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HomeMy WebLinkAbout(6) PR13928:STATE HEALTH SERV. MEMORANDUM CITY OF PORT ARTHUR TO: Steve Fitzgibbons, City Manager DATE: December 21, 2006 FROM: Yoshi D. Alexander, MBA-HCM, Director of Health Services ~ SUBJECT: Proposed Resolution No. 13928 Amendment to the FY2005-07 Contract Between the City of Port Arthur and the Department of State Health Services COMMENTS FOR ADMINISTRATION USE ONLY * REQUESTED BY: Yoshi D. Alexander, MBA-HCM, Director * PURPOSE EXPRESSED BY REQUESTOR: * Amendment of the FY 2005-07 contract between the City * of Port Arthur and the Department of State Health * Services for the Bio-terrorism Program attachment * LOCATION: N/A RECOMMENDATION It is recommended that the City Council approve Proposed Resolution No. 13928 authorizing the City Manager to execute an amendment to the FY 2005-07 contract between the City of Port Arthur and the Department of State Health Services to increase bioterrorism public health preparedness funds. BACKGROUND This amendment for bioterrorism preparedness increases the contract amount by $97,682 bringing the total contract amount ending August 31, 2007 to $315,633. With these funds, the health department will continue to provide for local public health's response to bioterrorism, outbreaks of infectious disease, potential pandemic influenza, and other public health threats and emergencies. BUDGETARY/FISCAL EFFECT: Additional funds are being awarded in the amount of $97,682. The total grant award will increase to $315,633. STAFFING/EMPLOYEE EFFECT: None. SUMMARY: It is recommended that the City Council adopt P.R. No. 13928, authorizing the City Manager to amend the FY 2005-07 contract between the City of Port Arthur and the Department of State Health Services. Acceptance of this recommendation will allow the City's Health Department to continue its bioterrorism preparedness program. Port Arthur Health Department P.R. NO. 15 28 12/21/06-yda RESOLUTION NO. A RESOLUTION AMENDING THE FY 2005-07 CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND THE DEPARTMENT OF STATE HEALTH SERVICES, ATTACHMENT NO. 04C, COMMUNITY PREPAREDNESS SECTION, BIOTERRORISM PREPAREDNESS AS SHOWN BY CONTRACT CHANGE NOTICE NO. 08 WHEREAS, the initial FY 2005-06 contract between the City of Port Arthur and the Department of State Health Services for the Bioterrorism Preparedness program was approved on September 13, 2005 by Resolution No. 05-280; amended by approved Resolution No. 06-245 on July 5, 2006 to extend the contract term for the Community Preparedness Section, Bioterrorism Preparedness, from August 31, 2006 to December 31,2006; and was amended and approved by Resolution No. 06-393 dated September 19, 2006 to add additional funds and extend the contract term to August 31, 2007; and, WHEREAS, Attachment No. 04(3, Community Preparedness Section -Bioterrorism Preparedness, provides for local public health jurisdiction's preparedness for and response to bioterrorism, other outbreaks of infectious disease, pandemic influenza, and other public health threats and emergencies; and, WHEREAS, this third contract amendment will add an additional $97,682 for a total contract amount of $315,633; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT the Contract, shown as Exhibit "A" by Contract Change Notice No. 08, a copy of which is attached hereto and made a part hereof is hereby approved; and, P.R. NO. 13928 Page 2 THAT said Contract is an exact duplicate of a City Standard Form Contract except for the changes described in the Certificate of Standard Form Contract, a copy of which is attached hereto as Exhibit "B" and is hereby incorporated by reference, and said changes are hereby approved; THAT the City Manager of the City of Port Arthur and the Director of the City's Health Department are hereby authorized and directed to execute said Contract on behalf of the City of Port Arthur; and, THAT a copy of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS DAY OF ., A.D., 2006, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: Mayor: Councilmembers: , NOES: ATTEST: Mayor Evangeline Green, City Secretary APPROVED AS TO FORM: Mark Sokolow, City Attorney P.R. NO. 13928 Page $ APPROVED FOR ADMINISTRATION: Stephen Fitzgibbons, City Manager · Alexander, MBA-HCM, Director  EXHIBIT "A" DEPARTMENT OF STATE HEALTH SERVICES 1100 WEST 49TH STREET AUSTIN, TEXAS 78756-3199 STATE OF TEXAS COUNTY OF TRAVIS DSHS Document No. 7460018850 2006 Contract Change Notice No. 08 The Department of State Health Services, hereinafter referred to as RECEIVING AGENCY, did heretofore enter into a contract in writing with PORT ARTHUR CITY HEALTH DEPARTMENT hereinafter referred to as PERFORMING AGENCY. The parties thereto now desire to amend such contract attachment(s) as follows: SUMMARY OF TRANSACTION: ATT NO. 04C: CPS-BIOTERRORISM PREPAREDNESS All terms and conditions not hereby amended remain in full force and effect. EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN. CITY OF PORT ARTHUR Authorized Contracting Entity (type above if different from PERFORMING AGENCY) for and in behalf of: PERFORMING AGENCY: PORT ART~HUR CITY HEALTH DEPARTMENT By: (Signature of person authorized to sign) Stephen Fitzgibbons, City Manager (Name and Title) Date: RECOMMENDED: Yoshi By: RECEIVING AGENCY: DEPARTMENT OF STATE HEALTH SERVICES (Signature of person authorized to sign) Bob Burnette, Director Client Services Contracting Unit (Name and Title) By: D. Alexander, MBA-HCM, Director (RECEIVING AGENCY Director, if different from person authorized to sign contract JC CSCU - Rev. 6/05 Cover Page 1 DETAILS OF ATTACHMENTS Att/ DSHS Program ID/ Term Financial Assistance Direct Total Amount Amd DSHS Purchase Assistance (DSHS Share) No. Order Number Begin End Source of Amoum Funds* RLSS/LPHS 0lA 09/01/05 08/31/06 State 93.991 206,811.00 0.00 206,811.00 0000309902 IMM/LOCALS 02 09/01/05 08/31/06 State 93.268 77,120.00 0.00 77,120.00 0000309178 TPC 03 09/01/05 08/31/06 State 90,000.00 0.00 90,000.00 0000309774 04C CPS/BIOTERR 09/01/05 08/31/07 93.283 315,633.00 0.00 315,633.00 0000309980 NSS/WIC-CARD 05 10/01/05 09/30/06 10.557 0.00 0.00 0.00 0000311380 DSHS Contract No.7460018850 2006 Totals $689,564.00 $ 0.00 $689,564.00 Change No. 08 *Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance (CFDA), if applicable. REFER TO BUDGET SECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAILS. Cover Pa.ge 2 DOCUMENT NO. 7460018850-2006 PROGRAM ATTACHMENT NO. 04C PURCHASE ORDER NO. 0000309980 CONTRACTOR: PORT ARTHUR CITY HEALTH DEPARTMENT DSHS PROGRAM: COMMUNITY PREPAREDNESS SECTION TERM: September 01, 2005 THRU: August 31,2007 It is mutually agreed by and between the contracting parties to amend the terms and conditions of Document No. 7460018850 2006 -04Bas written below. All other terms and conditions not hereby amended are to remain in full force and effect. SECTION I. STATEMENT OF WORK is hereby amended to add the following: Contractor shall assist DSHS in the implementation of DSHS' Centers for Disease Control and Prevention (CDC) Pandemic Influenza Guidance Supplement to the 2006 Public Health Emergency Preparedness Cooperative Agreement Phase II (dated July 10, 2006). The following documents are incorporated by reference and made a part of this Contract: · Project Period Public Health Emergency Preparedness Work Plan for Local Health Departments (FY2007-FY2010), revised October 24, 2006, and attached as Exhibit B; · Project Period Pandemic Influenza Work Plan for Local Health Departments (FY2007- FY2009) and attached as Exhibit C; · Cont3actor's action plan to assist in the accurate and timely completion of all objectives; · Contractor's FY07 Applicant Information and Budget Detail for FY07 base cooperative agreement and FY07 pandemic influenza; and · Public Health Preparedness Unit program guidance(s) as provided by DSHS Program. PERFORMANCE MEASURES is revised to add the following: Contractor shall complete activities and performance measures as outlined in the attached Exhibit B, revised, Project Period Public Health Emergency Preparedness Work Plan for Local Health Departments (FY2007 - FY2010) and Exhibit C, Project Period Pandemic Influenza Work Plan for Local Health Departments (FY2007 - FY2009). All activities bolded in the Exhibit C, Project Period Pandemic Influenza Work Plan for Local Health Departments must be completed by August 31, 2007. In addition, the following three activities that are described in earlier work plans, Exhibit A and Exhibit B, must be completed by December 31, 2006: · Local Pandemic Influenza Plan incorporating the World Health Organization (WHO) Pandemic Phases; ATTACHMENT Page 1 · One exercise related to some aspect of the Local Pandemic Influenza Plan with an After Action Report (AAR) following within 60 days; and · Establishment of the Pandemic Influenza Coordinating Committee. SECTION II. SPECIAL PROVISIONS is hereby amended to add the following: General Provisions, PAYMENT METHODS AND RESTRICTIONS Article, is revised to add the following: Contractor shall request payment using the State of Texas Purchase Voucher (Form B-13) and acceptable supporting documentation of the required deliverables as indicated in the attached Exhibit B, revised and Exhibit C. General Provisions, EQUIPMENT PURCHASES Article, is amended to allow the purchase of equipment at any time during the entire term of this contract attachment. 'ATTACHMENT - Page 2 DEPARTMENT OF STATE HEALTH SERVICES RECEIVING AGENCY PROGRAM: COMMUNITY PREPAREDNESS SECTION PE1LFORMING AGENCY: PORT ARTHUR CITY HEALTH DEPARTMENT CONTRACT TERM: 09/01/05 THRU: 08/31/07 BUDGET PERIOD: 09/01/05 THRU 08/31/07 DSHS DOC. NO. 7460018850 200604C CHG. 08 REVISED CONTRACT BUDGET FINANCIAL ASSISTANCE OBJECT CLASS CATEGORIES I CURRENT APPROVED CHANGE NEW OR REVISED BUDGET (A) REQUESTED (B) BUDGET (C) Personnel $143,320.00 $51,347.00 $194,667.00 Fringe Benefits 61,131.00 25,436.00 86,567.00 Travel 3,614.00 4,186.00 7,800.00 Equipment* 0.00 12,520.00 12,520.00 Supplies 1,800.00 1,768.00 3,568.00 Contractual 0.00 0.00 0. Other 8,086.00 2,425.00 10,511.00 Total Direct Charges $217,951.00 $97,682.00 $315,633.00 Indirect Charges 0.00 0.00 0.00 TOTAL $217,951.00 $97,682.00 $315,633.00 PERFORMING AGENCY SHARE: Program Income 0.00 0.00 0.00 Other Match 0.00 0.00 0.00 RECEIVING AGENCY SHARE $217,951.00 $97,682.00 $315,633.00 PERFORMING AGENCY SHARE $0.00 $0.00 $0~00 Detail on Indirect Cost Rate Type: Rate 0.00 Base $0.00 Total $0.00 Budget Justification: Increase due to adding round two of the pandemic influenza activities and fiscal 07 funding. Form No. GC-9 ECPS - Rev. 10/04 Financial status reports are due the 30th of December, 30th of March, 30th of June, 30th of November, 30th of December, 30th of March, 30th of June, and the 30th of October. * Equipment list attached. PERFORMING AGENCY: PORT ARTHUR CITY HEALTH DEPARTMENT RECEIVING AGENCY PROGRAM: COMMUNITY PREPAREDNESS SECTION DSHS DOC. NO: 7460018850 2006 ATTACHMENT NO: 04 C Change No. 08 EQUIPMENT LIST ITEM DESCRIPTION NO. OF UNIT EXTENSION UNITS COST 001 Phone Master communication system to develop a pre-set call list of first 1 12,520.00 $ 12,520.00 responders and health officials. In the event of an emergency, authorized administrators can immediately launch urgent notification. Total cost of unit is $12,520. Approximately 40% of the funding will be paid for with PHP Base funding and 60% will be paid with Pan flu funds as the equipment will be used for both projects. TOTALS $ 12,520.00 Items may be brand name, if specified, or equivalent, Equipment List Page i n- o8 0 r- -- o' ._ E G.=-8 ~__~ e,- ~_o ~-o-~z ~5 .~'"~, : o.~ co o'.= ~ m E ,0_ ~ NOr__ ~--o~ ~,~" ~ ,~° ~.-= - ~o ~= e~ = '- ~ O~ ~, e:Z ~ ~ O' ~,- ~ ~'- ~-- = ~ ~ Z :o-- .-.- '~ ~ O0 · - ~ .- E o ~N~ '~00~ m~E'~. 'o ~o~ ~=mC Ec~c < 0 0 0 r- ~- 0 ~o 0 0 0 8~ ~_,mo om>~ ,,_ 0 IL'.- W or, r, 0 0_~ .~_ o.q> 0 ~ 0 t- O o.°- ,9© ~'~'- ~) C 0 0 Z O. 0 .> '~ LO 0 O: >g o~ '~ , Oc .-~ 0 n- Oc -~n 'r- et- O~ 0 TM o 0 ~ , Oc c~ Om (D (D ~,*.- e.- ~ ¢oe. '-i O~ O40 O= m U,I 0 o o u,I 0 0 <E g~ ~ 0 · 0 -0.o -~ 0 o.=_ co o ~D E~> O03 m~ X Ltl 0 O,,*- ~NO _~ ~ --~ 0 ~ ~ ,~ ~ ~ ~ 0 -- ~ ~ m 0 , C ~ -- - m~.E _ m _~ ~ -, ~ E m N -~.~ .~ ~ '--o= '=: eE~, "~ ~ ~ ..~ ~.~ ..~ o -- . --- . =~ -~1 o~e ~ c ~ ~= E ~ '~ ~ 0.-- . ~. ~ ~._ o~ ~>-- C (20 O~ '~ .-- ~ ~'~ '-~Oc 0 '-- ~o --~ o c '~ .- '- ~E ~R~ '- ~'- o ~ O~ ~ ~ ~ 0 ~ o 0 O~ ~ ~ .-- ~0 0 0 E, n -.o Od 0.9 ---- o o c · - ~'- ~o ' ~ ~0 c ~o ~ c.-o c~ '- .-- o ~ '=~ ~, ~ ~ '~E E ~ --~ ~ UNo= ~ o_ n~_ N 0 · ' C 0 0 Oo O~ {J I E~ E~ ..~ {3 ~ o ~ 0 iI ~- o I~, 0 ""- ' I?1 0 · On .... ~, 13.1 0~ ~ 0 _¢:: ;.~. ¢~ ~ 0 (~ ~ --~ (~ o E c ~_ -~ .~: ~ ,0 U) ~ N _ .- .~ ~ ~ ~ ,E o ~ .5~ o~ ~ o ~ o ~ '~ .~ ~ ~ ~ o o ~ ~_ ~ 0 o ~ o E o ~'~ EXHIBIT B (City of Port A,'thud (Law Department) (Required Form) (7/8/88) (lO/5/89) (3/15/90) (g-~-g4) (p.2 Revised 9/18/90) CERTIFICATE OF STANDARD FORM CONTRACT FOR LAW DEPARTMENT REVIEW AND CITY COUNCIL AGENDA I cattily that the contract hereinaher celled "said contracl') affixed to the aBsched proposed Cily Council Resolution No. ~ is an exact duplicate of e,n applicable standard form contract (the tills of wh ch s shown be ow previously approved by the Law department and adopted ~s a standard torm by City Council Resolution, except tot the blanks that have been filled in with all necessary inlormation and except for the changes described below. The title of the applicablo standard torn contract is: [ ] Federally Funded Construction Contract, Revised 1/5/88, 7/8§, 8/99; 4/28/94 [ ] Non-Federally Funded Construc[ion Contract, Revised 1/5/88, 7/89, 8/89; 4/2B/94 [ ] Federal - Professional Services - Engineedng Contract, Revised 1/5/88, 5/89 (210) 7/89/(~8); 10/B9; 2/91 [ ] Non-Federal -protessional Services - Engineering Conbact, Revised 1/5/88, 5/89(§10), 7/99(~8), 10/89; 2/91 (~) [ ] CDBG - Prolessional Services - Engineering Contracl, Revised 1/5/88, 5/89 (§10}, 7/89(§8), 10/89; 2/91 (§8) [ ] Federal - Professional Services - Non-Engineering (Consultant) Contract, Revised 1/5/88, 5/89 (§10), 7/89 (~8); 10/89; 2/91 (~8) [ 1 Non-Federal - Professional Services - Non-Engineering (Consultant) Contract, Revised 1/5/88, 5/89 (210), 7/89 (~8); 10/89; 2/91 (~8) [ ~ CDBG - Professional services - Non Engineering (Consultant) Contract, Revised 1/5/68, 5/89 (§10), 7/89 (~8); 10/89; 2/91 (~8) ~] Other Standard Form Contract, described as follows: CONTRACT AHENDHENT BETWEEN THE CITY OF PORT ARTHUR AND DSHS, RESOLUTION NO. 06-393 DATED 9/26/06. The changes are as follows: (Put an 'X' in the nppropdate [ ]) [~ None. Budget Increase of $97,682 [ ] The following described provisions at the indicaled page, section, etc. ot the standard form have been deleted from said contract: DELETIONS Page Number Section or Paragraph No. Subsection or Where and Caption Subparagraph No. Deleled Provision Which and Caption Is Contains provision Which Contains Provision Description of Found On Standard Form peleted From Form Deleted From Form .Provision Deleted Page 1 o! 2 (0.2 Revised 9/18/90) (Certificate of Standard Form Contract, page 2) The following described provisions e.t the indicated page, seclion, etc. of the standard form have been altered, modil~ed, replaced or otherwise changed: ALTERATIONS, MODIFICATIONS, REPLACEMENTS, ETC. Page § & caption sub § & caption, etc. Sub § or Sub I] No. of said contract Page No. § or 1] No. & Caption & Caption Description which contains Where of of of alter ed, etc. Provis~on Found Standard'Form Standard Form Provision provision; & on which which in Descriplion el Standard Form Conla[ns Provision Contains Provision Standard Form _Alteration elc. [ 1 The following provisions have been added to Said Contract: Page, Section and Caption Subsection and Caption, etc. of Said Contract Which Contains the Added Provision and Description Thereof [ further certify that said altached proposed Ciiy Council Resolution contains Ihe following provision: "Thai said contract is an exact duplicale of a City Standard Form Contracl except lot the cbanges described in Ihe Certificate o! Standard Form Contract, a copy of which is attached hereto as Exhibit 'B" and is hereby incorporaled by reference, and said changes are hereby approved.' [ understand that this cedificale will be relied on b~y the Law Department in reviewing and approving (or rejecting) a~ to form and by the City Council in reviewing and adopl]ng (or rejecting) said Resolution and Conlract. SIgnedthis ~1 dayot ~ .~1~0. Page 2 el 2