HomeMy WebLinkAboutPR 18356: 3RD AND FINAL YEAR AGREEMENT WITH O'BRIEN'S, DEBRIS MONITORING IN THE EVENT OF AN EMERGENCY FOR DISASTER PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO: John A. Comeaux, P.E., Interim City Manager
FROM: Allison Walker, Public Works Administrative Assistant
DATE: June 4, 2014
SUBJECT: P.R.18356—Debris Monitoring
COMMENTS
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 18356, authorizing
City Manager to execute the third and final year of the agreement with O'Brien's Response
Management, L.L.C. (formerly O'Brien's Response Management, Inc.) of Fort Lauderdale,
Florida, for debris monitoring in the event of an emergency or disaster.
BACKGROUND:
This is the third and final year of the agreement with O'Brien's Response Management, L.L.C.
(formerly O'Brien's Response Management, Inc.) of Fort Lauderdale, Florida, for debris
monitoring in the event of an emergency or disaster. This contract was approved by the City
Council per Resolution 12-348 and renewed per Resolution 13-332 (under the name of
Witt/O'Brien's, L.L.C.), in order to meet the requirements of the Federal Emergency
Management Agency (FEMA) for all debris removal in the event of an emergency or disaster.
BUDGETARY/FISCAL EFFECT:
Funding will be provided for in the appropriate disaster/emergency recovery project accounts.
EMPLOYEE/STAFF EFFECT:
None.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No. 18356, authorizing
the City Manager to execute the third and final year of the agreement with O'Brien's Response
Management, L.L.C. (formerly O'Brien's Response Management, Inc.) of Fort Lauderdale,
Florida, for debris monitoring in the event of an emergency or disaster.
P.R. No. 18356
05/21/14 aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
THE THIRD AND FINAL YEAR OF THE AGREEMENT BETWEEN THE
CITY OF PORT ARTHUR AND O'BRIEN'S RESPONSE
MANAGEMENT, L.L.C. (FORMERLY O'BRIEN'S RESPONSE
MANAGEMENT, INC.) OF THEODORE, ALABAMA, FOR DEBRIS
MONITORING IN THE EVENT OF AN EMERGENCY FOR DISASTER.
WHEREAS, it is deemed in the best interest of the City of Port Arthur to have a service
in place for debris monitoring in the event of an emergency or a disaster; and,
WHEREAS, pursuant to Resolution 12-348, the City entered into a one year agreement
with the option to renew for two additional years with O'Brien's Response Management, Inc.;
and,
WHEREAS, pursuant to Resolution 13-332, the City renewed the contract with
Witt/O'Brien's, LLC (formerly O'Brien's Response Management, Inc.) for an additional year;
and,
WHEREAS, this is the third and final year of the contract with O'Brien's Response
Management, L.L.C. (formerly O'Brien's Response Management, Inc.); now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to execute the third and final year of a
contract attached hereto as Exhibit "A" with O'Brien's Response Management, L.L.C. of Fort
Lauderdale, Florida, for debris monitoring for the City of Port Arthur on a unit price basis; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED,AND APPROVED this the day of , A.D. 2014 at
a regular meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
Noes:
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
//11 :D
Valecia Tizeno
City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
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John A. Comeaux, P. E. Deborah Echols, CPA
Interim City Manager Director of Finance
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s„--/ d - 7
Shawna Tubbs, CPPO
Purchasing Manager
Exhibit "A"
•
CONTRACT FOR
DEBRIS MONITORING FOR
THE CITY OF PORT ARTHUR
THIS AGREEMENT, made this the day of , 2014, by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of
Texas, hereinafter called "OWNER" or "CITY", and O'Brien's Response Managements
L.L.C. a(n) corporation herein acting by and through
hereinafter called"CONTRACTOR".
WITNESSED: That for and in consideration of the payment terms, conditions and agreements
set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution 12-348, the City entered into a one-year contract with the option
of renewal for two additional years. Pursuant to Resolution 13-332, the parties executed
the first year renewal. The parties hereby agree to exercise said option for the third and
final year.
2. Effective December 26, 2012, O'Brien's Response Management, Inc. converted to
O'Brien's Response Management L.L.C.
3. Upon receipt of the Notice to Proceed,the CONTRACTOR shall initiate work under this
contract within 24 hours. The term of this contract shall be for the duration of the
emergency or disaster recovery period as determined by the City Council of the City of
Port Arthur.
4. The term of this Contract shall be from August 7, 2014 to August 6, 2015.
5. During the term of this Contract, the CONTRACTOR will furnish at his own expense all
of the materials, supplies, tools, equipment, labor, and other services necessary in
connection therewith, excepting those supplies specifically not required of
CONTRACTOR in the Specifications items mentioned in the attached Proposal.
6. The term"Contract Documents"means and includes the following:
(A) Agreement
(B)
Request for Proposal*
(C) General Information*
(D) Specifications*
(E) Bid
Proposal*
(F) Bidder's Information Sheet*
* These items were attached to the original letting contract. The agreement only is
included for this renewal.
7. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
8. IN WITNESS WHEREOF, the parties here to have executed, or caused to be executed by
their duly authorized officials, this Agreement in two (2) copies, each of which shall be
deemed an original of the date first written above.
Signed on the day of , 2014.
OWNER: ATTEST:
CITY OF PORT ARTHUR
BY:
John A. Comeaux, P. E. Sherri Bellard
Interim City Manager City Secretary
Signed on the day of , 2014.
CONTRACTOR:
O'BRIEN'S RESPONSE MANAGEMENT,L.L.C.
BY:
Print Name:
Title: