HomeMy WebLinkAboutPR 18383: REJECTING THE BIDS FOR THE PORT ARTHUR ARMORY RENOVATION PUBLIC WORKS DEPARTMENT COUNCIL ACTION MEMO TO John A. Comeaux, P.E., Interim City Manager FROM Rawetts T. Baaheth, Assistant City Engineer SUBJECT P.R. #18383 — Rejecting Bids for the Port Arthur Armory Renovations Phase 3 DATE 16 June 2014 RECOMMENDATION: I recommend that the City Council approve Proposed Resolution No. 18383 rejecting bids for the Port Arthur Armory Renovations Phase 3 for the property located at 3451 57th Street due to funding deficiencies. BACKGROUND: Per Resolution 12-164, the Council approved a grant agreement with the Economic Development Administration (EDA) for the renovation and redevelopment of said property at 3451 57th Street and per Resolution 12-275, the Council approved a lease agreement with Climate Control Containers Manufacturing, LLC for the use of the property as a manufacturing facility. The City advertised in the Port Arthur News on January 26, 2014 and February 2, 2014 for the Port Arthur Armory Renovation — Phase 3 with five (5) bids opened on February 19, 2014. However, the Public Works Department decided to reject the bids and cancel the Phase 3 construction due to lack of remaining funding to support the Phase 3 construction process. BUDGETARY/FISCAL EFFECT: None EMPLOYEE/STAFF EFFECT: None SUMMARY I recommend that the City Council approve Proposed Resolution No. 18383 rejecting bids for the Port Arthur Armory Renovations Phase 3 for the property located at 3451 57th Street due to funding deficiencies. Rawetts T. Baaheth, Sr. Assistant City Engineer RTB/rtb S:\electrical_sec\ROE\Armory\Bid Rejection\CAM PR 18383 06/17/14 rtb RESOLUTION NO. A RESOLUTION REJECTING THE BIDS FOR THE PORT ARTHUR ARMORY RENOVATION — PHASE 3 FOR THE PROPERTY LOCATED AT 345157TH STREET DUE TO FUNDING DEFICIENCIES. WHEREAS, the Texas National Guard has released the lease and vacated the premises of the building owned by the City of Port Arthur and located at 3451 57th Street; and, WHEREAS, in Resolution 12-164, the Council approved a grant agreement with the Economic Development Administration (EDA) for the renovation and redevelopment of said property at 3451 57th Street; and, WHEREAS, in Resolution 12-275, the Council approved a lease agreement with Climate Control Containers Manufacturing, LLC for the use of said property at 3451 57th Street as a manufacturing facility; and, WHEREAS, the City advertised in the Port Arthur News on January 26, 2014 and February 2, 2014 for the Port Arthur Armory Renovation — Phase 3 with five (5) bids opened on February 19, 2014; and, WHEREAS, the five (5) bids received were evaluated by Public Works and Purchasing (see exhibit "A") and found to be over the remaining dollar amount budgeted; and, WHEREAS, the Public Works Department decided to reject the bids and cancel the Phase 3 construction due to the lack of remaining funding to support the Phase 3 construction process; now, therefore, P.R. 18383 Page 2 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Council of the City of Port Arthur hereby reject the bids for the Port Arthur Armory Renovation — Phase 3 construction; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2014 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Mayor Attest: City Secretary P.R. 18383 Page 3 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: Valecia Ti 'ono P John A. Comeaux, P.E. City Attorney Interim City Manager APPROVED AS FOR NON-AVAILABLITIY OF FUNDS: di: , :/ .49 rk Deborah Echols, CPA Shawna Tubbs, CPPO Director of Finance Purchasing Manager S:\electrical_sec\ROE\Armory\Bid Rejection\PR18383 EXHIBIT A U• c -18 co. - > )- 7.--. an al col , a, -.3 8 1■• o = CUD C in J Z a 0 V: 8 ..—. 4tt co c c D 8 Q - < — 1..-• ry II. a_ 2 2 _ 4.. t... > >_ co _ r., ....I 0 0 tr, N 0t 3 - ...I tc E to -c = c 73 0 . C Z: c) o u c —0 V Z V Do O 7:3 In ._ , > > iit____, :0 < 63 ..... ..., CO us, CT, RI > c U c o a, ce --..... rst ... c. O t■I E ,- _c c5 0 :i ... N Z Z b- 1- u E -c ..... a. e.^ < = t t a— Lr) ..., .ac 7:3 ,-, Fig 0.. , u ..... rn < "will . c f.1 o 111 11.1 1-- < I-U 0 V t Lu co z < 15" Ci 41 ce D r) u_i 0 z I— I— i < O• ' • ,-, 'i.. ,, , E -a .. U c., , . O Fa 0 1. 0. -2 o._ < c c -c -c a ___ -