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Home My WebLink AboutPR 18479: TRACK REPAIRS TO EQUIPMENT CATERPILLAR DOZER PUBLIC WORKS DEPARTMENT COUNCIL ACTION MEMO TO: John Comeaux, P.E., Interim City Manager FROM: Susan McDermott, P.E., Director of Public Works/City Engineer DATE: August 27, 2014 SUBJECT: P.R. 18479 - Unit #1954 Track Repairs RECOMMENDATION: It is recommended that the City Council approve Proposed Resolution No. 18479 authorizing track repairs to equipment number 1954 in the amount of $29,251.00. Funds are available in Account No. 403-1274-533.43-00 in the Public Works-Landfill Division FY 2014 Budget. BACKGROUND: Equipment Number 1954 is a 2012 model D7E Caterpillar Dozer. This machine currently has approximately 3500 hours and is now due for scheduled undercarriage repairs. These scheduled repairs will consist of replacing idlers, bottom rollers, rails, and sprockets. The shoes and top rollers are able to be reused for another 3500 hours. BUDGETARY/FISCAL EFFECT: Funds are available in the Public Works-Landfill Division FY 2014 Budget, Account No. 403- 1274-533.43-00. EMPLOYEE/STAFF EFFECT: Acceptance of this recommendation will have no effect on staffing levels at this time. SUMMARY: It is recommended that the City Council approve Proposed Resolution No. 18479 authorizing track repairs to equipment number 1954 in the amount of $29,251.00. Funds are available in Account No. 403-1274-533.43-00 in the Public Works-Landfill Division FY 2014 Budget. "Remember,we are here to serve the citizens of Port Arthur" P.R. No. 18479 8/27/14 mt RESOLUTION NO. A RESOLUTION AUTHORIZING TRACK REPAIRS TO EQUIPMENT NUMBER 1954 "D7E CATERPILLAR DOZER" FOR THE LANDFILL TO MUSTANG CAT OF BEAUMONT, TEXAS, IN THE NOT-TO-EXCEED AMOUNT OF $29,251.00. PUBLIC WORKS - LANDFILL ACCOUNT NO. 403-1274-533.43-00. WHEREAS, equipment number 1954 is a 2012 model D7E bulldozer; and, WHEREAS,this unit has 3500 hours and is due for undercarriage repairs; and, WHEREAS, Mustang Cat of Beaumont, Texas, is the only local authorized Caterpillar facility and has submitted an estimate of$29,251.00 for the needed repairs, see attached Exhibit"A"; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT the City Council hereby authorizes the track repairs on equipment number 1954 and authorizes payment for such services, as delineated in Exhibit "A" attached hereto, to Mustang Cat of Beaumont, Texas, in an amount not to exceed$29,251.00; and, THAT funding is available in FY2014, Budget Public Works—Landfill Account No. 403-1274- 533.43-00; and, THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED this day of September A.D., 2014, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers P.R. No. 18479 8/27/14 mt Page 2 of 2 NOES: Deloris Prince Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: / i/i 1/-4 City Attorney APPROVED FOR ADMINISTRATION: cJ(r ,, , L_ ,a Jo hn A. Comeaux, P.E. Shawna Tubbs, CPPO, CPPB Interim City Manager Purchasing Manager man J.McDe ott, P.E. Director of Public Works/City Engineer APPROVED AS TO AVAILABILI,TY OF FUNDS: /- A2 / , ' - --- ,\_ (_, , ' 1,, L .\_ L--1,-A_I,:t....0_, Deborah Echols Director of Finance Account No. 403-1274-533.43-00 P.R. No. 18479 Exhibit "A" Mustang Cat Estimate One (1) Page MUSTANG CAT ESTIMATE 7990 Eastex Freeway Beaumont, TX 77708 ESTIMATE#: JD73014.6 CUSTOMER: CUSTOMER NUMBER: 0588741 City of Port Arthur ESTIMATE DATE: 8/26/2014 WORK ORDER NUMBER: YOUR PO NUMBER: PRODUCT SUPPORT REP: J.D. MACHINE MODEL: D7E CONTACT: SERIAL NUMBER: TAN00496 Mike Tentrup HOUR METER: 3287 409-749-4908 EQUIPMENT #: mtentrup(a)sbcgobal.net ON YARD DATE: EXPECTED COMPLETION DATE: 6-8 Work Days ITEM DESCRIPTION PARTS LABOR AMOUNT 1 Wash Landfill Machine for shop work $744.00 $744.00 2 R&I Tracks for rail replacement $243.00 $820.00 $1,063.00 3 Wash Tracks for Bench work, $496.00 $496.00 4 R&I Shoes, Move shoes to new rails w/new hardware $10,680.00 $1,240.00 $11,920.00 5 R&I Idlers replace with new $4,996.00 $496.00 $5,492.00 6 R&I Top Rollers $942.00 $496.00 $1,438.00 7 R&I Bottom Rollers w/new hardware $5,587.00 $2,640.00 $8,227.00 8 R&I Sprockets w/new hardware $1,251.00 $620.00 $1,871.00 9 VIP Labor Rebate for this job being over$10,000.00 -$2,000.00 -$2,000.00 Note: R&I='s Remove&Install ESTIMATE IS SUBJECT TO DISASSEMBLY AND INSPECTION Not Included is any Applicable Taxes, Environmental,Freight, or Service Supply Charges Questions concerning this estimate? TOTAL $29,251.00 Call: J.D.Jeff Dutton (409)892-8412 (409)658-1773 cell phone Approved by: PO#: PLEASE FAX SIGNED APPROVAL BACK TO MY ATTENTION AT:(409)892-6190 THANK YOU FOR YOUR BUSINESS!