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Home My WebLink AboutPR 14112: DIVERSIFIED COATINGS MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: Stephen Fitzgibbons, City Manager FROM: Kelly Eldridge, Director of Utility Operations DATE: April 5, 2007 SUBJECT: Proposed Resolution No. 14112 COMMENTS RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 14112 authorizing the execution of a construction contract with Diversified Coatings, Ltd., of Chicago, IL, for $283,700.00 for Repair & Painting of the Pioneer Park Elevated Water Tank. BACKGROUND The Pioneer Park Elevated Storage Tank (EST) has been noted as a deficiency on the last several annual TCEQ System Inspection Reports as being in need of repair and painting. This is our largest elevated storage tank (1,000,000 gallons), so the completion of a few distribution system projects needed to be accomplished before we could take this tank out of service for repair and painting. This EST received minor damage from Hurricane Rita (approximately $9,100), and FEMA has already paid their portion of these costs. These minor repairs are included in this rehabilitation project. Don S. Reichle & Associates, Inc. performed engineering services related to the preliminary and design phases necessary to complete this project. On March 7, 2007, we opened the following bids: Bidder Total Bid Days to Complete S&L Painting, Inc. $291,475. 120 Houston, TX Diamond Enterprise, Inc. $324,300. 120 Gloster, MS $283,700. 150 Diversified Coatings, Ltd. Chicago, IL The Iow bid from Diversified Coatings, Ltd. meets the advertised specifications and is recommended for award. This total includes $3,800 for the Memorial Titans logo. BUDGET/FISCAL EFFECT The engineer's estimate for this project was $275,000 to $300,000. This work is budgeted in account No. 427-1626-532.85-00, Project No. 427602. STAFF/EMPLOYEE EFFECT Our consulting engineer and City staff will monitor this contract. SUMMARY I recommend that the City Council approve Proposed Resolution No. 14112 authorizing the execution of a construction contract with Diversified Coatings, Ltd., of Chicago, IL, for $283,700.00 for Repair & Painting of the Pioneer Park Elevated Water Tank. P.R. No. 14112 04-05-07 RESOLUTION NO. A RESOLUTION AWARDING A CONTRACT AND AUTHORiZYNG THE EXECUTION OF SAID CONTRACT IN THE AMOUNT OF $283,700.00 FOR THE REPAIR AND PAINTING OF THE PIONEER PARK ELEVATED WATER TANK BETWEEN THE CITY OF PORT ARTHUR AND DIVERSIFIED COATINGS, LTD., OF CHICAGO, ILLINOIS. ACCOUNT NO. 427-1626- 532.85-00, PROJECT NO. 427602. WHEREAS, the elevated water storage t~ak at Pioneer Park is in need of repairs and painting; and, WHEREAS, the City Council of the City of Port Arthur deems it necessary to repair this water storage tank in order to comply with regulator3, mandates; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT the City Council of the City of Port Arthur hereby awards the contract for the Repair and Painting of the Pioneer Park Elevated Water Tank, to the lowest bidder to-wit; Diversified Coatings, Ltd., of Chicago, Illinois; and, THAT the Mayor and City Manager of the City of Port Arthur are hereby authorized to execute on behalf of the City of Port Arthur a contract between the City of Port Arthur and Diversified Coatings, Ltd. in the amount of $283,700.00 to be completed within 150 days, a copy attached hereto as Exhibit "A"; and, THAT a copy of engineer's recommendation for awarding the contract to the lowest responsible bidder is attached hereto as Exhibit "B"; and, THAT the contractor shall not proceed on any phase or segment of this work until a Notice to Proceed is issued; and, THAT the said contract is an exact duplicate of a City Standard Form contract except for the changes (if any) shown in the Certificate of Standard Form Contract, a copy of which is attached hereto as Exhibit "C", and said changes are hereby approved; and, P.R. No. 14112 04-05-07 Page 2 of 3 THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council; and, READ, ADOPTED AND APPROVED THIS day of ,2007 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor ; Councilmembers: NOES: " ATTEST: Evangeline Green, City Secretary APPROVED FOR ADMINISTRATION: Stephen Fitzgibbons, City Manager Ke 1/1 y//E l~d id g~e,':~D'i r~edrc~t or of Utility Operations Rebecca Underhill, Director of Finance Account No.: 427-1626-532.85-00 Project No.: 427602 Oscar Ortiz Mayor APPROVED AS TO FORM: Mark Sokolowd, City Attorney E~AS TO AVAILABILITY OF FUNDS: EXHIBIT A Copy Available in City Secretary's Office EXHIBIT B FROM :DSR& Rssoc FRX HO. :409 ?'22E~S96 Rp~. ~ 2007 Beaumont, TX 77705 OFFICE (409) 722-2242 FAX (409) 722'8596 E~IL rreichleSta~kdo~,com Mr. Kelly Eldridge, Director Of Utilities City of Port Arthur P. O. Box 1089 Port Arthur, TX 77641-1089 Re: Pioneer Park Elevated Water Tank Recommendation For Contract Award Our 4318-II Dear Mr. Eldridge, Bid Proposals for the praje~ "Repair & Painting Of Pioneer Park Elevated Water Tank" were received and opened on March 7, 2007 at 3:00 PM, Three proposals were received and all bid data is shown on the attached Bid Tabulation. The low bidder is Diversified Coat~gs, Ltd at their total bid of $279,900.00. Their quoted calendar day completion time is one hundred fifty (150) cml.endar days. We requested and received the attached Diversified Coatings reference hsts. DaR & Associatos have worked with Diversified on several similar past water tank projects, They have the qualifications and experience to handle this City of Port Arthur project. We recommend that the City award the contract to Diversified Coatings, Ltd. at their total bid of $279,900.00 and one hundred fifty (150) calemtar day completion time. At your direction, we will provide the Notice of Award, assemble the required contract documents and forward to the contractor for thmr action and execut/on. Please contact our office if you have any questions. ice-President Project Manager cc: Mr. Charles Shajari, City of Port Arthur FROM :DSR & Assoc FAX I~lO. ~40=] ?~21S15~6 Apr.. 05 ~007 02. ~PM P~ I I EXHIBIT C (City of Port Arthur) (Law Department) (Required Form) (7~8~88) (10/5/89) (3/15/90) (9-8-94) (p.2 Revised 9/18/90) CERTIFICATE OF STANDARD FORM CONTRACT FOR LAW DEPARTMENT REVIEW AND CITY COUNCIL AGENDA I certify that the contract (hereinafter called "said contract") affixed to the attached Proposed City Council Resolution No 14112 is an exact duplicate of an applicable standard form contract (the title of which is shown below) previously approved by the Law department and adopted as a standard form by City Council Resolution, except for the blanks that have been filled in with all necessary information and except for the changes described below. The title of the applicable standard form contract is: [ ] Federally Funded Construction Contract, Revised 1/5/88, 7/89, 8/89; 4/28/94 [X] Non-Federally Funded Construction Contract, Revised 1/5/88, 7/89, 8/89; 4/28/94 [ ] Federal - Professional Services - Engineering Contract, Revised 1/5/88, 5/89 (§10) 7/89/(§8); 10/89; 2/91 (§8) [ ] Non-Federal - Professional Services - Engineering Contract, Revised 1/5/88, 5/89(§10), 7/89(§8), 10/89; 2/91 (§8) [ ] CDBG - Professional Services - Engineering Contract, Revised 1/5/88, 5/89 (§10), 7/89(§8), 10/89; 2/91 (§8) [ ] Federal - Professional Services - Non-Engineering (Consultant) Contract, Revised 1/5/88, 5/89 (§10), 7/89 (§8); 10/89; 2/91 (§8) [ ] Non-Federal - Professional Services - Non-Engineering (Consultant) Contract, Revised 1/5/88, 5/89 (§10), 7/89 (§8); 10/89; 2/91 (§8) [ ] CDBG ~ Professional services - Non-Engineering (Consultant) Contract, Revised 1/5/88, 5/89 (§10), 7/89 (§8); 10/89; 2/91 (§8) [ ] Other Standard Form Contract, described as follows: The changes are as follows: (Put an "X" in the appropriate [ ]) [ ] None. [ ] The following described provisions at the indicated page, section, etc. of the standard form have been deleted from said contract: Page 1 of 3 (p.2 Revised 9 ! 18/90) (Certificate of Standard Form Contract, page 2) DELETIONS Pase Number Where Deleted Provision Is Found On Standard Form None. Section or Paragraph No. and Caption Which Contains Provision Deleted From Form Subsection or Subparagrabh No. and Caption Which Contains Provision Deleted From Form Description of Provision Deleted [ ] The fol[owin8 described provisions at the indicated page, section, etc. of the standard form have been altered, modified, replaced or otherv~se changed: ALTERATIONS, MODIFICATIONS, REPLACEMENTS, ETC. Sub § or Sub ¶ No. Page No. § or ¶ No. [t E Caption Description Where Caption of of of Provision Found Standard Form Standard Form Provision On which which in Standard Form Contains Provision Contains Provision Standard Form Page § [t caption sub § 8: caption, etc. of said contract which contains altered, etc. provision; Description of Alteration etc. Page 2 of 3 p.3 Revised 9/18/90) (Certificate of Standard Form Contract, page 3) [ ] The following provisions have been added to Said Contract: Page, Section and Caption Subsection and Caption, etc. of Said Contract Which Contains the Added Provision and Description Thereof I further certify that said attached proposed City Council Resolution contains the fo[lowing provision: "That said contract is an exact dup[icate of a City Standard Form Contract except for the changes described in the Certificate of Standard Form Contract, a copy of which is attached hereto as Exhibit "C" and is hereby incorporated by reference, and said changes are hereby approved." I understand that this certificate will be relied on by the Law Department in reviewing and approving (or rejecting) as to form and by the City Council in reviewing and adopting (or rejecting) said Resolution and Contract. Signedthis ~.~.t~ dayof .~/,~,? _,2007. Departmen~t Head Page 3 of 3