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Home My WebLink AboutPR 18438: CONTRACTS AND THE CITY ORGANIZATIONAL DEPARTMENTS GRANTS Memo To: John A. Comeaux, Interim City Manager From: Mary E. Essex, Grants Program Administrator Date: July 18, 2014 Re: P. R. 18438 RECOMMENDATION: I recommend that the City Council adopt Proposed Resolution 18438 to approve the City of Port Arthur Community Development Block Grant allocations for the following City Departments: Health Dept., Housing Rehabitation Program, Environmental Officer, Housing Administration, and Street program. BACKGROUND: Pursuant to the United States Department of Housing and Urban Development (HUD) according to Section 24CFR was awarded funding in the amount of $1,043,729.00 for Community Development Block Grant Funds (CDBG) to the City of Port Arthur for the primary benefit of low and moderate income persons. BUDGETARY/FISCAL IMPACT: Funding is available in the Community Development Block Grant(CDBG) 40th program year. STAFFING/EMPLOYEE EFFECT: Funding will not have an effect on our staffing level. SUMMARY: I recommend that the City Council adopt Proposed Resolution 18438 to approve allocations for the following City Departments: Health Dept., Housing Rehabitation Program, Environmental Officer, Housing Administration, and Street program. P. R. 18438 07/23/14 ME-Grants Management RESOLUTION NUMBER A RESOLUTION AUTHORIZING THE EXECUTION OF CONTRACTS BETWEEN THE CITY OF PORT ARTHUR AND THE CITY ORGANIZATIONAL DEPARTMENTS, IN THE AMOUNT OF $802,569, THIS BEING$95,000 FOR THE HEALTH DEPARTMENT, $250,000 FOR HOUSING REHABILITATION, $60,508 FOR ENVIRONMENTAL OFFICER, $100,000 FOR HOUSING ADMINISTRATION, AND $297,061 FOR 2014 STREETS PROGRAM OF PORT ARTHUR FOR THE BENEFIT OF THE LOW AND MODERATE INCOME RESIDENTS OF THE CITY. WHEREAS, the Department of Housing and Urban Development has awarded funding to the City in the amount$1,043,729 pursuant to the Housing and Development Act of 1974 for the primary benefit of low and moderate income persons; and, WHEREAS,the City Council now finds it desirable and appropriate to provide funds in the amount of$802,569, being $95,000 for the Health Department, $250,000 for Housing Rehabilitation, $60,508 for Environmental Officer, $100,000 for Housing Administration, and$297,061 for 2014 Streets Program to benefit low and moderate income residents of the city; and, WHEREAS, the City Council, by its adoption of Resolution Number 14-217, (authorizing submission of a 40th Year Consolidated Plan)has obligated itself to provide financial assistance to Port Arthur city organizations listed; and WHEREAS,the City Council, is required to designate an official to sign all documents in connection with amendments to the applications and grant agreements; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT the City Manager is authorized to execute contracts with the public services organizations, in the amount of Eight Hundred Two Thousand and Five Hundred Sixty Nine Dollars ($802,569) for the proposal outlined herein and further described in the attached contracts marked Attachments 1 through 5; and, THAT said contracts are an exact duplicate of the Newly Federally funded Community Development Block Grant city contracts, which are the standard contracts that the city will be using, and is hereby incorporated by reference, and said changes are hereby approved. THAT a copy of the caption of this Resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED this day of A.D., 2014 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: MAYOR: Councilmembers: NOES: MAYOR ATTEST: SHERRI BELLARD CITY SECRETARY APPROVE I FOR FORM: A1 /� 44 VAL TIZ • CITY ATTO 'r EY APPROVED FOR ADMINISTRATION: JOHN A. COMEAUX, P.E. INTERIM CITY MANAGER APP ' OVED FOR AV• LABILITY OF FUNDS: .?.1/4 Id DEBORAH ECHOLS DIRECTOR OF FINANCE ATTACHMENT 1 i INTERDEPARTMENTAL AGREEMENT This Interdepartmental Agreement(Agreement) entered into between the Grants Management Division and the Port Arthur Health Department. I. PURPOSE The purpose of this Interdepartmental Agreement is to provide 2014 Community Development Block(CDBG)funds to the Port Arthur Health Department to pay the Public Health Nurse. II. TIME OF PERFORMANCE The Time of Performance under this Agreement shall begin August 6, 2014 and end August 5, 2015. III. SERVICES PROVIDED The Health Department shall provide health services to low and moderate-income families of Port Arthur,Texas. Community Development Block Grant Funds will be used to pay the salary for the Public Health Nurse that provide immunization vaccines at the Port Arthur Health Department. IV. BUDGET The budget is Ninety-Five Thousand and No/100 dollars($95,000). V. PROGRAM STANDARDS Projects undertaken must principally be of direct benefit to low and moderate income resident of the City of Port Arthur. VI. PROGRAM REQUIREMENTS Program in receipt of funds under this Agreement must be in compliance with City of Port Arthur Procurement Procedures and 24 CFR 570. VII. PERFORMANCE STANDARDS The Port Arthur Health Department shall perform the work specified in this Agreement in a reasonable and prudent manner. VIII. REPORTS Monthly reports are due by the 28th day of each month and include the number of persons served by race and income and income verification for each client served. IX. AMENDMENTS Any amendments to this Agreement must be made in writing and approved by both parties hereto. John A. Comeaux, P. E., Interim City Manager Date Health Department Judith Smith, Director of Health Department Date ATTACHMENT 2 INTERDEPARTMENTAL AGREEMENT This Interdepartmental Agreement(Agreement) entered into between the Grants Management Division and the Housing Assistance Division. I. PURPOSE The purpose of this Interdepartmental Agreement is to provide 2014 Community Development Block(CDBG)funds to the Housing Assistance Division for housing services such as rehabilitation, reconstruction,and emergency repairs. II. TIME OF PERFORMANCE The Time of Performance under this Agreement shall begin August 6, 2014 and end August 5, 2015. III. SERVICES PROVIDED The Housing Assistance Division shall provide housing services to low and moderate-income families of Port Arthur,Texas. IV. BUDGET The budget is Two Hundred Fifty Thousand and No/100 dollars($250,000). V. PROGRAM STANDARDS Projects undertaken must principally be of direct benefit to low and moderate income persons or the project must benefit a low to moderate income area of the City of Port Arthur. VI. PROGRAM REQUIREMENTS Program in receipt of funds under this Agreement must be in compliance with City of Port Arthur Procurement Procedures and 24 CFR 570. VII. PERFORMANCE STANDARDS The Housing Assistance Division shall perform the work specified in this Agreement in a reasonable and prudent manner. VIII. REPORTS Monthly reports are due by the 28th day of each month and include the number of persons served by race and income. IX. AMENDMENTS Any amendments to this Agreement must be made in writing and approved by both parties hereto. John A.Comeaux, P. E., Interim City Manager Date Housing Assistance Division Ron Burton, Director of Planning Date ATTACHMENT 3 INTERDEPARTMENTAL AGREEMENT This Interdepartmental Agreement(Agreement) entered into between the Grants Management Division and the Port Arthur Code Enforcement Division. I. PURPOSE The purpose of this Interdepartmental Agreement is to provide 2014 Community Development Block(CDBG)funds to the Port Arthur Environmental Health Division to pay the salary for one Environmental Officer that will work in the CDBG eligible areas of Port Arthur(see the attached map of eligible CDBG areas). II. TIME OF PERFORMANCE The Time of Performance under this Agreement shall begin August 6, 2014 and end August 5,2015. III. SERVICES PROVIDED Environmental Health Officer is responsible for carrying out measures for protecting public health; including administering and enforcing the City's Environmental Health Codes. IV. BUDGET The budget is Sixty Thousand Five Hundred and Eight and No/100 dollars($60,508). V. PROGRAM STANDARDS Projects undertaken must principally be of direct benefit to low and moderate income area of the City of Port Arthur. VI. PROGRAM REQUIREMENTS Program in receipt of funds under this Agreement must be in compliance with City of Port Arthur Procurement Procedures and 24 CFR 570. VII. PERFORMANCE STANDARDS The Port Arthur Environmental Health Division shall perform the work specified in this Agreement in a reasonable and prudent manner. VIII. REPORTS Monthly reports are due by the 28th day of each month and include the areas served. IX. AMENDMENTS Any amendments to this Agreement must be made in writing and approved by both parties hereto. John A. Comeaux, P. E., Interim City Manager Date Code Enforcement Lawrence Baker, Direct of Code Enforcement Date • N U O w , \ „ U \ U w.c \ b ••1 \ \\ >t r ,oe' ".,v,v, . „,....1 /..., �� 04�. 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'..ig- \ t jr_.,.._!.,ELL,,it ' . \ N. , . :,.. 40;_,..„„,,. ,, ..,ulf (0 ).L___ , . ,,.. ,. _ ,,,,,._._,., . . _ , ,J ._, ,\ ,. .....eliiiil '2, - ' ' 40, - i4.111.861 11111 ,71.... , 1 ,, ''. 401k a 7411.k?-1,-:P=4:3A iii, '• . 6 \ I 1 1 .-. -,-,,,,,‘,,,AN„,7.,,,,...kr,-,,' r.,,,„,, c..) , , t - �E _ .,...„..„,„\s,,,..,,,,-„,„.,'��yyam \\ \\ „„ , , ,„, ./.. ,„,,,,. . \ , , _ _ fib, 4 y --, Aws/, 11 ,,,,, ,::::::.,„/„. ,.±.:::.........i:,,,,,,:ii......,„*1._ „ i ' ” ATTACHMENT 4 INTERDEPARTMENTAL AGREEMENT This Interdepartmental Agreement(Agreement)entered into between the Grants Management Division and the Housing Assistance Division. I. PURPOSE The purpose of this Interdepartmental Agreement is to provide 2014 Community Development Block(CDBG)funds to the Housing Assistance Division for administration expenses. II. TIME OF PERFORMANCE The Time of Performance under this Agreement shall begin August 6, 2014 and end August 5, 2015. III. SERVICES PROVIDED The Housing Assistance Division shall provide housing services to low and moderate-income families of Port Arthur,Texas. IV. BUDGET The budget is One Hundred Thousand and No/100 dollars($100,000). V. PROGRAM STANDARDS Projects undertaken must principally be of direct benefit to low and moderate income persons or the project must benefit a low to moderate income area of the City of Port Arthur. VI. PROGRAM REQUIREMENTS Program in receipt of funds under this Agreement must be in compliance with City of Port Arthur Procurement Procedures and 24 CFR 570. VII. PERFORMANCE STANDARDS The Housing Assistance Division shall perform the work specified in this Agreement in a reasonable and prudent manner. VIII. REPORTS Monthly reports are due by the 28th day of each month and include the number of persons served by race and income. IX. AMENDMENTS Any amendments to this Agreement must be made in writing and approved by both parties hereto. John A.Comeaux, P. E., Interim City Manager Date Housing Assistance Division Ron Burton, Director of Planning Date ATTACHMENT 5 INTERDEPARTMENTAL AGREEMENT This Interdepartmental Agreement(Agreement)entered into between the Grants Management Division and the Public Works Street Division. I. PURPOSE The purpose of this Interdepartmental Agreement is to provide 2014 Community Development Block(CDBG)funds to resurface streets in eligible CDBG areas of the city. Attachment"A" includes the list of streets. II. TIME OF PERFORMANCE The Time of Performance under this Agreement shall begin August 6,2014 and end August 5, 2015 III. SERVICES PROVIDED The Public Works Street Division will resurface streets according to Attachment"A". IV. BUDGET The budget is Two Hundred Ninety-Seven Thousand Sixty-One and No/100 dollars ($297,061). V. PROGRAM STANDARDS Projects undertaken must principally be of direct benefit to a low to moderate income area of the City of Port Arthur. VI. PROGRAM REQUIREMENTS Program in receipt of funds under this Agreement must be in compliance with City of Port Arthur Procurement Procedures and 24 CFR 570. VII. PERFORMANCE STANDARDS Public Works shall perform the work specified in this Agreement in a reasonable and prudent manner. VIII. REPORTS A. Weekly certified payroll reports, if applicable; B. Monthly Section 3 reports,if applicable; C. Monthly report of the number of streets completed and the total completion costs. IX. AMENDMENTS Any amendments to this Agreement must be made in writing and approved by both parties hereto. John A. Comeaux, P. 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