HomeMy WebLinkAboutPR 18446: DP ENGINEERS, PROFESSIONAL SERVICES 24' WATERLINE AT 18TH STREET AND WOODWORTH BLVD. MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John A. Comeaux P.E., Interim City Manager
FROM: John A. Tomplait, Assistant Director of Utility Operations
DATE: July 25, 2014
SUBJECT: Proposed Resolution No. 18446
RECOMMENDATION
I recommend the approval of Proposed Resolution No. 18446 authorizing the execution of a
contract with DP Engineering Inc., of Port Arthur, Texas, for professional services in the not-
to-exceed amount of $6,000 related to the preparation of plans for the emergency repair of
• the waterline break at 18th Street and Woodworth Blvd.
BACKGROUND
A 24" Pre-stressed Concrete pipe broke on July 18, 2014 at the intersection of 18th Street
and Woodworth Blvd. This line runs from the old water plant on 19th Street to the Pioneer
Park water tower with feeder lines going to Procter Street tower. We continue to have low
pressure in the service area around Procter Street extension water tower. The pipe joints
are 32 feet in length and will require welding on-site. TXDOT is requiring plans from an
engineer before repairs can be started, due to the TXDOT right-of-way off Woodworth Blvd.
BUDGET/FISCAL EFFECT
Funding is available in 410-1251-532.54-00.
STAFF/EMPLOYEE EFFECT
City staff will monitor this contract.
SUMMARY
I recommend the approval of Proposed Resolution No. 18446 authorizing the execution of a
contract with DP Engineering, Inc., of Port Arthur, Texas for professional services in the not-
to-exceed amount of $6,000 related to the preparation of plans to comply with TXDOT
requirements.
P. R. No. 18446
06/25/14 jt
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE A CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND DP ENGINEERS, INC. OF PORT
ARTHUR, TEXAS, FOR PROFESSIONAL SERVICES FOR
THE PREPARATION OF PLANS FOR THE EMERGENCY
REPAIR OF A 24" WATERLINE AT 18TH STREET AND
WOODWORTH BLVD., IN THE NOT TO EXCEED
AMOUNT OF $6,000.00. ACCOUNT NO. 410-1251-532.54.00.
WHEREAS,the City of Port Arthur's Water Distribution Division had a major waterline
failure in the system; and,
WHEREAS, there exists a need for professional services related to the planning and
construction for the emergency repair of the waterline to comply with TXDOT requirements;
and,
WHEREAS, DP Engineers, Inc. has the demonstrated competence, qualifications, and
familiarity with our systems to perform such services on this project in this time frame needed;
and,
WHEREAS, the City of Port Arthur has received a proposal from DP Engineers, Inc. for
professional services related to the preparation of plans and specifications in the not-to-exceed
amount of$6,000; and
WHEREAS, it is in the best interest of the citizens of Port Arthur to enter into a contract
with DP Engineers, Inc., for the preparation of plans for the emergency repair of a 24" waterline,
in substantially the same form as Attachment"A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
P. R. No. 18446
07/25/14 jt
Page 2
THAT the City Manager of the City of Port Arthur is hereby authorized and directed to
execute on behalf of the City of Port Arthur, a contract with DP Engineers, Inc., of Port Arthur,
Texas, for the preparation of plans for the emergency repair of a 24" waterline in the not to
exceed amount of$6,000.00, in substantially the same form as Attachment"A".
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED THIS day of , 2014 at a
Special Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Valecia Tize •
City Secretary City Attorney
P. R. No. 18446
07/25/14 jt
Page 3
APPROVED FOR ADMINISTRATION:
John A. Comeaux P.E.
Interim City Manager
1
Ali_ A 01
Shawna Tubbs
Purchasing Director
John A. Tomplait
Assistant Director of Utility Operations
APPROVED FOR FUNDING:
adatedixaci,--
tieborah Echols, CPA
Director of Finance
Acct. No.: 410-1251-532.54-00
ATTACHMENT A
(DP Engineers Inc. Contract)
4
CONTRACT TO PROVIDE ENGINEERING SERVICES
FOR THE EMERGENCY WATER LINE REPAIR AT
18th STREET AND WOODWORTH BLVD.
THIS AGREEMENT is made this the of , 2014, by and
between DP Engineers Inc. of Port Arthur, Texas, an individual, firm partnership or
corporation, hereinafter called "Vendor", and the City of Port Arthur, a municipal corporation
organized under the laws of the State of Texas, hereinafter called the "Owner" or"City".
WITNESSETH: That for and in consideration of the payments, terms, conditions and
agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be for 14 calendar days from the date of the Notice
to Proceed. The City can terminate this contract at its convenience which includes, but not
limited to, funding not being available in any budget cycle with thirty (30) days written notice.
2. The Vendor will provide Plans and Specifications to insure that the repair will
meet TXDOT and City requirements.
3. During the term of this Contract, the Vendor will furnish all of the plans and
drawings, associated with the repair for the contractor to complete the construction, described as:
Repair of 18th Street and Woodworth Blvd.
4. The Vendor agrees to deliver as built drawings to the City for their records, in a
not-to-exceed maximum amount of$6,000.00.
5. The term"Contract Documents"means and includes the following:
A. Agreement
B. Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an
original on the date first above written.
SIGNED AND AGREED to on the day of , 2014.
WITNESS: CONTRACTOR:
DP Engineers Inc.
SIGNED AND AGREED to on the day of , 2014.
WITNESS: CITY OF PORT ARTHUR:
City Secretary City Manager