HomeMy WebLinkAboutPR 18445: PROFESSIONAL SERVICES WITH BOB SHAW CONSULTING ENGINEERS, 19TH STREET DRAINAGE MEMORANDUM
CITY OF PORT ARTHUR
PUBLIC WORKS - ENGINEERING DIVISION
TO: John A. Comeaux, P.E., Interim City Manager
FROM: Susan McDermott, Public Works Director/City Engineer"t
DATE: July 25, 2014
RE: Proposed Resolution No. 18445
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 18445 which would
authorize a professional services agreement between the City and Bob Shaw Consulting
Engineers of Port Arthur, Texas, to provide the necessary design and construction phase
services for the West 19th Street Drainage Improvements and authorize the City
Manager to execute the contract. Amount of the agreement is not-to-exceed
$40,000.00, and time of performance will be specified in the contract from the date of
the Notice To Proceed issued by the City.
BACKGROUND
Bob Shaw Consulting Engineers provided a proposal for the design and construction
phase services for the West 19th Street Drainage Improvements. Details of the work
were set out in their proposal to the City dated May 27, 2014. A copy of the contract
will follow.
BUDGET/FISCAL EFFECT
Funding for this particular project is provided in GO-805 Account 301-1601-591.54-00 in
the amount of $40,000. Funds for the construction contract to build the drainage
improvements, to be bid after plans are completed, are provided in GO-805 Account
301-1601-591.84-00.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 18445 that would
authorize a professional services agreement between the City and Bob Shaw Consulting
Engineers of Port Arthur, Texas, to provide the necessary design and construction phase
services for the West 19th Street Drainage Improvements. Amount of the agreement is
not-to-exceed $40,000.00, time of performance will be specified in the contract, and
funding is provided in GO-805 Account 301-1601-591.54-00.
P.R. No. 18445
7/25/14 sjm
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO EXECUTE A PROFESSIONAL
SERVICES CONTRACT BETWEEN THE CITY
OF PORT ARTHUR AND BOB SHAW
CONSULTING ENGINEERS OF PORT ARTHUR,
TEXAS, TO PROVIDE THE NECESSARY
DESIGN AND CONSTRUCTION PHASE
SERVICES FOR THE WEST 19TH STREET
DRAINAGE IMPROVEMENTS, IN AN AMOUNT
NOT-TO-EXCEED $40,000.00, WITH FUNDING
AVAILABLE IN ACCOUNT GO-805 NO 301-
1601-591.54.00
WHEREAS,the City requested Bob Shaw Consulting Engineers of Port Arthur,
Texas, to provide a proposal to the City for design and construction phase services for
the 19th Street Drainage Improvements; and,
WHEREAS, Bob Shaw Consulting Engineers has submitted a proposal,
attached as Exhibit"A", for the necessary design and construction phase services for the
construction of the North Detention Basin, said proposal being in an amount not-to-
exceed $40,000.00 and for a term that will be specified in calendar days from the date
of Notice To Proceed with the professional services described herein; and,
WHEREAS, this procurement for professional services is authorized pursuant
to Section 252.022(4) of the Local Government Code; and,
•
P.R. No. 18445
7/25/14 sjm
Page 2 of 4
WHEREAS, Bob Shaw Consulting Engineers has been selected as the
professional of choice because of their demonstrated competence and qualifications in
the field as mandated by Government Code Section 2254.002 and 2254.003; and,
WHEREAS, funding for the professional services proposed by Bob Shaw
Engineers is available in GO-805 Account No. 301-1601-591.54-00; NOW
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and
directed to execute, on behalf of the City of Port Arthur, the professional services
contract between the City and Bob Shaw Consulting Engineers of Port Arthur,
Texas, to provide the necessary design and construction phase services for the West
19th Street Drainage Improvements in substantially the same form as attached hereto as
Exhibit`B"; and,
THAT, the proposed services are in an amount not-to-exceed $40,000.00 and
the term of the agreement will be specified in calendar days from the date as stated in
the Notice To Proceed issued by the City; and,
THAT, a copy of the proposal is attached as Exhibit"A"; and,
P.R. No. 18445
7/25/14 sjm
Page 3 of 4
THAT, a copy of the caption of this resolution be spread upon the minutes of
the City Council.
READ, ADOPTED AND APPROVED THIS day of
2014 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
P.R.No. 18445
7/25/14 sjm
Page 4 of 4
APPROVED FOR ADMINISTRATION:
fA
John A. Comeaux, P.E. Shawna Tubbs, CPPO, CPPB
Interim City Manager Purchasing Manager
�J l =H-
San J. McDe ott "." .
Public Works Director/City Engineer
APPROVED AS TO AVAILABILTIY OF FUNDS:
I _zel
Deborah Echols
Director of Finance
Account No. 301-1601-591.54-00
P.R. No. 18445
Exhibit "A"
Bob Shaw Consulting Engineers' Proposal
Three(3) Pages
BOB SHAW
Consulting Engineers
May 27, 2014
Mr. Leslie McMahen, P.E.
City of Port Arthur
P. 0. Box 1089
Port Arthur, Texas 77641-1089
Re: Proposal for Professional Services
19th Street Drainage Improvements
BSCE Job No. CPA-098
Dear Mr. McMahen:
We are pleased to submit this proposal to provide Professional Engineering Services for the
design of drainage improvements.
The proposed project area is located from the upstream end at the east end of 19th Street to
the downstream end at Dallas Avenue and 18th Street. I have visited the project area and propose the
following scope of services:
DESIGN
1. Review available data to include drainage plans, utility maps and as-built drawings.
2. Perform a topographic survey of the project area for use in design and to locate existing
utilities.
3. Design drainage improvements and prepare construction plans for the improvements to
include location maps, dimensional control, layout sheets, plan and profile sheets,
construction details and a stormwater polution prevention plan(SW3P).
4. Incorporate the City's standard construction contract and prepare a complete set of sealed
Construction Documents of Plans and Specifications.
5. Provide periodic review sets of construction plans and attend design meetings with the
City as necessary during the course of the project.
6. Coordinate the proposed improvements with Jefferson County Drainage District No. 7.
7. Furnish up to twenty (20) sets of construction documents.
4749 Twin City Highway, Suite 305 Port Arthur, Texas 77642 Phone: (409)962-0263 Fax: (409)963-3101
Page 2
May 27, 2014
8. Prepare an estimate of probable construction cost.
9. Prepare and submit a pipeline permit application to KCS, including $2,000 processing
fee required by the KCS permitting agent.
BIDDING& CONSTRUCTION
1. Assist the City in the Bidding Phase by attending pre-bid conferences, issuing addenda
as appropriate to interpret, clarify,or expand the bidding documents,advise the City on
the acceptability of alternate materials and equipment proposed by prospective
contractors. Cost for public notices and advertisements are excluded from the scope.
2. Attend the bid opening and prepare a tabulation of bids received.
3. Conduct a preconstruction conference with the City and Contractor.
4. During Construction,provide necessary interpretations and clarifications of the contract
documents as may be needed or as requested by the Owner.
5. Make periodic visits to the site(as distinguished from the continuous service of a resident
Project Representative)to observe the progress and quality of the executed work and to
determine in general if the work is proceeding in accordance with the Contract
Documents. This does not include services required by the KCS permit for Railroad
inspection and flagging fees which will be made a part of the construction contract.
COMPENSATION $40,000.oo � M
The engineering fee and preparatio of the KCS permit and SW3P for the services outlined
above shall Not Exceed the sum of$ without prior approval from the City of Port Arthur.
We propose to provide these services at out current hourly rates as follows:
PROJECT MANAGER $195.00
MANAGER OF ENGINEERING $193.00
RPLS/DESIGNER $145.00
ADMINISTRATIVE ASSISTANT $82.00
AUTOCAD TECHNICIAN $76.00
Page 3
May 27, 2014
Non-labor expense and subcontract expense (if any) at invoice cost
plus 10 percent to recover administrative cost. Automobile mileage
at $0.56 per mile. Letter and legal size copies at$0.10 per copy.
If this proposal is acceptable to the City of Port Arthur,we will prepare and submit a Contract
for Professional Services utilizing the City of Port Arthur contract. Should you have any questions
or require additional information, please do not hesitate to contact our office.
Sincerely,
?te74,"-er-
Bob Shaw,P.E.
Bob Shaw Consulting Engineers
Texas Firm Registration No. F-0260
BS/ck
P.R. No. 18445
Exhibit "B"
Professional Services Contract Form
Ten (10)Pages
(Exhibit"B"will be presented at or before the City Council meeting)