 26,2014;and
WHEREAS,Arceneaux&Gates Consulting Engineers,has requested Change Order No.
1 increasing the contract time by an additional 22 days to a new contract term of 112 days with
Placo Ltd. And the change order has been evaluated by Arceneaux & Gates Consulting
Engineers, and the Utility Operations Department (attached hereto as Exhibit "A"); NOW
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT,the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, Change Order No. 1 between the CITY OF PORT
ARTHUR and Placo, Ltd. for the increased contract time of twenty-two (22) days for a new
contract term of 112 days attached hereto as Exhibit"A";and,
THAT,this project is funded in Project No. WSI001,429-1258-532.59-00;and,
P.R.No. 18291
04/15/14 JT
RESOLUTION NO./V1.9D,3
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 2 BETWEEN THE
CITY OF PORT ARTHUR AND PLACO, LTD; FOR THE
SABINE PASS METERING FACILITY, INCREASING
THE CONTRACT TIME BY ELEVEN(11)DAYS DUE TO
INCLEMENT WEATHER CONDITIONS TO A NEW
TERM OF 123 DAYS.
WHEREAS, per Resolution No. 13-493, the City entered into a contract for the
installation of a Metering Facility to meter potable water from Sabine Pass to the Sabine Pass
Liquefaction LNG facility in the amount of$115,000.00 with a contract term of ninety(90)days;
and
WHEREAS, per Resolution No. 14-154 an additional 22 days were requested by Placo,
Ltd., to complete the additional work specified in their contract for the Sabine Pass Metering
Facility with a contract term of 112 days;and
WHEREAS, an additional 11 days are requested by Placo, Ltd., to complete the
additional work specified in their contract for the Sabine Pass Metering Facility with a new
completion date of May 08,2014; and
WHEREAS, Arceneaux & Gates Consulting Engineers, has requested Change Order
No. 2 increasing the contract time by an additional 11 days to a new contract term of 123 days
with Placo Ltd., said change order has been evaluated by Arceneaux & Gates Consulting
Engineers, and the Utility Operations Department (attached hereto as Exhibit "A"); NOW
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT,the City Manager of the City of Port Arthur is hereby authorized and directed to
P.R.No. 18303
04/15/14 JT
RESOLUTION NO. N`c/0/
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 3 BETWEEN THE
CITY OF PORT ARTHUR AND PLACO, LTD; FOR THE
SABINE PASS METERING FACILITY, FOR COATING
OF EXISTING PIPE AND RE-ROUTING ELECTRICAL
SERVICE INCREASING THE CONTRACT AMOUNT BY
$5,248.83 TO A NEW CONTRACT AMOUNT OF
$120,248.83; ACCOUNT NO. 429-1258-532.59-00,
PROJECT NO.WSI001.
WHEREAS, per Resolution No. 13-493,I the City entered into a contract for the
installation of a Metering Facility to meter potable water from Sabine Pass to the Sabine Pass
Liquefaction LNG facility in the amount of$115,000.00 with a contract term of ninety(90)days;
and
WHEREAS, per Resolution No. 14-154 an additional 22 days was requested by Placo,
Ltd., to complete the additional work specified in their contract for the Sabine Pass Metering
Facility with a contract term of 112 days; and ,
WHEREAS, per Proposed Resolution No. 18293 an additional 11 days is requested by
Placo, Ltd., to complete the additional work specified in their contract for the Sabine Pass
Metering Facility with a new completion date of May 08,2014;and
WHEREAS, an additional $5,248.83 is needed for coating of the existing pipe and re-
route of the electrical wiring to the existing electrical service at the Sabine Pass Standpipe,
bringing the new contract price for the project to $120,248.83 requested by Placo, Ltd., to work
specified in their contract for the Sabine Pass Metering Facility;and
WHEREAS, Arceneaux & Gates Consulting Engineers, has requested Change Order
No. 3 increasing the amount by an additional$5,248.83 to a new total of$120,248.83 with Placo
Ltd., said change order has been evaluated by Arceneaux& Gates Consulting Engineers, and the
Utility Operations Department(attached hereto as Exhibit"A");NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR: