HomeMy WebLinkAboutPR 18382: REJECTING THE BIDS FOR THE MAINTENANCE OF GENERATORS PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO John A. Comeaux, P.E., Interim City Manager
FROM Rawetts T. Baaheth, Sr., Assistant City Engineer
SUBJECT P.R. #18382 — Rejecting Bids for Maintenance of Generators for the City
of Port Arthur, Texas
DATE 16 June 2014
RECOMMENDATION:
I recommend that the City Council approve Proposed Resolution No. 18382 rejecting
bids for Maintenance of Generators for the City of Port Arthur, Texas, and authorize
readvertisement with revised specifications.
BACKGROUND:
The City of Port Arthur is required to maintain minimum operational functions of our
infrastructure during an aftermath of a severe storm of power outage until main power
source are re-supplied. Accordingly, the City advertised on May 18, 2014 and May 25,
2014 for the maintenance of generators for the City of Port Arthur, Texas. We received
eight (8) bids on June 4, 2014. However, the Purchasing Division decided to revise the
specifications and recommend the rejection of bids and re-advertise for bids.
BUDGETARY/FISCAL EFFECT: N/A
EMPLOYEE/STAFF EFFECT:
None
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 18382 rejecting
bids for Maintenance of Generators for the City of Port Arthur, Texas, and authorize re-
advertisement with revised specifications.
Rawetts T. Baaheth, Sr.
Assistant City Engineer
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P.R. 18382
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RESOLUTION NO.
A RESOLUTION REJECTING THE BIDS FOR THE MAINTENANCE OF
GENERATORS FOR THE CITY OF PORT ARTHUR, TEXAS, AND
AUTHORIZING RE-ADVERTISEMENT WITH REVISED
SPECIFICATIONS
WHEREAS, the City is required to maintain minimum operational functions of
our infrastructure during an aftermath of a severe storm or power outage until main
power sources are operational; and,
WHEREAS, the City advertised in the Port Arthur News on May 18, 2014 and
May 25, 2014 for the maintenance of generators for the City of Port Arthur with eight
(8) bids being opened on June 4, 2014; and,
WHEREAS, after the review of the bids, the Purchasing Division determined that
it was necessary to revise the specifications and recommend the rejection of bids and
re-advertisement for bids in order to meet the needs of the City; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Council of the City of Port Arthur hereby reject the bids for the
maintenance of generators for the City of Port Arthur, Texas; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and
instructed to re-advertise this project for bids with revised specifications as soon as
possible; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
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P.R. 18382
Page 2
READ, ADOPTED AND APPROVED this the day of , A.D. 2014 at a
meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Mayor
Attest:
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
i /
Valecia Tizeno John A. Comeaux, P.E.
City Attorney Interim City Manager
APPROVED AS FOR AVAILABLITIY OF
FUNDS:
. Ado -
_—
Deborah Echols, CPA Shawna Tubbs, CPPO
Director of Finance Purchasing Manager