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Home My WebLink AboutPR 18503: CHANGE ORDER NO. 5 MK CONSTRUCTORS, THE GULF STORAGE TANK MEMORANDUM CITY OF PORT ARTHUR Utility Operations Department TO: John A. Comeaux, P.E., Interim City Manager FROM: John A. Tomplait, Assistant Director Utility Operations DATE: August 22, 2014 RE: Proposed Resolution No. 18503 RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 18503 authorizing the City Manager to execute Change Order No. 5 to the contract for the Gulf Storage Tanks Project with MK Constructors of Vidor, Texas. This change order is a request to increase the contract time by 19 days due to weather delays. BACKGROUND A Hurricane Recovery Grant administered by the Texas General Land Office is funding the majority of this project to replace one GST and construct a second GST & Pump Station at our existing Gulf GST & PS facility on South Gulfway Drive near the Gulf Copper docks. Sabine Pass Liquefaction will fund the portion of this project (about 10%) that was necessary to increase capacity to serve their LNG facility. This project is a major milestone in improving the reliability and capabilities of the public water system serving the Sabine Pass area. It will increase pumping and storage capacity, and provide for an emergency generator to keep water flowing during power outages. This Change Order is for a time extension of 19 days. BUDGET/FISCAL EFFECT None, Project No. I121GST, 144-1201-532.85-00. SUMMARY I recommend that the City Council approve the execution of Proposed Resolution No. 18503. P.R. No. 18503 8/22/14 jt RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 5 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND MK CONSTRUCTORS, OF VIDOR, TEXAS, FOR THE GULF STORAGE TANK PROJECT INCREASING THE CONTRACT TIME BY 19 DAYS, PROJECT NO. I21GST,ACCOUNT NO. 144-1201-532.85-00. WHEREAS, per Resolution No. 13-340, the City Council awarded a contract for the Gulf Storage Tanks Project to MK Constructors, of Vidor, Texas; and, WHEREAS, per Resolution No. 13-569, Change Order No. 1 authorized the removal of 100 L.F. of abandoned 6" steel pipe, increasing the total amount by $3,900.00; and, WHEREAS,per Resolution No. 14-125, Change Order No. 2 authorized the removal and plugging of two (2) abandoned 6" oil pipelines that were discovered at the project site and removal and disposal of 3,600 gallons of residual petroleum increasing the contract by $27,650.00; and, WHEREAS, per Resolution No. 14-116, Change Order No. 3 authorized increasing the amount by $6,908.57 to a total of$1,963,358.57 for the substitutions on certain valves requested by the Water Utilities Department for technical reasons; and, WHEREAS, per Resolution No. 14-351, Change Order 4 authorized the relocation of the existing access driveway was needed along with the relocation of existing electrical service, conduit and wiring to provide power to four motor operated valves and a Mag Meter, also for the installation of four remote control stations for the motor operated valves, and to re-construct the steel platform for the additional electrical panels that were missing from the design drawings, this Change Order included an increase by $36,095.00 and a 76 day contract time extension to a P.R. No. 18503 8/22/14 jt Page 2 of 4 new completion date to November 30, 2014; and, WHEREAS, MK Constructors, of Vidor, Texas has requested a time extension of 19 days due to weather delays and delays due to electrical service not installed by Entergy; and, WHEREAS, the project engineer, Arceneaux & Gates Consulting Engineers, Inc., recommends proposed Change Order No. 5 for a time extension of 19 days, attached as Exhibit "A", to accomplish this work; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 5 (attached as Exhibit "A") to the contract between the City of Port Arthur and MK Constructors for an increased time extension of 19 days, bringing the total contract time to 460 days with a new completion date of December 19, 2014; and, THAT, Change Order No. 5 requires no funding by the Project No. I21GST, 144-1201- 532.85-00; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. P.R. No. 18503 8/22/14 jt Page 3 of 4 READ, ADOPTED AND APPROVED THIS day of , 2014 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Deloris Prince Mayor ATTEST: APPROVED AS TO FORM: Sherri Bellard Valecia Tizeno City Secretary City Attorney P.R. No. 18503 8/21/14 jt Page 4 of 4 APPROVED FOR ADMINISTRATION: (Si . John A. Comeaux, P.E. Shawna Tubbs, CPPB Interim City Manager Purchasing Manager / i Jo , A-o p it • ..stant Director of Utilities APPROVED AS TO AVAILABILITY OF FUNDS: z(pLo ( ( '-I\x., (---- 1,,L ( --11----) t0A-- Deborah Echols i Director of Finance Account No. 144-1201-532.85-00 Project No. IGST Exhibit "A" (A&G Change Order No. 5) (GLO Change Order No. 5) ARCENEAUX GATES CONSULTING ENGINEERS,INC. CHANGE ORDER No. 5 DATE: August 18, 2014 JOB NO. CPA-800 AGREEMENT DATE: August 7, 2013 NAME OF PROJECT: Gulf Storage Tanks OWNER: CITY of PORT ARTHUR CONTRACTOR: BDS Constructors LLC dba MK Constructors The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Extend contract time by 19 days CHANGE ORDER NO. 5 August 18, 2014 ARCENEAUX Job No. CPA-800, Contract No. 1 GATES CONSULTING ENGINEERS,INC. CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $1,924,900.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1,999,453.57 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased} by: $0.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $1,999,453.57 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 365 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 441 Calendar Days CURRENT DATE OF COMPLETION: November 30, 2014 CONTRACT TIME due to this CHANGE ORDER will be increased by 19 Days The New DATE OF COMPLETION: December 19, 2014 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: 04_,Q V/(7,61...-- ARCENEAUX & GATES [CONTRACTOR,OFFICER OR OWNER] CONSULTING ENGINEERS, INC. DBS CONSTRUCTORS LLC DBA MK CONSTRUCTORS ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 (sit AL L,q111/��,�� ° Texas General Land Office W ii Disaster Recovery r P,7. B�IS HEO \836 a Construction Contract Change Order Request Form Engineer: Owner (Contractor Locality): Contractor: BDS Constructors LLC dba MK Aceneaux& Gates Engineers, Inc., City of Port Arthur Constructors A Burrow Global Company 444 4th Street 2485 North Street 2901 Turtle Creek Dr., Suite 320 Port Arthur, TX 77642 Port Arthur, TX 77642 Vidor,TX 77662 Phone No.:409-983-8100 Phone No.: 409-724-7888 Agreement Date: August 7,2013 Phone No.:409-769-0089 Date: August 14, 2014 Contract For (Project Description): GLO Contract No.: Project Code No.: P21105 Gulf Storage Tanks 12-305-025-6542 Bid Package No.: 2 Change Order No.: 5 You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in No. Change in Completion Scheduled, Etc. Contract Price Contract Price Construction Contract Change Order Request Form Page 1 of 3 CDBG Disaster Recovery Program May 2012 Change in Contract Price Change in Contract Time (Calendar Days) Original Contract Price: $ 1,924,900.00 Original Contract Time: 365 days Previous Change Order(s): Net Change From Previous No. 1 to No. 4 $ 73,743.57 Change Orders: 76 days Contract Price Prior to Contract Time Prior to this Change Order: $ 1,999,453.57 this Change Order: 76 days Net thccease/gesfease of Net Increase/D, ease of this Change Order: $ 0.00 this Change Order: 19 days Contract Price With all Contract Time With all Approved Change Orders: $ 1,999,453.57 Change Orders: 460 days Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date: + 3.8 % (mm/dd/yy) 12 /31 /2015 Construction Contract Start Date: Construction Contract End Date: (mm/dd/yy) 9 /16 /2013 (mm/dd/yy) 12 / 19 /2014 Reimbursements of costs included in this change order are subject to review by the GLO-DR program. * This document may be executed prior to submission for GLO-DR program review, but all parties involved will be held responsible if the change order or the amendment warranted as a result of this change order is not in compliance with CDBG or HUD requirements. RECOMM NDED: APPROVED: ACCEPTED: By: �� By: By: :D(1)6-0111,- ,`1% ENGINEER OWNER CONTRACTOR Date: 60-0,6-/v Date: Date: g- J 9- it) Construction Contract Change Order Request Form Page 2 of 3 CDBG Disaster Recovery Program May 2012 JUSTIFICATION FOR CHANGE 1. Will this Change Order increase or decrease the number of beneficiaries? ❑ Increase ❑ Decrease IZI No Change If there is a change, how many beneficiaries will be affected? Total L/M 2. Effect of this change on scope of work: IZI Increase ❑ Decrease ❑ No Change 3. Effect on operation and maintenance costs: ❑ Increase ❑ Decrease R1 No Change 4. Are all prices in the change order dependent upon unit prices found in the original bid? RI Yes ❑ No If"No", explain: 5. Has this change created new circumstances or environmental conditions which may affect the project's impact, such as concealed or unexpected conditions discovered during actual construction? ❑ Yes RI No If"Yes", is an Environmental Re-assessment required? 6. Is the Texas Commission on Environmental Quality (TCEQ) clearance still valid? (if applicable) 0 Yes ❑ No 7. Is the TCEQ permit approval still valid? (sewer projects only) ❑ Yes ❑ No 8. Are the handicapped access requirements/approval still valid? (if applicable) ❑ Yes 0 No 9. Are other Disaster Recovery contractual special condition clearance still valid? 0 Yes ❑ No (If no, specify): NOTE: * Generally, a cumulative change in the contract price in excess of 25% cannot be reviewed (18% decrease for counties). Construction Contract Change Order Request Form Page 3 of 3 CDBG Disaster Recovery Program May 2012