HomeMy WebLinkAboutPR 18461: REPAIRS TO A 24" WATERLINE AT 18TH STREET AND WOODWORTH BLVD. MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John a. Comeaux, P.E. Interim City Manager
FROM: John A. Tomplait, Assistant Director of Utility Operations
DATE: July 31, 2014
RE: Proposed Resolution No. 18461
COMMENTS
RECOMMENDATION
I recommend City Council approve Proposed Resolution No. 18461 authorizing
emergency repairs to a 24" waterline at 18th Street and Woodworth Blvd. by ALLCO,
L.L.C., of Beaumont, Texas, in the estimated amount of$200,000.00
BACKGROUND
On July 18th 2014, a 24" waterline broke causing extensive damage at the intersection
of 18th Street and Woodworth Blvd. Two (2) 32' joints of pre-stressed concrete pipe will
have to be changed out. The damage to 18th Street at the intersection of Woodworth
Blvd. is very extensive and falls in the TXDOT right-of way. The damage to the
waterline, storm drain, and street must be immediately repaired to meet City and
TXDOT standards. Due to the low pressure and volume in the eastern part of City
around the Proctor Street Tower, the major water leak in the area will result in a boiled
water notice. The City Manager approved proceeding with these emergency repairs
ASAP.
BUDGET/FISCAL EFFECT
Funds are available in account#410-1251-532.54-00,
STAFFING/EMPLOYEE EFFECT
Existing City staff will coordinate the opening and closing of valves, and disinfection of
the waterline with the contractor.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 18461 authorizing
Emergency Repairs to a 24" waterline at 18th Street and Woodworth Blvd. by ALLCO,
L.L.C., of Beaumont, Texas, in the estimated amount of$200,000.00.
P.R.No. 18461
07/31/14
RESOLUTION NO.
A RESOLUTION AUTHORIZING EMERGENCY
REPAIRS TO A 24" WATERLINE AT 18TH STREET AND
WOODWORTH BLVD. FOR THE UTILITY
OPERATIONS DEPARTMENT TO ALLCO, L.L.C., IN
AN AMOUNT NOT TO EXCEED $200,000.00. FUNDS
ARE AVAILABLE IN ACCOUNT NO. 410-1251-532.54-00
WHEREAS, there is currently a waterline failure at 18`h Street and Woodworth Blvd.
causing an immediate public health and safety concern; and,
WHEREAS, this waterline cannot be shut down for an extended period of time in our
distribution system due to low pressure and volume; and,
WHEREAS, pursuant to Section 252.022(a)(1) of the Texas Local Government Code
this purchase is authorized because of a public calamity that requires the immediate
appropriation of money to relieve the necessity of the municipality's residents or to preserve the
property of the municipality; and,
WHEREAS, it is further authorized pursuant to Section 252.022(a)(3) of the Texas Local
Government Code because of unforeseen damage to City's waterline and other property; and,
WHEREAS, City staff received a proposal letter regarding the cost of these repairs from
ALLCO, L.L.C.; and,
WHEREAS, the City Manager, is hereby authorized to negotiate a contract in line with
the terms set forth in Exhibit"A".
WHEREAS, due to the critical state of the waterline and the danger at the intersection,
the City Council approves proceeding with these repairs on an emergency basis in an amount not
to exceed $200,000. Once the final contract has been negotiated, it will be brought before City
Council for final confirmation;NOW THEREFORE,
P.R.No. 18461
07/31/14
Page 2 of 2
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, in order to protect the health and safety of our citizens, the City Council hereby
authorizes Emergency Repairs to a 24" Waterline at 18th Street and Woodworth Blvd., and street
repairs to ALLCO, L.L.C., in the total estimated amount of$200,000.00; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of
2014 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AkTO FORM:
Sherri Bellard alecia Tiz- ••��
City Secretary City Attorney
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
John A. Comeaux P.E. De Torah Echols
Interim City Manager Director of Finance
Account No.: 410-1251-532.54-00
Sue McDermott, P.E.
Director of Public Works
John A. Tomplait Shawna Tubbs
Assistant Director of Utilities Purchasing Manager
EXHIBIT "A"
(Estimate from Allco)
ALICO DESIGN BUILD
CONSTRUCTION MANAGEMENT
GENERAL CONTRACTOR
P. O. Box 3684, Beaumont, Texas 77704 Phone: 409-860-4459 Fax: 409-860-3857
Email: allco @allco.com
July 30, 2014
Attn: John Tomplait
City of Port Arthur
P.O. Box 1089
Port Arthur,Texas 77640
Re: 24" Waterline Emergency Repair- 18th Street and Woodworth
Dear John:
Pursuant to our conversation this afternoon, concerning the emergency 24" water line repair on
18th Street and Woolworth, I will be sending you a rate schedule for performing this work on a
time and material basis. This schedule shall include rates for labor and equipment, as well as
terms for materials, subcontracts and other miscellaneous items. Invoices shall be provided and
attached to all billings to the city. All items will be marked up 15% for overhead and profit.
Also, our superintendent will complete a daily Field Work Order, which will be signed by your
engineer at the end of the day. A copy of this Field Work Order form is attached to this letter.
These completed and signed forms shall accompany all billings to the city.
We also discussed the cost of this emergency work. At this point, any accuracy for an estimate
is impossible to attain. However, a best guess would be $200,000.00 for all work. The actual
total may be less than this amount, or it could run more if additional damage to the water system
is found. Hopefully, this amount is on the high side, but at this point no one knows.
If you have any questions or need further information, please let me know.
Sincerely,
ALLCO
Keith Burrell