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HomeMy WebLinkAboutSEPTEMBER 9, 2014 REGULAR MEETING DELORIS"BOBBIE"PRINCE,MAYOR Enr rg JOHN A.COMEAUX,P.E. DERRICK FREEMAN,MAYOR PRO TEM City of °' INTERIM CITY MANAGER COUNCIL MEMBERS: `1,I\`\ 40/ SHERRI BELLARD,TRMC RAYMOND SCOTT,JR. �.�./+^� CITY SECRETARY TIFFANY L.HAMILTON O r t r t h u r MORRIS ALBRIGHT VAL TIZENO STEPHEN A.MOSELY Texas CITY ATTORNEY WILLIE"BAE"LEWIS,JR. ROBERT E.WILLIAMSON KAPRINA RICHARDSON FRANK AG E N DA City Council Special Meeting September 9, 2014 4:oo p.m. In compliance with the Americans With Disabilities Act, the City of Port Arthur will provide for reasonable accommodations for persons attending City Council meetings. To better serve you, requests should be received 24 hours prior to the meeting. Please contact the City Secretary's Office, at (409) 983-8115. Special City Council Meeting City Hall Council Chamber City Of Port Arthur September 9, 2014 4:00 PM PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Prince Mayor Pro Tern Freeman Councilmember Scott, Jr. Councilmember Hamilton Councilmember Albright, III Councilmember Mosely Councilmember Lewis Councilmember Williamson Councilmember Frank Interim City Manager Comeaux, P.E. City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Blanton Or Designee II. WORKSHOP REGARDING FORENSIC AUDIT III. UNFINISHED BUSINESS The Following Items Of Business Were Held From The Previous Meeting At Which No Action Was Taken On These Items: A. Resolutions (1) P. R. No. 18488 — A Resolution Authorizing The City Manager To Prepare A Request For Proposals In Order To Engage A Firm To Conduct A Forensic Audit Of All City Departments (Requested By Councilmember Lewis) IV. WORKSHOP REGARDING PHASE III WATER LOSS REDUCTION, WATER METER IMPROVEMENTS AND CITY WIDE FIXED BASED AUTOMATIC METER INFRASTRUCTURE AGENDA SEPTEMBER 9, 2014 V. WORKSHOP REGARDING COUNCIL CHAMBER AUDIO SYSTEM VI. BUDGET WORKSHOP VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions (1) P.R. No. 18530 — A Resolution Authorizing The Second Year (First Renewal) Of The Contract Between The City Of Port Arthur And Joey's Tractor Service Of Port Arthur, Texas, For Grass Cutting Services On Pleasure Island, In The Not-To-Exceed Amount Of $120,000.00. Funding Available In Pleasure Island Account Nos. 450-1291-549.59-00, 450-1292-549.59-00, 450-1293-549.59-00, And 450-1294-549.59-00 (2) P.R. No. 18536 — A Resolution Authorizing The City Manager To Execute The Contract For Phase III Of A Performance Contracting Agreement Between The City Of Port Arthur And Siemens Industry, Inc., Building Technologies Division, For The Replacement Of Fire Hydrants, Large Water Meter Replacements, And City-Wide Retrofit To Fixed Based System, And Automatic Meter Reading System Upgrade, In An Amount Not-To-Exceed $8,021,021.00 (Funding Contingent Upon Approval Of Financing) (3) P.R. No. 18537 — A Resolution Authorizing The City Manager To Execute Change Order Nos. 1 And 2 To The Contract Between The City Of Port Arthur And Gulf Coast Audio Of Beaumont, Texas, For The Installation Of A New Sound System For The Council Chamber, Increasing The Contract Amount By $7,748.00 To A New Total Of $64,754.00 And The Contract Time By 11 Calendar Days. Account #001-1203-531.59-00 And #001-1013-513.92-00 AGENDA SEPTEMBER 9, 2014 VIII. PUBLIC HEARING — 6:00 PM (1) A Public Hearing To Discuss The 2014 Tax Year Proposed Property Tax Rate For The City Of Port Arthur. A Tax Rate Of .792000 Per $100 Valuation Has Been Proposed For Adoption By The Governing Body Of The City Of Port Arthur. This Rate Exceeds The Lower Of The Effective Or Rollback Tax Rate, And State Law Requires That Two Public Hearings Be Held By The Governing Body Before Adopting The Proposed Tax Rate This Is The First Of Two Mandatory Hearings IX. ADJOURNMENT OF MEETING *************************************************** NOTE: If The Meeting Extends Past 11:59PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30AM On September 10, 2014. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law *************************************************** RULES OF DECORUM - PERSONS ADDRESSING COUNCIL & AUDIENCE MEMBERS 1. Recognition by Presiding Officer. No person shall address the Council without first being recognized by the Presiding Officer. 2. Speaking Procedure; Limitation on discussion and questioning. Each person addressing the Council shall step up to the microphone provided for the use of the public and give his name and address in an audible tone of voice for the records,state that subject he wishes to discuss,state whom he is representing if he represents an organization or other person, and unless further time is granted by majority vote of the Council, shall limit his remarks to five (5) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter into any discussion, whether directly or through a member of the Council, without the permission of the Presiding Officer. 3. Improper References, Disorderly Conduct By Person Addressing The Council Any person making, expressly or impliedly, personal, impertinent, slanderous, derogatory, discourteous, snide, or profane remarks or who willfully utters loud, threatening or abusive language, or engages, in any disorderly conduct which would impede, disrupt, or disturb the orderly conduct, the order by the Presiding Officer, and if such conduct continues, may, at the discretion of the Presiding Officer, be ordered barred from further audience before the Council during that Meeting. 4. Addresses After Motion Made or Public Hearing Closed. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by majority vote of the City Council. 5. Campaign Speeches Prohibited. No persons will be allowed to address the City Council by making campaign speeches for or against any candidate who has announced or does announce his intention to run, or issue already ordered on a ballot for election. 6. Disorderly Conduct. No person in the audience shall engage in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting. 7. Limitations on Use of Supplemental Lighting. Limitations on use of supplemental lighting for television and motion picture cameras to create the least amount of interference with or disturbance of Council proceedings and/or discomfort to the public. 8. Persons Having Complaints, Allegations, or Charges Against Individual City Employees. No person shall make any complaint, specific allegation, or charge against an individual City Employee by name in a public meeting unless he first shows that he has pursued appropriate administrative channels. ENFORCEMENT OF DECORUM Warning.All persons shall at the request of the Presiding Officer, be silent. Removal,If, after receiving a warning from the Presiding Officer,a person persists in disturbing the meeting,such Officer may order him to remove himself from the meeting. If he does not remove himself,the Presiding Officer may order the Sergeant-at-arms to remove him. Resisting Removal.Any person who resists removal by the Sergeant-at-arms shall be charged with violating V.T.C.A, Penal Code 42.05. Motions To Enforce.Any Councilmember may move to require the Presiding Officer to enforce this division,and the affirmative vote of a majority of the Council shall require him to do so. RULES OF PROCEDURE The City Secretary shall make public, in accordance with the Texas Open Meetings Law, an agenda containing all business to be discussed at a meeting of the City Council. Persons Requesting To Be Heard On Agenda Items(1) Residents. Any resident who wishes to address the Council on any matter may do so by notifying the City Secretary in accordance with the Texas Open Meetings Law. (2) Nonresidents. Any nonresident wishing to address the Council shall notify the City Secretary and specify his interest in the matter being considered. The City Secretary shall present such request to the Presiding Officer for approval before placing the name on the Agenda. Specific Agenda Items. After a motion, second and discussion by the City Council on any specific agenda item, and before a vote is taken, the Presiding Officer shall recognize any citizen in the audience wishing to address the council on such item, who shall be permitted to address the Council thereon for a period of three (3) minutes. "Specific Agenda Items"are defined as any item specified on the Notice of Meeting posted for purposes of the Texas Open Meetings Law and which becomes the subject of a motion before the Council.