HomeMy WebLinkAboutPR 18359: 2ND YEAR 1ST RENEWAL AGREEMENT WITH HD SUPPLY WATERWORKS, LTD,(HDPE) PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO: John A. Comeaux, P.E., Interim City Manager
FROM: Allison Walker, Public Works Administrative Assistant
DATE: June 2, 2014
SUBJECT: P.R.18359—High Density Polyethylene Pipe (HDPE)
COMMENTS
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 18359, approving the
renewal of the annual contract with HD Supply Waterworks, Ltd. of Beaumont, Texas, for
supplying High Density Polyethylene Pipe (HDPE).
BACKGROUND:
This is an annual contract for High Density Polyethylene Pipe (HDPE) that will be used by the
Drainage Division for maintenance and construction. This is the second year (1st renewal) of the
contract with HD Supply Waterworks, Ltd., of Beaumont, Texas. This contract will not exceed
the amount of$25,000 per year.
BUDGETARY/FISCAL EFFECT:
Funds are available in the Public Works Drainage Division budget account nos. 001-1204-
531.34-00 and 001-1204-531.84-003.
EMPLOYEE/STAFF EFFECT:
None.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No. 18359, approving the
second year (1st renewal) of an annual contract with HD Supply Waterworks, Ltd. for supplying
the High Density Polyethylene Pipe (HDPE).
P.R. No. 18359
05/21/14 aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE THE SECOND YEAR (1ST RENEWAL) OF THE
AGREEMENT WITH HD SUPPLY WATERWORKS, LTD., OF
BEAUMONT, TEXAS, FOR SUPPLYING HIGH DENSITY
POLYETHLENE PIPE (HDPE) IN AN AMOUNT NOT TO
EXCEED $25,000.00 PER YEAR. ACCOUNT NOS. 001-1204-
531.34-00 AND 001-1204-531.84-00.
WHEREAS, pursuant to Resolution 13-245, the City entered into a one year agreement
with the option to renew for two additional years with HD Supply Waterworks, Ltd. of
Beaumont, Texas, for supplying high density polyethylene pipe (HDPE); now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Manager is hereby authorized to execute the second year (1st renewal) of
a contract with HD Supply Waterworks, Ltd. of Beaumont, Texas, for supplying high density
polyethylene pipe (HDPE) in an amount not to exceed $25,000; and,
THAT, funding is available in Account Nos. 001-1204-531.34-00 and 001-1204-531.84-
00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED,AND APPROVED this the day of , A.D. 2014 at
a meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
Noes:
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
alec' ' eno
City Attome
ssi .6i lc
APPROVED F6k AADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
deon. l„ p e
Jo A. Comeaux, P. E. eborah Echols, CPA
Interim City Manager Director of Finance
�l Lie-d-A CA n�
Shawna Tubbs, CPPO
Purchasing Manager
Exhibit "A"
MATERIALS SUPPLY AGREEMENT
HIGH DENSITY POLYETHYLENE PIPE (HDPE)
THIS AGREEMENT, made this the day of , 2014, by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY", and HD SUPPLY WATERWORKS, LTD.,
hereinafter called"CONTRACTOR".
WITNESSED: That for and in consideration of the payment terms, conditions and agreements
set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution 13-245, the City entered into a one-year contract with the option
of renewal for two additional years. The parties hereby agree to exercise said option for a
second year.
2. The term of this Contract shall be from June 18, 2014 to June 17, 2015. It shall be
renewable by mutual agreement for one (1) additional one-year period. Each subsequent
yearly contract renewal shall require approval of the City Council.
3. The CONTRACTOR will perform the work as delineated in the Scope of Work and
Specifications attached hereto.
4. During the term of this Contract, the CONTRACTOR will furnish at his own expense all
of the materials, supplies, tools, equipment, labor and other services necessary in
connection therewith, excepting those supplies specifically not required of
CONTRACTOR in the Specifications and Scope of Work.
5. The CONTRACTOR agrees to supply the materials described in the specifications and
contract documents at the unit prices shown in the attached bid, in the not to exceed
amount of$25,000.
6. The term "Contract Documents"means and includes the following:
1) Agreement
2) Invitation to Bid *
3) Addenda *
4) General Information *
5) Specifications *
6) Bid *
*These items were attached to the original letting contract. The agreement only is
included for this renewal.
7. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
8. IN WITNESS WHEREOF, the parties here to have executed, or caused to be executed by
their duly authorized officials, this Agreement in two (2) copies, each of which shall be
deemed an original of the date first written above.
Signed on the day of , 2014.
OWNER:
CITY OF PORT ARTHUR
John A. Comeaux, P. E.,
Interim City Manager
Signed on the day of , 2014.
OWNER:
HD SUPPLY WATERWORKS,LTD
Print Name:
Title: