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Home My WebLink AboutPR 18505: ALLCO CHANGE ORDER NO. 4 MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: John A. Comeaux P.E., City Manager FROM: John A. Tomplait, Assistant Director of Utility Operations DATE: August 22, 2014 RE: Proposed Resolution No. 18505 RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 18505 authorizing the execution of Change Order No.4 for the 24"Waterline from 19th Street to the Sabine Neches Canal Project with ALLCO, L.L.C., of Beaumont, Texas, this change order is a time extension of three (3) days due to inclement weather. BACKGROUND This project will extend a 24" water transmission main from the old Water Purification Plant to W. 7th Street and SH 82. • BUDGET/FISCAL EFFECT This project will be funded by Sabine Pass Liquefaction, and charged through a City Account No. 429-1258-532.59-00, and Project No. WSI003. SUMMARY I recommend that the City Council approve Proposed Resolution No.18505. P.R.No. 18505 08/22/14 jt RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 4 BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, L.L.C.; FOR THE WATERLINE FROM 19TH STREET TO THE SABINE NECHES CANAL, FOR A TIME EXTENSION OF THREE (3) DAYS, INCREASING THE CONTRACT TIME TO 380 DAYS, ACCOUNT NO. 429-1258-532.59-00, PROJECT NO WSI003. WHEREAS, per Resolution No. 13-503, the City entered into a contract for the installation of a Waterline from 19th Street to the Sabine Neches Canal, to supply water for the Sabine Pass Liquefaction LNG facility in the amount of$3,114,960.00 with a contract term of 365 calendar days; and WHEREAS, per Resolution No. 14-210, Change Order 1 authorized an additional $40,486.00 was needed to add storm water pollution prevention measures required by the City of Port Arthur that was not included in the original contract, bringing the contract price for the project to $3,155,446.00 accepted by Allco; and WHEREAS, per Resolution No. 14-300, Change Order 2 authorized a credit of $21,980.00 for the use of 24" Certa-Loc restrained joint C900 pvc pipe in lieu of the 24" cement lined restrained joint gasket ductile iron pipe in the original bid, also a time extension of six (6) days due to inclement weather bring the date of completion to January 25,2015; and WHEREAS, per Resolution No. 14-342, Change Order 3 authorized an additional $12,072.00 for the relocation of an existing 6"waterline that was discovered during construction on Charleston Ave, the re-route of the 24" waterline to miss an existing storm sewer, and one foot of extra cover added to the 24" waterline approx. 2,100 L.F. to ensure protection of the line during the 18th Street construction project, also a time extension of six (6) days due to inclement weather bringing the date of completion to January 31,2015; and, P.R. No. 18505 08/22/14 jt Page 2 of 3 WHEREAS, Allco, Inc has requested a time extension of 3 days due to weather delays; and, WHEREAS,Arceneaux& Gates Consulting Engineers,has requested and recommended Change Order No. 4 increasing the time extension of three (3) days for a new contract time of 380 days with a new completion date of February 3, 2015, the change order has been evaluated by Arceneaux & Gates Consulting Engineers, and the Utility Operations Department (attached hereto as Exhibit"A");NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 4 between the City of Port Arthur and Allco L.L.C., for the increased time extension of three (3) days for a new contract time of 380 days with a new completion date of February 3, 2015, attached hereto as Exhibit "A"; and THAT, Change Order No. 4 will not require any funding in Project No. WSI003, 429- 1258-532.59-00; and, THAT a copy of the caption of this resolution be spread upon the minutes of the City Council. READ,ADOPTED AND APPROVED THIS day of , 2014 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor P. R. No. 18505 08/22/14 jt Page 3 of 3 Councilmembers: NOES: Deloris Prince Mayor ATTEST: APPROVED AS TO FORM: Sherri Bellard Valecia Tizeno City Secretary City Attorney APPROVED FOR ADMINISTRATION: (Cif:a/0-A LIA) John A. Comeaux,PE Shawna Tubbs,CPPB Interim City Manager Purchasing Manager ohn . Tomplait ant Director of Utilities APPROVED AS TO AVAILABILITY OF FUNDS: gir; I 34(..-1.A. 1"-LE..) Deborah Echols 0 Director of Finance Account No.: 429-1258-532.59-00 Project No.: WSI003 Exhibit "A" (A&G Change Order No.4) ARCENEAUX GATES CONSULTING ENGINEERS,INC. CHANGE ORDER No. 4 DATE: August 15, 2014 JOB NO. CPA-650 AGREEMENT DATE: November 5, 2013 NAME OF PROJECT: 24" Waterline from 19th Street to the Sabine-Neches Canal OWNER: CITY of PORT ARTHUR CONTRACTOR: ALLCO The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Extend contract time by 3 days • CHANGE ORDER NO. 4 August 15, 2014 ARCENEAUX Job No. CPA-650, Contract No. 1 GATES CONSULTING ENGINEERS,INC. CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $3.114,960.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $3,145,538.00 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [did] by: $0.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $3,145,538.00 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 365 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 12 Calendar Days CURRENT DATE OF COMPLETION: January 31, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 3 Days The New DATE OF COMPLETION: February 3, 2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ARCENEAUX & GATES [CONTRACTOR,OFFICER OR OWNER] CONSULTING ENGINEERS, INC. ALLCO ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 ARCENEAUX GATES CONSULTING ENGINEERS,INC. CHANGE ORDER No. 4 DATE: August 15, 2014 JOB NO. CPA-650 AGREEMENT DATE: November 5, 2013 NAME OF PROJECT: 24" Waterline from 19th Street to the Sabine-Neches Canal OWNER: CITY of PORT ARTHUR CONTRACTOR: ALLCO The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Extend contract time by 3 days CHANGE ORDER NO. 4 E::, August 15, 2014 ARCENEAUX Job No. CPA-650, Contract No. 1 GATES CONSULTING ENGINEERS,INC. CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $3,114,960.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $3,145,538.00 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased] by: $0.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $3,145,538.00 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 365 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 12 Calendar Days CURRENT DATE OF COMPLETION: January 31, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 3 Days The New DATE OF COMPLETION: February 3, 2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: RCENEAUX & GATES [CONTRACTOR,OF ER OR OWNER] CONSULTING ENGINEERS, INC. ALLCO ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 ARCENEAUX GATES CONSULTING ENGINEERS,INC. CHANGE ORDER No. 4 DATE: August 15, 2014 JOB NO. CPA-650 AGREEMENT DATE: November 5, 2013 NAME OF PROJECT: 24" Waterline from 19th Street to the Sabine-Neches Canal OWNER: CITY of PORT ARTHUR CONTRACTOR: ALLCO The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Extend contract time by 3 days CHANGE ORDER NO. 4 ED August 15, 2014 ARCENEAUX Job No. CPA-650, Contract No. 1 GATES CONSULTING ENGINEERS,INC. CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $3.114,960.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $3,145,538.00 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased] by: $0.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $3,145,538.00 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 365 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 12 Calendar Days CURRENT DATE OF COMPLETION: January 31, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 3 Days The New DATE OF COMPLETION: February 3, 2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: RCENEAUX & GATES [CONTRACTOR,OFFICER OR OWNER] CONSULTING ENGINEERS, INC. ALLCO ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 ARCENEAUX GATES CONSULTING ENGINEERS,INC. CHANGE ORDER No. 4 DATE: August 15, 2014 JOB NO. CPA-650 AGREEMENT DATE: November 5, 2013 NAME OF PROJECT: 24" Waterline from 19th Street to the Sabine-Neches Canal OWNER: CITY of PORT ARTHUR CONTRACTOR: ALLCO The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Extend contract time by 3 days CHANGE ORDER NO. 4 August 15, 2014 ARCENEAUX Job No. CPA-650, Contract No. 1 GATES CONSULTING ENGINEERS,INC. CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $3.114,960.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $3,145,538.00 The CONTRACT PRICE due to this CHANGE ORDER will be [greased} [decreased] by: $0.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $3,145,538.00 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 365 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 12 Calendar Days CURRENT DATE OF COMPLETION: January 31, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 3 Days The New DATE OF COMPLETION: February 3, 2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ARCENEAUX & GATES [CONTRACTOR,OFFICER OR OW ER] CONSULTING ENGINEERS, INC. ALLCO ACCEPTED BY: CITY of PORT ARTHUR 2 of 2