HomeMy WebLinkAboutPR 18398: AMENDMENT TO THE FY 2014 CONTRACT WITH THE DEPT OF STATE HEALTH SERVICES PRIMARY HEALTH CARE PROGRAM Memorandum
City of Port Arthur, Texas
Health Department
TO: John A. Comeaux, P.E., Interim City Manager •
FROM: Judith Smith, RN, BSN, Director of Health Services
DATE: June 20, 2014
SUBJECT: Proposed Resolution No. 18398
Contract Amendment between the City of Port Arthur and the Texas
Department of State Health Services Primary Health Care Program.
RECOMMENDATION
It is recommended that the City Council approve P.R. No.18398, amending the FY 2014
contract between the City of Port Arthur and the Texas Department of State Health
Services Community Health Services-Primary Health Care grant for Services to an
amount not to exceed $ 70,000.
BACKGROUND
The Community Health Services-Primary Health Care grant with the Texas Department
of State Health Services provide preventive health services including immunizations,
diagnosis and treatment of acute illnesses, family planning, health education, and
diagnostic tests including lab and x-rays for eligible participants at or below 150% of the
current federal poverty guidelines. The initial contract ceiling was for $100,000;
however, due to the mid-year realignment of funds, this grant is being reduced to
$70,000.
BUDGETARY AND FISCAL EFFECT
Total payments from this contract will not exceed $70,000.
STAFFING EFFECT
None.
SUMMARY
It is recommended that the City Council approve P.R. No.18398, approving the
amendment to the FY 2014 contract between the City of Port Arthur and the Texas
Department of State Health Services, Community Health Services-Primary Health Care
program to provide primary and preventive health care services to eligible participants in
an amount not to exceed $70,000.
P. R. NO. 18398
6/20/14-jas
RESOLUTION NO.
A RESOLUTION APPROVING AN AMENDMENT TO THE FY 2014
CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND THE
DEPARTMENT OF STATE HEALTH SERVICES PRIMARY HEALTH
CARE PROGRAM REDUCING THE CONTRACT CEILING TO AN
AMOUNT NOT TO EXCEED $70,000.00
WHEREAS, the contract between the City of Port Arthur and the Department of State
Health Services provides financial assistance to the Port Arthur City Health Department to
supplement the delivery of public health services; and,
WHEREAS, this program provide preventive health services including immunizations,
diagnosis and treatment of acute illnesses, family planning, health education, and diagnostic tests
including lab and x-rays for eligible participants at or below 150% of the current federal poverty
guidelines: and,
WHEREAS, the initial allowance for this award was not to exceed $100,000 for the
period September 1, 2013 through August 31, 2014, per Resolution No. 13-391dated September
3, 2013; however, due to mid-year realignment of funds, this contract ceiling is being reduced to
$70,000.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That,the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council of the City of Port Arthur hereby approves the
contract amendment between the City of Port Arthur and the Department of State Health
Services.
P. R. NO. 18398
Page 2—6/20/2014
Section 3. That, the City Council deems it is in the best interest of the City to
approve and authorize the City Manager to execute the contract amendment between the
Department of State Health Services and the City of Port Arthur for Primary Health Care
Services as delineated in Exhibit"A."
Section 4. That, a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ,ADOPTED,AND APPROVED, this day of July,2014 A.D.,at
a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote:
AYES:
Mayor:
Council members:
NOES: .
Mayor
ATTEST:
Sherri Bellard, City Secretary
P. R. NO. 18398
Page 2—6/20/2014
APPROVED AS TO FORM:
V0a
Val Tizeno, Ci Attorney
APPROVED FOR ADMINISTRATION:
With) l41 rf 65/k)
John A. Comeaux, P.E. Judith Smith,RN, BSN
Interim City Manager Director of Health Services
EXHIBIT "A"
DEPARTMENT OF STATE HEALTH SERVICES
/E OM
Amendment
The Department of State Health Services(DSHS)and CITY OF PORT ARTHUR(Contractor)agree to amend
Program Attachment#001 (Program Attachment)to Contract# 2014-044406 (Contract) in accordance with
this Amendment No. OO1A: CHS -PRIMARY HEALTH CARE, effective 06/12/2014.
The purpose of this amendment is decrease due to reallocation of FY14 funds and number of clients to be
served.
Therefore,DSHS and Contractor agree as follows:
Change Program Attachment Number as follows:
PROGRAM ATTACHMENT NO.004- OO1A
SECTION II. PERFORMANCE MEASURES: Following the 1st paragraph,the 1st item is revised as following:
Contractor shall provide services to a minimum of 408 150 clients who live or receive services in the following
county(ies): Jefferson.
Section VII. Budget is revised per the attached Budget Page.
Total payments will not exceed S100,000.00 570,000.00.
a'\
Page- 1 of 2
All other terms and conditions not hereby amended are to remain in full force and effect. In the event of a
conflict between the terms of this contract and the terms of this Amendment,this Amendment shall control.
Department of State Health Services PORT ARTHUR CITY HEALTH DEPT
Signature of Authorized Official Signature of Authorized Official
Date: Date:
Evelyn Delgado Name:
Assistant Commissioner for Family and Community Health Title:
Services
Address:
1100 WEST 49TH STREET
AUSTIN,TEXAS 78756
512.776.7321 Phone:
Evelyn.Delgado @dshs.state.tx.us Email:
Page-2of2
DEPARTMENT OF STATE HEALTH SERVICES
x�?' 11 I 4
/
1100 WEST 49TH STREET
AUSTIN,TEXAS 78756-3199
CATEGORICAL BUDGET CHANGE REQUEST
DSHS PROGRAM: CHS - PRIMARY HEALTH CARE
CONTRATOR: CITY OF PORT ARTHUR
CONTRACT NO: 2014-044406
CONTRACT TERM: 09/01/2013 THRU: 08/31/2014
BUDGET PERIOD: 09/01/2013 THRU: 08/31/2014 CHG: 001 •
DIRECT COST(OBJECT CLASS CATEGORIES)
Current Approved Budget(A) Revised Budget(B) Change Requested
Personnel $62,442.00 $41,508.00 $(20,934.00)
Fringe Benefits $18,733.00 $12,452.00 $(6,281.00)
Travel $694.00 $232.00 $(462.00)
Equipment $0.00 $0.00 $0.00
Supplies $1,331.00 $280.00 $(1,051.00)
Contractual $16,800.00 $15,528.00 $(1,272.00)
Other $0.00 $0.00 $0.00
Total Direct Charges $100.000.00 $70.000.00 $(30,000.00)
INDIRECT COST
Base($) $ $0.00 $0.00
Rate(%) % 0.00% 0.00%
Indirect Total $ $0.00 $0.00
PROGRAM INCOME
Program Income $0.00 $0.00 $0.00
Other Match $0.00 $0.00 $0.00
Income Total $0.00 $0.00 $0.00
LIMITS/RESTRICTIONS
Advance Limit $ uO $0.Or $0.00
Restricted Budget $0.00 $0.00 $0.00
SUMMARY
Cost Total $100,000.00 $70,000.00 $(30,000.00)
Performing Agency Share $0.00 $0.00 $0.00
Receiving Agency Share $100,000.00 $70,000.00 $(30,000.00)
Total Reimbursements Limit $100,000.00 $70,000.00 $(30,000.00)
JUSTIFICATION
Financial status reports are due: 12/31/2013, 03/31/2014, 06/30/2014, 10/31/2014