HomeMy WebLinkAboutPR 18357: 3RD AND FINAL YEAR AGREEMENT WITH CROWDER GULF, EMERGENCY OR DISASTER PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO: John A. Comeaux, P.E., Interim City Manager
FROM: Allison Walker, Public Works Administrative Assistant
DATE: May 28, 2014
SUBJECT: P.R. 18357—Debris Removal for Emergency Event
COMMENTS
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 18357, authorizing
City Manager to execute the third and final year of the agreement with Crowder Gulf of
Theodore, Alabama for debris removal and emergency services.
BACKGROUND:
This is the third and final year of the agreement with Crowder Gulf of Theodore, Alabama for
debris removal and emergency services. This contract was approved by the City Council by
Resolution No. 12-310 and renewed by Resolution No. 13-252, in order to provide for
emergency services in the event of a disaster.
BUDGETARY/FISCAL EFFECT:
Funding will be provided for in the appropriate disaster/emergency recovery project accounts.
EMPLOYEE/STAFF EFFECT:
None.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No. 18357, authorizing
City Manager to execute the third and final year of the agreement with Crowder Gulf of
Theodore, Alabama for debris removal and emergency services.
P.R. No. 18357
05/21/14 aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
THE THIRD AND FINAL YEAR OF THE AGREEMENT WITH
CROWDER GULF OF THEODORE, ALABAMA, FOR DEBRIS
REMOVAL AND EMERGENCY SERVICES FOR THE CITY OF PORT
ARTHUR IN THE EVENT OF AN EMERGENCY OR DISASTER.
WHEREAS, it is deemed in the best interest of the City of Port Arthur to have a service
in place for debris removal and emergency services in the event of an emergency or a disaster;
and,
WHEREAS, pursuant to Resolution 12-310, the City entered into a one year agreement
with the option to renew for two additional years with Crowder Gulf of Theodore, Alabama; and,
WHEREAS, pursuant to Resolution 13-252, the City renewed the agreement for the
second year(1St renewal); and,
WHEREAS, this is the third and final year of the contract with Crowder Gulf; now
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to execute the third and final year of the
contract attached hereto as Exhibit "A" with Crowder Gulf of Theodore, Alabama, for debris
removal and emergency services for the City of Port Arthur on a unit price basis; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED,AND APPROVED this the day of , A.D. 2014 at
a regular meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
Noes:
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Z.—./ WO_� ,
wir
Va ecia Tizeno
City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
44-Q_G,Cykfztwtfie.e..John A. Comeaux, P. E. eborah Echols, CPA
Interim City Manager Director of Finance
Wy2-fAJ-14 a_riff)
Shawna Tubbs, CPPO
Purchasing Manager
Exhibit "A"
CONTRACT FOR
DEBRIS REMOVAL & EMERGENCY SERVICES FOR
THE CITY OF PORT ARTHUR
THIS AGREEMENT, made this the day of , 2014, by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY", and Crowder Gulf a(n) corporation herein acting by
and through John Ramsay, President hereinafter called"CONTRACTOR".
WITNESSED: That for and in consideration of the payment terms, conditions and agreements
set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution 12-310,the City entered into a one-year contract with the option
of renewal for two additional years. The parties hereby agree to exercise said option for
the third and final year.
2. Upon receipt of the Notice to Proceed, the CONTRACTOR shall initiate work under this
contract within 24 hours. The term of this contract shall be for the duration of the
emergency or disaster recovery period as determined by the City Council of the City of
Port Arthur.
3 The term of this Contract shall be from July 18, 2014 to July 17, 2015.
4. During the term of this Contract, the CONTRACTOR will furnish at his own expense all
of the materials, supplies,tools, equipment, labor, and other services necessary in
connection therewith, excepting those supplies specifically not required of
CONTRACTOR in the Specifications items mentioned in the attached Proposal.
5. The term "Contract Documents"means and includes the following:
(A) Agreement
(B) Invitation to Bid
Request for Proposal*
(C) General Information*
(D) Specifications*
(E) Bid
Proposal*
(F) Bidder's Information Sheet*
* These items were attached to the original letting contract. The agreement only is
included for this renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
7. IN WITNESS WHEREOF, the parties here to have executed, or caused to be executed by
their duly authorized officials, this Agreement in two (2) copies, each of which shall be
deemed an original of the date first written above.
Signed on the day of , 2014.
OWNER: ATTEST:
CITY OF PORT ARTHUR
BY:
John A. Comeaux, P. E., Sherri Bellard
Interim City Manager City Secretary
Signed on the day of , 2014.
CONTRACTOR:
CROWDER GULF
BY:
John Ramsay, President
