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Home My WebLink AboutPR 18341: INSPECTION PUNCH LIST FOR THE HIGHWAY 87 WATERLINE PROJECT WITH EXCAVATORS & CONSTRUCTORS, LTD MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: John A. Comeaux, P.E., Interim City Manager FROM: John Tomplait, Assistant Director of Utility Operations DATE: May 15, 2014 RE: Proposed Resolution No. 18341 RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 18341 acknowledging the acceptance of the Engineer's Certificate of Substantial Completion. For the Highway 87 water line project with Excavators & Constructors, LTD., of Port Arthur, Texas. BACKGROUND This Hurricane Recovery Grant administered by the Texas General Land Office will fund this project to extend 16"720" water transmission mains from the Intracoastal Canal to Keith Lake along SH 87 South. This is a key step in improving the reliability and capabilities of the public water system serving the Sabine Pass area. It has eliminated the section of line that was 'floating' in the Keith Lake cut adjacent to'the bridge. BUDGET/FISCAL EFFECT This project was funded through the GLO Project no. I21 SPW, 144-1201-532.59-00. SUMMARY I recommend that the City Council approve Proposed Resolution No.18341. P. R. No. 18341 05/15/14 jt Page 1 of 4 RESOLUTION NO. A RESOLUTION ACKNOWLEDGING THE ACCEPTANCE OF THE ENGINEER'S CERTIFICATE OF SUBSTANTIAL COMPLETION AND SUBSTANTIAL COMPLETION INSPECTION PUNCH LIST FOR THE HIGHWAY 87 WATERLINE PROJECT WITH EXCAVATORS & CONSTRUCTORS, LTD., OF PORT ARTHUR,TEXAS. WHEREAS, per Resolution No. 13-294, the City entered into a contract for the installation of a water transmission line along Highway 87 South with Excavators & Constructors,Ltd. for the contract amount of$2,318,702.50 and a term of 270 days; and, WHEREAS, per Resolution No. 13-400, the City Council authorized Change Order No. 1 between the City and Excavators & Constructors, Ltd and Change Order No. 1 with the GLO for the Hwy 87 water transmission line tracer wire system increasing the contract amount by $64,286.50 to a new total of$2,382,989; and, WHEREAS, per Resolution No. 14-043, the City Council authorized Change Order No. 2 between the City and Excavators & Constructors, Ltd and Change Order No. 2 with the GLO that the Texas Department of Transportation has requested six (6) fire hydrants be replaced with underground blow-off hydrants for the installation of a Water Transmission Line along Highway 87 South increasing the contract amount by $23,760.00 to a new total of $2,406,749.00, increasing the contract time by twelve (12) days to a total of 282 days; and, WHEREAS,per Resolution No. 14-153, the City Council authorized Change Order No. 3 between the City and Excavators & Constructors, Ltd and Change Order No. 3 with the GLO for a seventeen(17)day time extension increasing the term to 299 days; and, WHEREAS, the Engineer's Certificate of Substantial Completion date of May 1, 2014 applies to all work under the contract documents or to the following specified parts thereof, between the City of Port Arthur and Excavators & Constructors,Ltd.; and, P. R. No. 18341 05/15/14 jt Page 2 of 4 WHEREAS, on May 1, 2014 the work which this certificate applies has been inspected by Arceneaux & Gates Consulting Engineers, the Utility Operations Department and Excavators & Constructors, Ltd., and is hereby declared to be substantially complete in accordance with the Contract Documents (attached as Exhibit"A"); and, WHEREAS,the Substantial Completion Inspection Punch List for the Highway 87 water line project (attached as Exhibit `B") are to be corrected to comply with the Contract Documents; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Council hereby acknowledges the acceptance of the Engineer's Certificate of Substantial Completion for the Highway 87 water line project with Excavators & Constructors, LTD., in the total amount of$2,406,749.00, a contract term of 299 days, with a contract completion date of May 14 2014; and, THAT, Arceneaux & Gates Consulting Engineers, and Excavators & Constructors, Ltd., will submit a the Certificate of Completion, Contractors Certificate of Release and final payment for the contract after the punch list has been completed for City Council approval; and THAT, The Acceptance by the CONTRACTOR of final payment shall be and shall operate as a release to the OWNER of all claims and all liability to the CONTRACTOR for all things done or furnished in connection with this work and for every act and neglect of the OWNER and others relating to or arising out of this work. No payment, however, final or otherwise, shall operate to release the CONTRACTOR or his Sureties from any obligations under this Contract or the Performance and Payment Bonds. THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. P. R. No. 18341 05/15/14 jt Page 3 of 4 READ, ADOPTED AND APPROVED THIS day of , 2014 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Deloris Prince Mayor ATTEST: APPROVED AS TO FORM: ' ./ AP/!I.ts Sherri Bellard Valecia Tizeno, City Secretary City Attorney P.R. No. 18341 05/15/14 jt Page 4 of 4 APPROVED FOR ADMINISTRATION: it John A. Comeaux P.E. Shawna Tubbs, CPPB Interim City Manager Purchasing Manager �_ A1 / tohn A Tomplait ssi t Director of Utilities APPROVED AS TO AVAILABILITY OF FUNDS: /*'&/ /,■ / / r_dA2......_,./ Deborah Echols Director of Finance Account No.: 429-1258-532.59-00 Project No.: WSI001 Exhibit "A" (Engineer's Certificate of Substantial Completion) ENGINEER'S CERTIFICATE OF SUBSTANTIAL COMPLETION Project: HIGHWAY 87 WATERLINE to Serve the CITY OF PORT ARTHUR Date of Issuance: May 1, 2014 Owner: CITY OF PORT ARTHUR Owner's Project No. CPA-700, Contract No. 1 Engineer: ARCENEAUX & GATES CONSULTING ENGINEERS, INC. Contractor: EXCAVATORS AND CONSTRUCTORS, LTD. This Engineer's Certificate of Substantial Completion applies to all Work under the Contract Documents or to the following specified parts thereof: TO CITY OF PORT ARTHUR [OWNER] AND TO EXCAVATORS AND CONSTRUCTORS, LTD [CONTRACTOR] The Work to which this Certificate applies has been inspected by authorized representatives of Owner, Contractor and Engineer, and that Work is hereby declared to be substantially complete in accordance with the Contract Documents on May 1, 2014 DATE OF SUBSTANTIAL COMPLETION A tentative list of items to be completed or corrected is attached hereto. This list may not be all- inclusive, and the failure to include an item in it does not alter the responsibility of Contractor to complete all the Work in accordance with the Contract Documents. The items in the tentative list shall be completed or corrected by Contractor within 30 days of the above Date of Issuance. From the date of Substantial Completion the responsibilities between Owner and Contractor for security, operation, safety, maintenance, heat, utilities, insurance and warranties and guarantees shall be as follows: 1/2 RESPONSIBILITIES OWNER: Operation of the constructed facilities. CONTRACTOR: Security, Safety, Maintenance,Insurance, Warranties and Guarantees of the constructed facilities. Contractor shall complete a punch list which will be generated at an inspection of the facilities with the Owner and Engineer at a date to be determined. This certificate does not constitute an acceptance of Work not in accordance with the Contract Documents, nor is it a release of Contractor's obligation to complete the Work in accordance with the Contract Documents. Executed by ENGINEER on May 6, 2014 ARCENEAUX & GATES CONSULTING ENGINEERS, INC. [ENGINEER] By: CONTRACTOR accepts this Certificate of Substantial Completion on ir4 472 , 2014 EXCAVATORS AND CONSTRUCTORS,LTD. [CONTRACTOR] By: 2/2 Exhibit "B" (Substantial Completion Inspection Punch List) ED ARCENEAUX GATES CONSULTING ENGINEERS,INC. SUBSTANTIAL COMPLETION INSPECTION PUNCH LIST DATE: May 1, 2014 PROJECT: Highway 87 Waterline to Serve City of Port Arthur A&G Job No. CPA-700 ATTENDEES: Keestan Cole,PE - Arceneaux & Gates Consulting Engrs., Inc. (A&G) Simon Carron - (A&G) Leslie McMahen, PE - City of Port Arthur Rick Guillory - TxDOT Benny Spring - TxDOT Jay Braxton - Excavators and Constructors David Gray - Excavators and Constructors The following items are to be corrected or completed to comply with the Contract Documents: GENERAL ITEMS 1. Remove any leftover material under the Intracoastal Bridge. 2. Smooth and dress up dirt around air release valve manholes, extend fill on north and south side of manholes to eliminate "launch ramps". 3. Verify a minimum 2% slope from edge of road to air release valve manholes. 4. Remove air release valve and manhole at STA 34+00. 5. Lower valve elevations at STA 34+00 to provide a minimum 2% slope from the edge of road. 6. Smooth and dress up grading at locations without vegetation and apply seeding to the areas without vegetation. 7. Relocate all valve and terminal markers to be a minimum of 30' from edge of road,where valve markers cannot be relocated outside of the 30' clear zone blue surface mount markers may be used at the edge of the road to. END OF PUNCH LIST Page 1 of 1