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HomeMy WebLinkAboutPR 18457: GULF COAST AUDIO NEW SOUND SYSTEM IN COUNCIL CHAMBER, INCREASE P.R. No. 18457 08/04/14 sb RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NOS . 1 AND 2 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND GULF COAST AUDIO OF BEAUMONT, TEXAS, FOR THE INSTALLATION OF A NEW SOUND SYSTEM FOR THE COUNCIL CHAMBER, INCREASING THE CONTRACT AMOUNT BY $7,748 . 00 TO A NEW TOTAL OF $64, 754 . 00 AND THE CONTRACT TIME BY 11 CALENDAR DAYS. ACCOUNT #001-1203-531 .59-00 AND #001-1013-513 . 92-00 WHEREAS, pursuant to Resolution No. 14-252, the City entered into a contract with Gulf Coast Audio of Beaumont, Texas, on May 27, 2014, for the new Council Chamber sound system in the amount of $57, 006 . 00; and WHEREAS, additional installation, equipment and wiring are required due to adding three (3) 60" HDTV, amplifiers and antennas for zone sound control, and a network camera for the sound room viewer, resulting in an increase of $7, 748 . 00, as delineated in Change Order No. 1, attached hereto as Exhibit "A"; and WHEREAS, due to the additional work as delineated in Change Order No. 1, Gulf Coast Audio has requested Change Order No. 2 extending their contract an additional eleven (11) calendar days from August 25, 2014 to September 5, 2014, as delineated in Exhibit "B" attached hereto. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: PR 18457 Section 1 . That the facts and opinions in the preamble are true and correct . Section 2 . That the City Council hereby approves Change Order Nos . 1 and 2, and authorizes the City Manager to execute said Change Orders increasing the contract amount by $7, 748 . 00, to a new total of $64, 754 . 00, and extending the contract to September 5, 2014, as attached hereto as Exhibits "A" and "B". Section 3 . That a copy of the caption of this Resolution be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of A. D. , 2014, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote : AYES: Mayor: Councilmembers : , NOES: . DELORIS PRINCE, MAYOR ATTEST: SHERRI BELLARD CITY SECRETARY PR18457 APPROVED AS TO FORM: V A LECIA ' CITY ATTORNEY APPROVED FOR ADMINISTRATION: JOHN A. COMEAUX, P.E. INTERIM CITY MANAGER APPROVED AS TO 4. AILABILITY OF FUNDS : DEBORAH ECHOLS, CPA DIRECTOR OF FINANCE SHAWNA 'TUBBS, CPPO PURCHASING MANAGER PR 18457 EXHIBIT "A" r Gulf Coast Audio ,trillPill�,,�, Change Order#1 1265 I-10 South Beaumont,TX 77701 GULF COAST AU©IO Ph.# (409)838-5522 www.quifcoastaudio.com FAX#(409)838-5521 Customer: City of Port Arthur Project: City Council TV/Antenna Addition Date: 8/3/14 Network Camera Salesperson Requisitioner Quote Ref A Terms Kelly Tate 80314 Brand Part# Description Qty Unit Price Total $ Shure UA844SWB 4 ch Active Antenna Combiner 3 $ 599.00 $ 1,797.00 $ Shure UA850 50'Antenna cable 2 $ 100.00 $ 200.00 $ Shure UA830USTV Active Antenna Amplifier 2 $ 189.00 $ 378.00 $ Shure UA820G 1/2 wave Antenna 2 $ 38.00 $ 76.00 Misc mounting hardware and connectors $ 100.00 Installation Install Active Antenna Combiner System $ 200.00 $ Chief MCM Single Ceiling Mount Bracket(up to 400mm x 400mm VESA TV facing council) 1 $ 499.00 $ 499.00 Dalite CMP2436 2-3'1.5"adjustable pipe 1 $ 100.00 $ 100.00 Structural mounting hardware 1 $ 600.00 $ 600.00 Startech ST128HDM12 1x8 HDMI Splitter Amplifier 1 $ 599.00 $ 599.00 Startech HDMIMM50 50'HDMI Cable 3 $ 100.00 $ 300.00 Installation Add 1 provided 60"TV centered facing council 1 $ 1,500.00 $ 1,500.00 Remove 2 42"Ns facing audience and replace with 2 provided 60"TVs 25'Black power ext.cord 5 $ 20.00 $ 100.00 Freight $ 200.00 IPC-HFW3200CN IP Network Camera(Sound Room Viewer) $ 899.00 Installation Mount and run power to camera $ 200.00 *PA city IT Department is to run and connect data cable to camera and $ - connect to existing network* $ - $ - $ - Notes: *PA city is to provide(3)60"TVs for this installation* Shipping: Subtotal: $ 7,748.00 Tax: Exempt TOTAL: $ 7,748.00 Customers please read and sign below to accept these terms and conditions.Thank you. Billing:All payments are to be made out to Gulf Coast Audio. Down Payment:A down payment of 1/2 is due upon acceptance of these terms and conditions. The remaining balance is due once installation is complete. Payment:Cash,Check,or Money Order is acceptable. Visa,MC,American Express and Discover will be charged an additional 2%over Total Due. Returned Checks:All retuned checks will be charged$35 in addition to bank charges. Deposits:All deposits are non refundable.Returns:All merchandise returns will be charged a minimum of 15%in addition to manufacturers restocking fees.Travel: Travel charge for time to and from customer's site at a normal billing rate of$50.00 an hour may apply. Fuel charges may apply to distances over 50 miles one way. Safety Codes and Restrictions:All City,State,County and Federal Safety Codes must be complied with at all times by the customer and signer of this contract. Aisle width,fire alarms,emergency exits,crowd control devices,etc.must be in place and operable at all times and will be maintained by the customer and signer of this contract. Equipment Rental:If equipment is damaged full replacement price may be charged to the customer and/or signer of this contract. Pricing Guarantee: Pricing may fluctuate depending on each manufacturer's individual policy. Gulf Coast Audio endeavor's to guarantee pricing up to 90 days from quote,market conditions and manufacturer's policies may change and influence pricing at any time. Any changes to pricing will be promptly forwarded to our customer for approval before purchase or installation. The signer and the organization represented in this document hereby agrees to be liable for all charges,terms,and policies laid forth,and has read all policies and understands and accepts responsibility for all terms laid out in this agreement. Customer Signature: Printed Name: Date: EXHIBIT "B" Gulf Coast Audio �„� INSTALLATION/SERVICE CONTRACT 1265 I-10 South Beaumont,TX 77701 GULF COAST AUDIO (409)838-5522 www.gulfcoastaudio.com Customer: CITY OF PORT ARTHUR Service: COUNCIL CHAMBER CHANGE ORDER#2 Date: 8/15/2014 Salesperson Requisitioner Quote Ref# Terms Brand Part# Description Qty Unit Price Total TIME EXTENSION - DEADLINE SEPTEMBER 5, 2014 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ • $ $ $ $ Notes: Shipping: __ Subtotal: $ - Tax: $ TOTAL: $ - Customers please read and sign below to accept these terms and conditions.Thank you. Billing:All payments are to be made out to Gulf Coast Audio.Down Payment:A down payment of 1/2 is due upon acceptance of these terms and conditions. The remaining balance is due once installation is complete. Payment:Cash,Check,or Money Order is acceptable. Visa,MC,American Express and Discover will be charged an additional 2% over Total Due.Returned Checks:All retuned checks will be charged$35 in addition to bank charges.Deposits:All deposits are non-refundable. Returns:All merchandise returns will be charged a minimum of 15%in addition to manufacturers restocking fees.Travel:Travel charge for time to and from customer's site at a normal billing rate of$50.00 an hour may apply. Fuel charges may apply to distances over 50 miles one way. Safety Codes and Restrictions:All City,State,County and Federal Safety Codes must be complied with at all times by the customer and signer of this contract. Aisle width,fire alarms,emergency exits,crowd control devices,etc.must be in place and operable at all times and will be maintained by the customer and signer of this contract. Equipment Rental:If equipment is damaged full replacement price may be charged to the customer and/or signer of this contract. Pricing Guarantee:Pricing may fluctuate depending on each manufacturer's individual policy. Gulf Coast Audio endeavor's to guarantee pricing up to 90 days from quote. Market conditions and manufacturer's policies may change and influence pricing at any time. Any changes to pricing will be promptly forwarded to our customer for approval before purchase or installation. The signer and the organization represented in this document hereby agrees to be liable for all charges,terms,and policies laid forth,and has read all policies and understands and accepts responsibility for all terms laid out in this agreement. Customer Signature: Printed Name: Date: