HomeMy WebLinkAboutPR 18392: AFFORDABLE LAWN AND TRACTOR SERVICE , GRASS CUTTING AND LANDSCAPE MAINTENANCE AT THE WEST SIDE COMMUNITY COMPLEX Memorandum
City of Port Arthur, Texas
Finance Department
TO: John A. Comeaux, P.E., Interim City Manager
FROM: Adam J. Saunders, Civic Center Director
DATE: 6/25/14
SUBJECT: Proposed Resolution No. 18392
RECOMMENDATION
The Civic Center request the City Council approve Proposed Resolution No. 18392, authorizing
the City Manager to execute the second year, first renewal, of the agreement with Affordable
Lawn and Tractor Service of Port Arthur, Texas, for grass cutting services and landscape
maintenance at the West Side Community Complex in an amount not to exceed $10,000.00.
BACKGROUND
This is the second year, first renewal, of the agreement with Affordable Lawn and Tractor
Service of Port Arthur, Texas for grass cutting services and landscape maintenance at the West
Side Community Complex. This contract was approved by the City Council per Resolution No.
13-320 for one year with the option to renew for two (2) additional one year periods.
BUDGETARY AND FISCAL EFFECT
Charge to Account Number 001-1061-518.31-00
STAFFING EFFECT
None
SUMMARY
The Civic Center requests the City Council to approve Proposed Resolution No. 18392,
authorizing the City Manager to execute the second year, first renewal, of the agreement with
Affordable Lawn and Tractor Service of Port Arthur, Texas, for grass cutting services and
landscape maintenance at the West Side Community Complex in an amount not to exceed
$10,000.00.
P. R. NO. 18392
06/25/14 AJS/gt
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE THE SECOND YEAR (FIRST RENEWAL)
OF THE CONTRACT WITH AFFORDABLE LAWN AND
TRACTOR SERVICE OF PORT ARTHUR, TEXAS, FOR
GRASS CUTTING SERVICES AND LANDSCAPE
MAINTENANCE AT THE WEST SIDE COMMUNITY
COMPLEX IN AN AMOUNT NOT TO EXCEED $10,000.00;
FUNDING AVAILABLE IN ACCOUNT NO. 001-1061-
518.31-00
WHEREAS, pursuant to Resolution No. 13-320, the City of Port Arthur entered into a
contract with Affordable Lawn and Tractor Service of Port Arthur, Texas, to provide grass
cutting services and landscape maintenance at the West Side Community Complex, with an
option to renew for two (2) additional one-year periods; and,
WHEREAS, the City Council deems it is in the best interest of the City to renew the
grass cutting services and landscape maintenance for one additional year at the West Side
Community Complex with Affordable Lawn and Tractor Service of Port Arthur, Texas.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Council of the City of Port Arthur hereby approves the second year (first
renewal) of the contract between the City of Port Arthur and Affordable Lawn and Tractor Service of
Port Arthur, Texas, to provide grass cutting services and landscape maintenance at the West Side
Community Complex in an amount not to exceed $10,000.00.
THAT,an authorized representative of Affordable Lawn and Tractor Service of Port Arthur,
Texas, shall sign this Resolution agreeing to the terms hereof.
THAT,a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of July, 2014, AD, at a Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES:
Mayor:
Councilmembers:
NOES:
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Valecia Tizeno( t Attorney
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E., Acting City Manager
L\,(
Shawna Tubbs, Purchasing Coordinator
APPROVED AS TO AVAILABILITY OF FUNDS:
kI(
Deborah Echols, Finance Director
AGREED TO:
AFFORDABLE LAWN AND TRACTOR SERVICE
BY:
Print Name:
Title: