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HomeMy WebLinkAboutPR 18435: BACK COUNTRY CONSULTING, LLC TO PERFORM HURRICANE IKE CLOSEOUR PROCEDURES City of Port Arthur Memorandum To: John A. Comeaux, PE, Interim City Manager From: Deborah Echols, Director of Finance p4iV Date: July, 15, 2014 Re: PR 18435 I recommend that the City Council adopt Proposed Resolution 18435 which authorizes a contract between the City of Port Arthur and Back Country Consulting, LLC to perform Hurricane Ike closeout services. 001-1031-515.54-00. P.R. 18435 7/16/14 ASK RESOLUTION NO. A RESOLUTION APPROVING A PROFESSIONAL SERVICE AGREEMENT WITH BACK COUNTRY CONSULTING, LLC TO PERFORM HURRICANE IKE CLOSEOUT PROCEDURES FOR AN AMOUNT NOT TO EXCEED $15,000.00; ACCOUNT NO. 001-1031-515.54-00 WHEREAS,the City of Port Arthur Accounting Division is in need of professional assistance at this time; and WHEREAS, the Finance Department wishes to contract with Professional Consultant for Hurricane Ike closeout services; and WHEREAS, Mark W. Thompson, of Back Country Consulting, LLC, is an experienced projects and risk management professional and has agreed to provide professional services at a rate of$30 per hour. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1: That the City Manager is hereby authorized to execute said Contract, a copy of which being attached hereto as Exhibit"A". Section 2: That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED, AND APPROVED,this day of July, 2014,A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Council members: NOES: Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: f Val Tizeno, C Attorney APPROVED FOR ADMINISTRATION: John A. Comeaux, Interim City Manager APPROVED AS TO AVAILABILITY OF FUNDS: eborah Echols, Director of Finance EXHIBIT "A" Professional Services Agreement This Professional Services Agreement ("Agreement"), is entered into by and between Back Country Consulting, LLC, 306 Pine Rd Clear Lake Shores, Texas (hereinafter referred to as "Consultant") and City of Port Arthur Texas 444 4th St Port Arthur, Texas (hereinafter referred to as "Client"). WITNESSETH WHEREAS, Client with Public Assistance Services ("Services"); and WHEREAS, Consultant agrees to perform the technical and professional work required for the completion of Services. NOW, THEREFORE, in consideration of the foregoing and the mutual covenants contained herein, it is hereby agreed as follows: 1. Scope of Services A. Consultant will perform Public Assistance Services as directed by Client, including but not limited to: 1. Reviewing Project Worksheets 2. Performing insurance analysis 3. Conducting closeout tasks B. Consultant shall fulfill all requirements of the FEMA Public Assistance Program. C. Consultant shall correspond with State and Federal agencies throughout the completion of the Agreement. D. Client shall provide identifying and backup documentation that will assist in the closeout and completion of closeout projects. 2. Time of Performance A. Consultant agrees to begin work on the date of execution of this Agreement and continue until the completion and closeout of all projects or six months, whichever is sooner. B. Termination of the Agreement by Client before work has stopped, releases Consultant from all obligations imposed up to the point of termination, and the Consultant shall immediately deliver to Client all material and products completed or in progress. 3. Compensation A. In consideration for the services to be performed under this Agreement, Consultant shall be paid an hourly rate of$30.00 per hour. B. Consultant shall be reimbursed for lodging, meals and incidentals at the applicable GSA per diem rate for the location where Services are performed where pre-approved by Client. 4. Invoices. A. Invoices shall include a general description of work with itemized expenses. Unless otherwise instructed in writing, the Client may rely on the remittance address specified on the Consultant's invoice. Invoices received without all required information cannot be processed and will be returned to the Consultant. Invoices shall be mailed to the below address: Department Finance Attn: Deborah Echols Address: P. 0. Box 1089 City, State, Zip Code Port Arthur, TX 77641-1089 B. All proper invoices received will be paid within thirty (30) calendar days of the Client's receipt of the deliverables or of the invoice, whichever is later. C. If payment is not timely made, (per this paragraph), interest shall accrue on the unpaid balance at the lesser of one percent (1%) per month or the maximum lawful rate; except, if payment is not timely made for a reason for which the Client may withhold payment hereunder, interest shall not accrue until ten (10) calendar days after the grounds for withholding payment have been resolved. 5. Termination A. Client may terminate this Agreement, or any portion of it, by serving a notice of termination on the Consultant, which shall be effective on the date of the receipt of the notice of termination. The notice shall state whether the termination is for convenience of Client or for default of the Consultant. B. If the termination is for default, the notice shall state the manner in which the Consultant has failed to perform the requirements of the Agreement. C. If the termination is for the convenience of Client, the Consultant shall be paid its costs up to the time of notice to stop work and reasonable close-out costs. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed on the day and year first above written. Executed on the day of , 2014. CITY OF PORT ARTHUR CONTRACTOR By: John A. Comeaux, P.E. Interim City Manager ATTEST: City Secretary Executed on the day of , 2014. BACK COUNTRY CONSULTING,LLC CONTRACTOR By: Print Name: Title: Witness: