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HomeMy WebLinkAboutPR 18384: 12 MONTH MAINTENANCE CONTRACT WITH COPY & CAMERA TECHNOLOGIES Ctrs of I )4 Department of Development Services „r, t7r Division of Planning & Zoning Ronald"Ron"Burton Director of Development Services MEMORANDUM To: John A. Comeaux, P.E., Interim City Manager From: Ronald Burton, Director of Development Services y Date: June 16, 2014 Re: P.R. NO. 1 8384 — A resolution approving a one (1 ) year service contract with Copy &Camera Technologies in the not to exceed amount of $2,000.00 Presented for City Council consideration and approval is Proposed Resolution No. 18384 authorizing a one (1 ) year maintenance agreement in the not to exceed amount of $2,000.00 with Copy & Camera Technologies for the maintenance of the newly acquired Cannon C5250 Color Photocopier that serves the Third Floor of City Hall. The maintenance agreement will include the following: • 4,500 B&W Copies per month; • 2,250 Color Copies per month; • Full Service Maintenance: All Parts, Labor, Travel & Trip Charges; • All Toner and Consumable Supplies except paper and staples; • Initial networking and driver installation. The service program will be billed at $154.80 per month with overcharges billed at $0.0084 per B&W Copy and $0.052 per Color Copy. P.R. NO. 18384 06/23/2014 PDL Page 1 of 5 RESOLUTION NO. A RESOLUTION AUTHORIZING THE EXECUTION OF A TWELVE (12) MONTH MAINTENANCE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND COPY & CAMERA TECHNOLOGIES OF BEAUMONT, TEXAS, IN THE NOT TO EXCEED AMOUNT OF $2,000.00; FUNDING AVAILABLE IN ACCOUNT NO. 001-1051-517.59-00. WHEREAS, the new maintenance agreement from Copy & Camera Technologies will include all parts, labor, toner and drums for a Canon IRC5250 color copier at a cost not to exceed $2,000.00 per year; and, WHERAS, this will be a twelve (1 2) month contract with an option to renew annually with City Council approval; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct. THAT, the City Manager is hereby authorized to execute the maintenance agreement in substantially the same form as attached hereto as Exhibit "A". THAT, a copy of the caption of the Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , 2014 A.D. at a Regular Meeting of the City Council of the City of Port Arthur, by the following votes: AYES: Mayor Councilmembers: Noes: P.R. NO. 18384 06/23/2014 PDL Page 2 of 5 Deloris "Bobbie" Prince, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Valecia "Val" T. eno, Esq., City Attorney APPROVED FOR ADMINISTRATION 4-Q a , �.� John A. Comeaux, P.E., Interim City Manager ■ Ronald "Ron" Burton, Dire- or of Development Services Shawna Tubbs, CPPO, CPPB Purchasing Manager APPROVED AS TO AVAILABILITY OF FUNDS: Deborah Echols, Director of Finance Account: 001-1051-517.59-00 P.R.NO. 18384 06/23/2014 PDL Page 3 of 5 EXHIBIT "A" • : • .9 0 .o � , ;: w o .. u a g. i._. _-. a0 U•• .0. a b)• 11 1 0 ._ q � . a, y , �� n • •'� o : coD.. ,; .93 If Q � - m�a).. • . 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