HomeMy WebLinkAboutPR 18394: CHANGE ORDER NO. 1 EXCAVATORS AND CONSTRUCTORS, LTD MEMORANDUM
CITY OF PORT ARTHUR
PUBLIC WORKS - ENGINEERING DIVISION
TO: John A. Comeaux, P.E., Interim City Manager
FROM: Leslie E. McMahen, P.E., Interim City Engineer`,,
DATE: June 30, 2014
RE: Proposed Resolution No. 18394
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 18394 that would authorize
the City Manager to execute Change Order No. 1 to the contract with Excavators and
Constructors, Ltd., for construction of the 14th Street Paving and Drainage improvements from
Woodworth Boulevard to 9th Avenue, said Change Order No. 1 being in the amount of
$131,405.00 to allow for paving of the full width of 14th Street after the storm sewer
improvements are completed. Change Order No. 1 also adds thirty (30) calendar days to the
contract time to accomplish the additional work.
BACKGROUND
On December 10, 2013, by Resolution No. 13-600, the City Council awarded a contract to
Excavators and Constructors, Ltd., of Port Arthur, Texas, in the amount of$1,701,390.80, for the
construction of the 14th Street Paving and Drainage improvements from Woodworth Boulevard to
9th Avenue as part of the General Land Office Round 2.1 Program. The contract time was 270
calendar days. The project consists of a major storm sewer the full length of the project, new
leads, catch basins and manholes, and repaving of the street only over the areas disturbed by
the storm sewer construction.
As we have moved through construction and bidding on other GLO Round 2.1 projects, and some
projects having to be cut to fund others, additional funding has become available to use on the
14th Street project to repave the entire street section after completion of the storm sewer
improvements. Excavators and Constructors was asked to provide a change order proposal to do
the additional paving work, and the $131,405.00 was an amount that could be funded within the
GLO Round 2.1 Program. The additional contract time of thirty (30) calendar days is needed to
accomplish the additional paving work, and would bring the total contract time to 300 calendar
days.
BUDGET/FISCAL EFFECT
There currently funding set up in the GLO Round 2.1 Program Account No. 144-1201-532.59-00
for the existing contract amount, and sufficient funding within the overall Program to fund the
$131,405.00 for Change Order No. 1. A budget adjustment within the GL02.1 funds will be
necessary to establish Account No. 144-1201-532.59-00 at $1,832,795.80.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 18394 that would authorize
the City Manager to execute Change Order No. 1 to the construction contract with Excavators
and Constructors, Ltd., increasing the contract amount by $131,405.00 and increasing the
contract by thirty(30) calendar days.
P.R. No. 18394
6/30/141em
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 1 TO THE
CONTRACT BETWEEN THE CITY OF PORT ARTHUR
AND EXCAVATORS AND CONSTRUCTORS, LTD, OF
PORT ARTHUR, TEXAS, INCREASING THE
CONTRACT AMOUNT BY $131,405.00 TO A NEW
CONTRACT AMOUNT OF $1,832,795.80, AND
INCREASING THE CONTRACT TIME BY THIRTY (30)
CALENDAR DAYS, PROJECT NO. 12114T, ACCOUNT
NO. 144-1201-532.59-00.
WHEREAS, on December 10, 2013, by Resolution No. 13-600, the City Council
awarded a contract for the 14th Street Paving and Drainage Project to Excavators and
Constructors, Ltd., of Port Arthur, Texas, in the amount of $1,701,390.80, said project being
from Woodworth Boulevard to 9th Avenue; and,
WHEREAS, the project as originally packaged for the General Land Office Round 2.1
program called for the 14th Street to be repaved only on the side where the storm sewer was to be
installed; and,
WHEREAS, additional funds have come available in the GLO Round 2.1 by virtue of
some projects having to be cut to stay within budget or where savings have come about by way
of good bids on other projects; and the City wishes to proceed to pave the other half of 14th Street
when all storm sewer work is completed; and,
WHEREAS, Excavators and Constructors, Ltd, has submitted Change Order No. 1 for
the project, and the Interim City Engineer and the Project Engineer recommend approval of
Change Order No. 1 in the amount of$131,405.00, attached as Exhibit "A", to accomplish this
additional paving work; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
P.R. No. 18394
6/30/14 lem
Page 2 of 3
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, Change Order No. 1 (attached as Exhibit "A") to
the contract between the City of Port Arthur and Excavators and Constructors, Ltd., for the work
described therein, increasing the total contract amount by $131,405.00; and,
THAT, Change Order No. 1 increases the contract amount to a new total of
$1,832,795.80, and increases the contract time by thirty (30) calendar days to accomplish the
additional work, for a new total of 300 calendar days; and,
THAT, Change Order No. 1 will be funded by the Project No. I2114T, 144-1201-532.59-
00, subject to a budget adjustment; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2014 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor ;
Councilmembers:
NOES:
Deloris Prince
Mayor
P.R. No. 18394
6/30/141em
Page 3 of 3
ATTEST: APPROVED AS TO FORM:
.:r■
Sherri Bellard Valecia Tizeno,
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E. Shawna Tubbs, CPPO, CPPB
Interim City Manager Purchasing Manager
Leslie E. McMahen, P.E. John Tomplait
Interim City Engineer Acting Asst. Director of Utilities
APPROVED AS TO AVAILABILITY OF FUNDS:
(Subject to a budget adjustment)
04)&42441/e/0A
Deborah Echols
Director of Finance
Account No. 144-1201-532.59-00
Project No. I2114T
EXHIBIT "A"
P.R. No. 18394
June 30, 2014
ED- ARCENEAUX & GATES
ARCENEAUX
Consulting Engineers,& J Inc.9
GATES A Burrow Global Company
Engineers • Surveyors • Planners
June 17, 2014
Mr. Leslie McMahen, PE
Interim City Engineer
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE: CHANGE ORDER NO. I
14m Street Paving and Drainage
Job No, CPA-720
Dear Mr. McMahen:
Attached is Change Order No. 1 for the 14th Street Paving and Drainage project. This change
order includes materials and grading in order to repave the existing roadway. The change order
adds 5,100 S.Y. of 1-1/2" type "D" hot mix asphalt and includes station grading to revise
centerline elevations. The total cost for the change order is $131,405.00.This change order also
includes a time extension request of 30 days to perform the additional work under the change
order. I recommend that the City of Port Arthur authorize this change to the contract. I have
attached Change Order No. 1 which modifies the contract to reflect this change for your
consideration and action. Should you have any questions or require additional information,
please contact our office.
Very truly yours,
ARCENEAUX& GATES CONSULTING ENGINEERS, INC.,
A Burrow Global Company
TEXAS REGISTERED ENGINEERING FIRM F-30
Corey I ury, PE
Project Manager
2901 Turtle Creek Dr.,Suite 320 Port Arthur,TX 77642 Phone: 409/724-7888 Fax: 409/724-1447
ARCENEAUX
GATES
CONSULTING
ENGINEERS,INC.
CHANGE ORDER No. 1
DATE: June 17, 2014 JOB NO. CPA-720
AGREEMENT DATE: December 27, 2013
NAME OF PROJECT: 14th STREET PAVING AND DRAINAGE
OWNER: CITY of PORT ARTHUR
CONTRACTOR: EXCAVATORS & CONTRACTORS, LTD.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add the following Items to the Contract and Scope of Work:
A. ADD (5,100 SY) 1-1/2" Type "D" Hot Mix Asphalt to
Bid Item No. 16 [+] $100,980.00
B. 41.5 STA. Grading to Revise Centerline Elevations
($733.13/STA.) [+] $30,425.00
TOTAL $ 131,405.00
CHANGE ORDER NO. 1
,ED June 17, 2014
ARCENEAUX Job No. CPA-720, Contract No. 1
GATES
CONSULTING
ENGINEERS,INC.
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $1,701,390.80
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $0.00
The CONTRACT PRICE due to this CHANGE ORDER will be [increased] d]
by: $131,405.00 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $1,832,795.80
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 270 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 270 Calendar Days
CURRENT DATE OF COMPLETION: November 21, 2014
CONTRACT TIME due to this CHANGE ORDER will be increased by 30 Days
The New DATE OF COMPLETION: December 21, 2014
No other Terms and Conditions of the Contract are changed as a result of this Change Odrder.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
LLr !r►,.
ARCE7 EA/4 X & G 'i -S [CIS!! -ACT•R,OFFI• R OR OWNER]
CONSULTING ENGINEERS, INC. EXCAVATORS & CONTRACTORS, LTD.
ACCEPTED BY:
CITY of PORT ARTHUR
2 of 2
: - - ., G �, Texas General Land Office
x l' ii t Disaster Recovery
•s
cite_S 36
rAQtISH ED c
Construction Contract Change Order Request Form
Engineer: Owner (Contractor Locality): Contractor:
Excavators&Constructors, LTD.
Aceneaux&Gates Engineers, Inc., City of Port Arthur
6601 Proctor Ext.
A Burrow Global Company 444 4th Street Port Arthur,TX 77642
2901 Turtle Creek Dr.,Suite 320
Port Arthur,TX 77642
Port Arthur, TX 77642
Phone No.: 409-724-7888 Phone No.:409-983-8100 Agreement Date: 12-27-13
Phone No.: 409-962-2677
Date: June 17, 2014 Contract For (Project Description): GLO Contract No.:
Project Code No.: P21110 12-305-025-6542
14th Street Paving & Drainage
Bid Package No.: 5
Change Order No.: 1
You are hereby requested to comply with the following changes from the contract plans and specifications:
Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in
No. Change in Completion Scheduled, Etc. Contract Price Contract Price
16 ADD (5,100 SY) 1-1/2" Type "D" Hot Mix Asphalt $100,980.00
41.5 STA. Grading to Revise Centerline Elevations $ 30,425.00
($733.13/STA.)
Construction Contract Change Order Request Form Page 1 of 3
CDBG Disaster Recovery Program June 2014
Change in Contract Price Change in Contract Time (Calendar Days)
Original Contract Price: .$ 1,701,390.80 Original Contract Time: 270 days
Previous Change Order(s): Net Change From Previous
No. to No. $ 0.00 Change Orders: 0 days
Contract Price Prior to Contract Time Prior to
this Change Order: $ 1,701,390.80 this Change Order: 270 days
Net Increase/Decrease of Net Increase/Decrease of
this Change Order: $ 131,405.00 this Change Order: 30 days
Contract Price With all Contract Time With all
Approved Change Orders: $ 1,832,795.80 Change Orders: 300 days
Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date:
7.72
(mm/dd/yy) 12 / 31 /2015
Construction Contract Start Date: Construction Contract End Date:
(mm/dd/yy) 2 / 25 /2014 (mm/dd/yy) 12/ 21 / 2014
Reimbursements of costs included in this change order are subject to review by the GLO-DR program.
* This document may be executed prior to submission for GLO-DR program review, but all parties
involved will be held responsible if the change order or the amendment warranted as a result of
this change order is not in compliance with CDBG or HUD requirements.
RECOMMENDE : APPROVED: ACCEPT /-
By: By: By: dir
ENGINE OWNER CONT TOR
Date: 6/t71;ti Date: Date: ize/
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program June 2014
JUSTIFICATION FOR CHANGE
1. Will this Change Order increase or decrease
the number of beneficiaries? ❑ Increase ❑ Decrease x No Change
If there is a change, how many beneficiaries will be affected? Total UM
2. Effect of this change on scope of work: ❑ Increase ❑ Decrease x No Change
3. Effect on operation and maintenance costs: ❑ Increase ❑ Decrease x No Change
4. Are all prices in the change order dependent upon unit prices
found in the original bid? ❑ Yes x No
If "No", explain: The third item on the change order was not included in the original bid so that
specific item has a new unit price.
5. Has this change created new circumstances or environmental
conditions which may affect the project's impact, such as
concealed or unexpected conditions discovered during actual
construction? ❑ Yes x No
If"Yes", is an Environmental Re-assessment required?
6. Is the Texas Commission on Environmental Quality (TCEQ)
clearance still valid? (if applicable) x Yes ❑ No
7. Is the TCEQ permit approval still valid? (sewer projects only) ❑ Yes ❑ No
8. Are the handicapped access requirements/approval
still valid? (if applicable) x Yes ❑ No
9. Are other Disaster Recovery contractual special condition clearance
still valid? x Yes ❑ No
(If no, specify):
NOTE:
* Generally, a cumulative change in the contract price in excess of 25% cannot
be reviewed (18% decrease for counties).
Construction Contract Change Order Request Form Page 3 of 3
CDBG Disaster Recovery Program April 2014