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HomeMy WebLinkAboutPR 18459: PAYMENTS BY EDC TO GULF COAST AUDIO HOMETOWN ALARM AND TRIANGLE COMPUTER Interoffice MEMORANDUM To: Mayor, City Council, City Manager From: Floyd Batiste, CEO Date: July 30, 2014 Subject: P. R. No. 18459; Council Meeting of August 5, 2014 • ATTACHED IS PROPOSED RESOLUTION 18459 APPROVING THE PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION'S (PAEDC) PAYMENT OF 50% OF COSTS UPON ACCEPTANCE OF THE SERVICES OF GULF COAST AUDIO, HOMETOWN ALARM, AND TRIANGLE COMPUTER AND TELEPHONE WITH THE REMAINING BALANCES BEING PAID ONCE r INSTALLATION IS COMPLETE i P.R. No. 18459 7/30/2014 FB RESOLUTION NO. A RESOLUTION APPROVING PAYMENTS BY THE PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION (PAEDC) TO GULF COAST AUDIO, HOMETOWN ALARM, AND TRIANGLE COMPUTER AND TELEPHONE. FUNDS ARE AVAILABLE IN ACCOUNT NUMBERS 120-1429-582.92-00 AND 120-1429-582.42-00. WHEREAS, at its July 7, 2014 regular board meeting, the PAEDC Board of Directors approved the quotes from the following vendors for services for its building located at 501 Procter: 1) Security Camera System - Triangle Computer and Telephone $ 2,465.00; 2) Security Alarm and Access System—Hometown Alarm$ 8,700.00; 3) Audio and Visual Equipment—Gulf Coast Audio $ 22,056.00; and WHEREAS, each of the approved vendors required a down payment of 50% upon acceptance of the terms and conditions of their agreements and required that the remaining balance due be paid once installation is completed; and WHEREAS, the City Manager authorized the release of said funds to the vendors and the 50% down payment was made to each vendor on July 22, 2014; and WHEREAS, the approval of the City Council is necessary to authorize the 50% down payment made by the City Manager and the release of the remaining balance once the installation is completed as delineated in the invoices attached as Exhibit "A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council approves the 50% down payment and release of funds as authorized by the City Manager and the release of the remaining balance once the installation is completed as delineated in the invoices attached as Exhibit "A". Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of A.D., 2014, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers NOES: Deloris "Bobbie" Prince, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED: Floyd Batiste, PAEDC CEO APPROVED AS TO FORM: Guy N. Goodson, PAEDC Attorney APPROVED AS TO FORM: SQe . Valecia R. Tizeno, City Attorney EXHIBIT "A" �<r= 11`' Gulf Coast Audio ` INSTALLATION/SERVICE CONTRACT (��V 1265 1 10 South ' Beaumont,TX 77701 GULF COAST AUDIO www.oulfcoastaudio.com FAX#F(4 9)838-5521 Customer: Port Arthur EDC 'Service Location: AN System Date: 6/17/14 Salesperson Requisitioner Quote Ref A Terms Kelly Tate Krystal Villarreal 61714 Brand Part# Description Qty Unit Price Total Listen LP-3CV-072 ADA Hearing Assistance System(1)Trans(4)Rec/earbuds(1)Neckloop(1)rack kit 1 $ 862.00 $ 862.00 Atlas 221-18 21RU Metal Rack with rear door 18 1/2"deep mid section 1 $ 450.00 $ 450.00 Atlas MPFD21 21RU Metal"micro pert"1"deep locking front door 1 $ 220.00 $ 220.00 Horizon F-XLR Audio out waliplate(for audio send to camera recording) 2 $ 15.00 $ 30,00 Shure CU5905 Digital Mir/speaker control unit(up to 250 delegate units) 1 $ 1,570.00 $ 1,570.00 Shure ,DC5980P Conferencing base unit with speaker 12 S 320.00 $ 3,840.00 Shure GM5924 50CM Gooseneck Mic w LED 12 $ 140.00 $ 1,680.00 Shure AC5900 CC 20 pk AC 5900 cable clamps 20 pc. 1 $ 28.00 $ 28.00 Shure EC6001-20 20m Data cable 2 $ 76.00 $ 152.00 Shure EC6001-10 10m Data cable _ 2 $ 50.00 $ 100.00 Shure EC6001-2 2m Data cable 10 $ 20.00 $ 200.00 Horizon Custom AV VGA/AUDIO/HDMI/2CAT6 (connection plate at podium) 1 $ 140.00 $ 140.00 Horizon Custom AV VGA/AUDIO/HDMI/1CAT6/ (connection plate at media desk) 2 $ 180.00 $ 360.00 Misr NV cables $ 200.00 JBL CBT5LA-1 Column Speaker w 8 2"drivers 150 watt 2 $ 450.00 $ 900.00_ Crown 180MA 80 watt mixer-amp 1 $ 520.00 $ 520.00 Sharp LC-80LE642U 80"LED 1080P 120HZ TV(Subject to Product Availability) 1 $ 3,199.00 $ 3,199.00 Flat wall mount 80" 1 $ 200.00 $ 200.00 Vizio IE600i-B3 60"LED 1080P 120HZ TV(Subject to Product Availability)(labor to mount TV only) 1 $ 1,189.00 $ 1,189.00 Flat wall mount 60" 1 $ 150.00 $ 150.00 Startech 25'HDMI Cable 1 $ 80.00 $ 80.00 Startech 50'HDMI Cable 3 $ 150.00 $ 450.00 HOSA 50'VGA Cable 3 $ 80.00 $ 240.00 Kramer VP-438 10 Input Scaler Switcher 1 $ 1,050.00 $ 1,050.00 Kramer VP-61XL 6 input VGA Switcher 1 $ 780.00 $ 780.00 Horizon 22-2 Audio Cable 400 $ 0.25 $ 100.00 Misc NV Connectors and Cables $ 200.00 Furman M8x2 Rack mount power conditioner/switcher 1 $ 80.00 $ 80.00 Raxxess UTS2 Utility shelf for existing recorder 1 $ 48.00 $ 48.00 Misc.rack panels and acc. _ $ 50.00 Misc Hardware and installation materials $ 200.00 Ace 103BBXW Full Backbox standard 1 $ 120.00 $ 120.00 Ace 222SLBR Full Floor Pocket Brass Lid Brass Bezel w/1 electrical box 1 $ 668.00 $ 668.00 Installation Install all above listed equipment Computer calibrate digital processors for optimum $ 2,000.00 TOTAL: $ 22,056.00 Customers please read and sign below to accept these terms and conditions.Thank you. Billing:All payments are to be made out to Gulf Coast Audio.Down Payment:A down payment of 1/2 is due upon acceptance of these terms and conditions. The remaining balance is due once installation is complete. Payment:Cash,Check,or Money Order is acceptable. Visa,MC,American Express and Discover will be charged an additional 2%over Total Due. Returned Checks:All retuned checks will be charged$35 in addition to bank charges. Deposits:All deposits are non refundable.Returns:All merchandise returns will be charged a minimum of 15%in addition to manufacturers restocking fees.Travel: Travel charge for time to and from customer's site at a normal billing rate of$50.00 an hour may apply. Fuel charges may apply to distances over 50 miles Safety Codes and Restrictions:All City,State,County and Federal Safety Codes must be complied with at all times by the customer and signer of this contract. Aisle width,fire alarms,emergency exits,crowd control devices,etc.must be in place and operable at all times and will be maintained by the customer and signer of this contract, Equipment Rental:If equipment is damaged full replacement price may be charged to the customer and/or signer of this contract. Pricing Guarantee: Pricing may fluctuate depending on each manufacturer's individual policy. Gulf Coast Audio endeavor's to guarantee pricing up to 90 days from quote,market conditions and manufacturer's policies may change and influence pricing at any time. Any changes to pricing will be promptly forwarded to our customer for approval before purchase or installation. The signer and the organization represented in this document hereby agrees to be liable for all charges,terms,and policies laid forth,and has read all policies and understands and accepts responsibility for all terms laid out in this agreement. Customer Sig attire: 4-6----6a--r---'f- Printed Name: ;� r / Date: • •L� f�L-,1 y� �.�.4 74-r ''"`° 177/V/77-0 iy/ SINCE 1989 A '1 RIA\TG l7 ,•.. r...60..� NEC COMPUTER and TELEPHONE r:{ :( 'tx)r:r:-on or Ana-Ica Customer Name: Port Arthur EDC Address:4173 39th Street �� City State: Port Arthur, Texas Contact: Krystle Villarreal-Muller Scope of Work:Move existing CCTV system, cable and add one Camera. Party Qty ._ DESCRIPTION ADV -A46 © Advidia 2 MP Indoor/Outdoor D/N Camera w/x z axis 1 12 Port Patch Panel 7 CCTV Droes 6 Move existin. server and Cameras 4 Labor Purchaser agrees to purchase and Triangle Computer and Telephone, Seller, agrees to sell, install and warrant the above described equipment for the investment of $ 2,465.00 (tax exempt). Upon acceptance and execution of this Sales Agreement, Purchaser will pay $1,232.50 deposit and the balance due plus sales tax upon completion of the installation. � L Tria#tld Compu r add Telephone Port Art ur EDC By:kje-,A.---1-j "i. By: _1-�! p ( 2°--L----- c David Huber, General Manager Title: C--'67-C) _ Print Name: 7--1-0/0 R4+vs F-,-- Date: 7 /V— 2Ufy rip* i r c lfS ti}IA_ Microsoft AVG /e!)Of/U CE R T i r i C ^ Authorized Reseller ICE. HOMETOWN ALARM 4446 PROCTER STREET PORT ARTHUR,TX 77642 DATE 07/22/14 408 982-7005 RWFAVOR ac,AOL.COM SALESPERSON JOB PAYMENT DUE DATE PO TERMS Ronald Washington 39th Street Poject TBD TBD Door Access Control QTY ITEM# DESCRIPTION UNIT PRICE 3 Honeywell Door Access Systems W/Software 1 Honeywell Door Door 100A 1 Honeywell Door Door 118 1 Honeywell Door Door 301A 1 Honeywell Door Door 318 1 Honeywell Door Door 317 1 Honeywell Door 2nd Floor Lobby 6 Door Strikes Heavy Duty Universal Strikes w/ Plates 2.00 HID ISO Card Pack of 25 7)0- Gt/64-- 71 i3 SUBTOTAL $ 5,700.00 SALES TAX N/A TOTAL $ 5,700.00 50% is due at signing. Balance upon completion of work. • invoice HOMETOWN ALARM 4446 PROCTER STREET PORT ARTHUR,TX 77642 DATE 07/22/14 408 982-7005 RWFAVORAOLCOM SALESPERSON JOB PAYMENT DUE DATE PO TERMS Ronald Washington Port Arthur Savings Building/ 501 Procter TBD TBD ALARM QTY ITEM# DESCRIPTION LINE TOTAL 1.00 ADDEMCCO PANEL. 16 Zone Alarm Panel 10.00 ADDEMCO GLASS BRAKES 25"Range 2.00 ADDEMCCO KEYPADS Alpha Numeric Keypads 2.00 ADDEMCO DOOR CONTACTS Profesion Installation Plenum Rated Wiring Warranty 2 Years Parts Es Labor 3 YEAR AGREEMENT$32.95/MON H /v*/ 32.95 I!)-) 1 yip SUBTOTAL $ 3,000.00 50% is due at signing and remaning balance at completion of SALES TAX N/A work. TOTAL $ 3,000.00